Organization: Omega Foundation
Title: Senior Grants Officer
Reports To: Head of Finance and Operations
Location: Kisumu
Closing Date: 26th March, 2013
Main Purpose and Scope
The position is responsible for effective grant management through effective coordination of sub-grantees for compliance with policies and procedures, and existence of effective systems; review of grant proposals/grant applications; ensuring compliance with terms and conditions by affiliates; ensure timely and qualitative reporting by affiliates; and coordinate disbursements of funds to affiliates and effective management of close-outs; and mentoring & coaching of affiliates.
Main duties and responsibilities
Management of Grant Portfolio
Ensure that Omega Foundation grant portfolio is well-administered in line with established policies, procedures and systems.
Ensure that grant related processes, policies and procedures are implemented in a consistent manner.
Ensure maintenance of adequate documentation and records on grants including comprehensive data base of affiliates/sub-grantees and approved projects.
Manage disbursements and transfers of funds, review and approve requests from affiliates/sub-grantees, and ensure that disbursements are made in a timely manner and according to grant requirements.
Monitor fund balances, disbursements, grant expenditure, and on-going performance of awards (grant tracking) to the specification of grant agreements.
Ensure effective management of information between Omega Foundation and affiliates/sub-grantees.
Participate in capacity assessment of organizations that apply for grants.
Manage the granting process including grant opening, selections, pre-award compliance checks, determination of awards, and drawing up of agreements.
Ensure that donor procurement rules are followed for all awarded grants.
Compliance and Reporting
Ensure that sub-grantees comply with grant terms and conditions both donor and internal organization requirements on grants.
Coordinate data collection for grant compliance and reporting.
Disseminate information on donor requirements both internally and to affiliates/sub-grantees in a timely manner.
Ensure on-time and quality narrative and financial reporting by affiliates/sub-grantees.
Review and confirm that reports submitted by affiliates are coherent and adhere to donor and Omega Foundation standards.
Compile grant management reports to management and donor agencies.
Relationship Management
Develop and maintain productive relationships with affiliates.
Ensure effective communication between Omega Foundation and the donor agencies on grant compliance issues.
Monitoring and Evaluation
Ensure monitoring and evaluation and make timely follow-up on issues for timely and adequate resolution.
Support the follow-up to action points from monitoring and evaluation missions.
Ensure existence of adequate tools for monitoring and evaluation of supported projects.
Synthesize lessons and experiences for continuous improvement of grant and compliance management within Omega Foundation and affiliates, and for sharing both within the organization and externally.
Carry out any other duties and responsibilities which may be assigned by the management time to time.
Job Requirement (Knowledge, Skills and Abilities):
Level of Education:
A Bachelor’s degree in Finance, Business or any related fields.
Specialized Training/Professional Qualifications
CPA (K)
Competencies/Abilities/Skills Required
Strong communications skills.
Strong analytical skills.
Resilient and self-reliant.
Resilient and self-reliant.
Strong team orientation.
Strong knowledge of grant management and compliance, especially USAID requirements.
Job experience:
At least five (5) years’ relevant experience.
Terms & Conditions:
Applicants MUST quote current and expected salary.
One year contract – renewable depending on performance and availability of funds.
To Apply:
Interested candidates should submit application with CV and testimonials to;
Human Resources Officer,
Omega Foundation,
P.O. Box 3246-40100,
Kisumu, Kenya.
Only shortlisted candidates will be contacted by email for an interview.
Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis.
Application deadline is 26th March, 2013.
E-mail applications should be addressed to ORecruitment@omegafoundation.or.ke and must be copied to omegafoundation384@gmail.com.
Title: Senior Grants Officer
Reports To: Head of Finance and Operations
Location: Kisumu
Closing Date: 26th March, 2013
Main Purpose and Scope
The position is responsible for effective grant management through effective coordination of sub-grantees for compliance with policies and procedures, and existence of effective systems; review of grant proposals/grant applications; ensuring compliance with terms and conditions by affiliates; ensure timely and qualitative reporting by affiliates; and coordinate disbursements of funds to affiliates and effective management of close-outs; and mentoring & coaching of affiliates.
Main duties and responsibilities
Management of Grant Portfolio
Ensure that Omega Foundation grant portfolio is well-administered in line with established policies, procedures and systems.
Ensure that grant related processes, policies and procedures are implemented in a consistent manner.
Ensure maintenance of adequate documentation and records on grants including comprehensive data base of affiliates/sub-grantees and approved projects.
Manage disbursements and transfers of funds, review and approve requests from affiliates/sub-grantees, and ensure that disbursements are made in a timely manner and according to grant requirements.
Monitor fund balances, disbursements, grant expenditure, and on-going performance of awards (grant tracking) to the specification of grant agreements.
Ensure effective management of information between Omega Foundation and affiliates/sub-grantees.
Participate in capacity assessment of organizations that apply for grants.
Manage the granting process including grant opening, selections, pre-award compliance checks, determination of awards, and drawing up of agreements.
Ensure that donor procurement rules are followed for all awarded grants.
Compliance and Reporting
Ensure that sub-grantees comply with grant terms and conditions both donor and internal organization requirements on grants.
Coordinate data collection for grant compliance and reporting.
Disseminate information on donor requirements both internally and to affiliates/sub-grantees in a timely manner.
Ensure on-time and quality narrative and financial reporting by affiliates/sub-grantees.
Review and confirm that reports submitted by affiliates are coherent and adhere to donor and Omega Foundation standards.
Compile grant management reports to management and donor agencies.
Relationship Management
Develop and maintain productive relationships with affiliates.
Ensure effective communication between Omega Foundation and the donor agencies on grant compliance issues.
Monitoring and Evaluation
Ensure monitoring and evaluation and make timely follow-up on issues for timely and adequate resolution.
Support the follow-up to action points from monitoring and evaluation missions.
Ensure existence of adequate tools for monitoring and evaluation of supported projects.
Synthesize lessons and experiences for continuous improvement of grant and compliance management within Omega Foundation and affiliates, and for sharing both within the organization and externally.
Carry out any other duties and responsibilities which may be assigned by the management time to time.
Job Requirement (Knowledge, Skills and Abilities):
Level of Education:
A Bachelor’s degree in Finance, Business or any related fields.
Specialized Training/Professional Qualifications
CPA (K)
Competencies/Abilities/Skills Required
Strong communications skills.
Strong analytical skills.
Resilient and self-reliant.
Resilient and self-reliant.
Strong team orientation.
Strong knowledge of grant management and compliance, especially USAID requirements.
Job experience:
At least five (5) years’ relevant experience.
Terms & Conditions:
Applicants MUST quote current and expected salary.
One year contract – renewable depending on performance and availability of funds.
To Apply:
Interested candidates should submit application with CV and testimonials to;
Human Resources Officer,
Omega Foundation,
P.O. Box 3246-40100,
Kisumu, Kenya.
Only shortlisted candidates will be contacted by email for an interview.
Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis.
Application deadline is 26th March, 2013.
E-mail applications should be addressed to ORecruitment@omegafoundation.or.ke and must be copied to omegafoundation384@gmail.com.