Thursday, June 16, 2011

UNITED NATIONS-ADMINISTRATIVE ASSISTANT&INFORMATION SYSTEMS ASSISTANT VACANCIES::KENYA IT JOBS

INFORMATION SYSTEMS ASSISTANT
Job Title: INFORMATION SYSTEMS ASSISTANT, G5
Department/ Office: UNITED NATIONS OFFICE AT NAIROBI
Duty Station: NAIROBI
Posting Period: 27 May 2011-26 June 2011
Job Opening number: 11-IST-UN OFFICE AT NAIROBI-19447-R-NAIROBI
Org. Setting and Reporting
The United Nations Office in Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary General.
We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme
(UN-HABITAT) globally as well as other UN offices in Kenya, by providing administrative, conference and information services.
(www.unon.org). This position is located in the United Nations Office at Nairobi (UNON), Human Resources Management Service
(HRMS) in the Information Systems Unit (ISU).
Responsibilities
Under the general supervision of the Associate Human Resources Officer (ISU), the incumbent will perform the following duties: -
• Support: Act as focal point for HRMS/ISU Helpdesk registering trouble tickets received; Provide first level support and
implement solutions on issues requests within the HRMS domain; Assign trouble tickets to the designated support personnel
in HRMS/ISU; Escalate issues to the second level of support as necessary; Liaise with other team members to facilitate
completion of service requests within the stipulated SLAs; Maintain regular contact with clients and keeping them informed of
progress; Keep the helpdesk system up-to-date; Generate reports from the helpdesk system; Analyze support statistics and
identify focus areas requiring user training; Update and maintain a knowledge database of IT solutions; Maintain a
professional helpdesk image at all times.
• Reporting: Extract data from IMIS and other HR systems and update the HRMS data warehouse; Create ad-hoc report
according to client specifications using a variety of reporting tools; Generate and distribute routine reports; Analyze and
suggest improvements for increased efficiency report generation and delivery; Keep abreast of development in technology
within the field reporting.
• Automation: Participate in automation of HR processes; Facilitate training and support to users of new and existing
application used in HRMS; Design and develop HR applications according to specifications; Liaise with Information and
Communications Technology Service and HRMS/ISU to ensure applications are designed and developed according to the
specifications and delivered on time; Update and modify information on HRMS/ISU Intranet portal and ensure that it is kept
up-to-date.
• Training; Participate in the design of training courses; Assist in the preparation of the training environment; Assist in the
delivery of training courses on HR related applications; Training and mentoring of junior HRMS/ISU staff in HR applications,
support and reporting.
• Perform other related duties as assigned.
Competencies
• Professionalism: Knowledge of relevant programming language(s) and basic programming skills; Good technical skills, ability
to participate in development and maintenance of applications, provide user support; Ability to respond to changing
requirements and assignments, ability to apply good judgment in the context of assignments given; Shows pride in work and
in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is
motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’
ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in
accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’
point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies
clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets
timeline for delivery of products or services to client.
• Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to
the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Education
Completion of secondary education, supplementary courses in information technology or other related fields required
Work Experience
A minimum of 5 years of relevant and progressively responsible experience in Information Technology field. Working experience with
relational databases, reporting writing tools and MS office required. Experience in a helpdesk and IT support environment desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written
English is required. Knowledge of another United Nations Officials language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat
is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competencybased
interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from
the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff
members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new
functions in their careers in accordance with established rules and procedures.
No Fee

KENYA BUREAU OF STANDARDS-ASSISTANT TECHNICIAN::KENYAN JOBS



KENYA BUREAU OF STANDARDS
The Kenya Bureau of standards (KEBS) is a statutory organization of the Government of Kenya established by the Standards Act, Cap
496 of the laws of Kenya in July 1974. The mandate of KEBS is to provide Standardization, Metrology and Conformity Assessment
services through Promotion of standardization in commerce and industry, Provision of testing and calibration facilities, Control of the
use of standardization marks, undertaking educational work in standardization, Facilitation of the implementation and practical
application of standards, Maintenance and dissemination of the International System of Units (SI) of measurements.
KEBS wishes to recruit innovative and result oriented individuals for the following positions.
ASSISTANT TECHNICIANS INSPECTION, CIVIL
Reporting to: Officer in charge
Key Responsibilities:
• Carrying out quality inspection of imported goods.
• Enforce Kenya /approved standards and Legal Notice No. 78
• Draw and submit samples for laboratory analysis.
• Receive, interpret and forward laboratory reports to importers.
• Advice importers on KEBS import regulations/ Standards.
• Recommend Seizure and destruction or reship substandard/ counterfeit goods.
• Recommend release of goods meeting the requirements the relevant Kenya/ approved standards.
• Maintain inspection records/ data.
• Provide information necessary for development of new Kenya standards or review of existing ones.
JOB SPECIFICATION
Job grade: KS 8
Minimum academic qualification: Diploma in Civil engineering
Professional qualification

KENYA BUREAU OF STANDARDS-MECHATRONICS ENGINEER::KENYAN JOBS

KENYA BUREAU OF STANDARDS
The Kenya Bureau of standards (KEBS) is a statutory organization of the Government of Kenya established by the Standards Act, Cap
496 of the laws of Kenya in July 1974. The mandate of Kenya bureau of standards is to provide Standardization, Metrology and Conformity Assessment
services through Promotion of standardization in commerce and industry, Provision of testing and calibration facilities, Control of the
use of standardization marks, undertaking educational work in standardization, Facilitation of the implementation and practical
application of standards, Maintenance and dissemination of the International System of Units (SI) of measurements.
Kenya bureau of standards (KEBS) wishes to recruit innovative and result oriented individuals for the following positions.

ASST. METROLOGY OFFICER (MECHATRONIC ENGINEER)
Reporting to: Assistant Manager Length
Key Responsibilities:
• Assist to maintain custody of the national measurement standards in the assigned measurement field;
• Assist to maintain the traceability of the national measurement standards to the International System of Units (SI);
• Provide calibration services in the respective measurement fields;
• Assist in the implementation and maintenance of a laboratory quality management system (QMS) in line with the ISO/IEC
17025 standard;
• Assist in the development of new techniques of measurement and improve on the current ones;
• Assist in the achievement and maintenance of international recognition of the national measurement standards and the
laboratory’s calibration and measurement capabilities (CMCs);
• Assist in the development of the laboratory’s strategic plan (SP) and participate in its implementation and review;
• Assist in the preparation, implementation and review of the laboratory’s performance contract
• Carry out assigned research and development work;
• Participate in measurement comparisons;
• Prepare and verify calibration certificates/reports;
• Assist in the development, implementation and review of safety procedures in the laboratory;
• Assist in the identification and planning for the procurement of measurement standards and equipment;

KCA UNIVERSITY CAREERS AND VACANCIES::KENYAN JOBS

Are you looking for an employer who promotes individual excellence, supports teamwork and nurtures a high performance culture?
KCA University is a dynamic private business university committed to quality service and ethical practices that is seeking to recruit
competent, dynamic and business oriented professionals to fill the following positions in the newly created Consultancy & Executive
Training division.
EXECUTIVE MANAGER – REF. KCAU/ICAD/EM-004
JOB TITLE: Executive Manager
DIVISION/DEPARTMENT: Consultancy and Executive Training
JOB REPORTS TO: Vice Chancellor
JOB TITLES REPORTING TO POSITION: Business Development Managers, Program Administrator


JOB PURPOSE
To provide management and leadership to KCA University Consulting and Executive Training team and nurture a business like
culture to attain increasing sales revenue and profitable returns.
Key Responsibilities
• Managing and supervising business development, particularly effective coverage of market segments, growth of revenue and
focus on customer service excellence by the team.
• Spearheading the business development strategy for building brand identity, diversifying the product portfolio, increasing
market share and revenue growth.
• Instilling discipline and facilitating the team to deliver targets on key performance indicators including sales volume and
value to the business.
• Coordinating budget preparation for KCA Consulting & Executive Training operations and vetting expenditure to minimize
variance.
• Assessing performance of staff to establish improvement areas and organizing training and coaching of the team for enhanced
customer service, protection of KCA Consulting and Executive Training brand and business sustainability.
• Organizing regular business forums with customers to gain understanding of emerging needs and as a way of nurturing close
business relations with the clientele.
• Improving corporate image through business relationship programmes, field trips and participating in sectoral and national
forums dealing with business agenda.
• Proactively exploring and coordinating strategic partnerships with organizations and institutions including KCAU to enhance
best practice and quality of programmes.
• Preparing organizational performance reports to facilitate decision-making.
• Implementing policies and harmonizing operating procedures for operational efficiency and control.
• Ensuring prudent financial management for operational sustainability.
• Monitoring and steering KCA University Consulting and Executive Training to become a strategic business unit running both
consulting and capacity building programmes.
Key Skills
• Strong business management and strategic planning skills
• Entrepreneurial skills with high level of business understanding
• Leadership and influencing skills
• Organizational skills
• People management and Mentorship skills
• Exceptional communication skills
• Excellent negotiation skills
• Familiarity with MS Office packages, Excel and PowerPoint
Experience
• Over 15 years relevant experience with at least 3 years at senior management levels in consultancy, business development,
marketing and training
Personal attributes
• Team-player
• Endearing personality with emotional intelligence to govern without bias
• Exemplary character respected by colleagues,
• High performer with strategic orientation
• Proven track record of consistent, high performance in consultancy and proposal writing
• Not more than 40 years old
Qualifications
• MBA or business related post graduate qualification
• Critical understanding of business relationship management

PRACTICAL ACTION::KENYAN JOBS

Practical Action is an international development agency working with poor communities to help them choose and use technology to
improve their lives today and for generations to come.
We are seeking to recruit highly motivated, results-oriented and proactive team players to fill the following positions:
PRACTICAL ANSWERS/COMMUNICATIONS MANAGER
Based in Nairobi
Reporting to the Regional Director, this senior management position is responsible for the strategic leadership and management of our
Practical Answers & Communications Unit ensuring delivery of activities that will ensure sharing of knowledge on poverty alleviating
technologies and dissemination of information on Practical Action’s Programmes.
Key Responsibilities
• Lead the development of innovative information, knowledge generation and dissemination strategies implemented by the
Unit based on cost effectiveness, impact, scalability and sustainability
• Review innovative approaches and technologies developed by Practical Action and other relevant agencies with an aim to
broaden our institutional knowledge base
• Drive forward and manage partnerships within the country and region with local NGOs, CBOs, Government departments
and other relevant partners for the dissemination of information and knowledge materials
• Develop proposals for future work and secure funding for Practical Answers/Communications Unit through liaison with
donors
• Develop programmes for capacity building of local partners and community-based actors to develop and disseminate locally
relevant knowledge products
• Oversee the design and production of publicity materials that depict our work and project a positive image of the organization
• Raise Practical Action’s institutional profile and strengthen our brand as an innovative technology based development agency
• Develop annual business plans and budgets for the Units, oversee their management and implementation
• Line manage Unit staff
• Nurture and maintain strong working relationships with other programmes in the region and within our global network
Qualifications, skills and competencies
• Masters degree in communication/ journalism/ or related discipline
• Post graduate diploma in Project Management, Public Relations, or relevant field
• Minimum 7 years relevant working experience, of which 3 should have been at managerial level
• Excellent writing and verbal communication skills with fluency in both English and Kiswahili
• A flair for creative writing and innovation in the field of information transfer
• A proven track record in designing communication projects, developing proposals and fundraising
• Working knowledge of technical skills such as videoing and the use of ICT’s
• Working knowledge of M&E systems for communication and knowledge sharing projects.
AREA COORDINATOR – LAKE VICTORIA CLUSTER
Based in Kisumu
Reporting to the Team Leader, the successful candidate will head up Practical Action’s Lake Victoria Cluster and ensure leadership,
management, continuous development and implementation of programme activities in the Cluster.
He/she will provide technical input in conceptual framework for Energy work within our programmes of work.
Key Responsibilities
• Take lead in the development of Energy project designs that are strategically aligned with Practical Action’s programmes of
work
• Take lead in programme development and fundraising for Energy programme activities
• Engage in Energy policy advocacy and networking at local, national and regional levels
• Ensure timely and accurate development of operational budgets; monitor and manage individual project expenditure to
ensure cost effectiveness and compliance with budgetary requirements
• Coordinate and manage the implementation of projects within the cluster in compliance with donor requirements
• Ensure programme reports achieve organizational standards and fulfill donor requirements
• Effectively document and share projects outputs and learning
• Manage the organization’s resources and assets within the cluster
• Mentor, motivate and line manage programme staff so as to achieve high levels of performance
• Develop, maintain and promote Practical Action’s image within the cluster
Qualifications, skills and competencies
• Bachelors degree in relevant Engineering discipline or relevant Energy field
• Post graduate diploma in project management, community development or related field
• Minimum five years working experience in development work or relevant field of which two must be at management level
• Proven experience in project/programme identification and design
• Proven financial and personnel management skills
• Excellent advocacy and networking skills
• Excellent written and verbal communication skills.
AREA COORDINATOR – NAIROBI/NAKURU CLUSTER
Based in Nairobi
Reporting to the Team Leader, the successful candidate will head up Practical Action’s Nairobi/Nakuru Cluster and ensure leadership,
management, continuous development and implementation of programmes activities in the Cluster.
Key Responsibilities
• Champion the development of water and sanitation programme within the cluster in line with Practical Action’s strategy
• Coordinate and manage the implementation of WatSan projects within the cluster in compliance with donor requirements
• Ensure timely and accurate development of operational budgets; monitor and manage individual project expenditure to
ensure cost effectiveness and compliance with budgetary requirements
• Ensure programme reports achieve organizational standards and fulfill donor requirements
• Take lead in programme development and fundraising for WatSan programme activities
• Develop and maintain links with local governance structures, other development agencies, partner organizations and
community groups in the cluster
• Effectively document and share projects outputs and learning
• Manage the organization’s resources and assets within the cluster and line manage staff
• Develop, maintain and promote Practical Action’s image within the cluster
Qualifications, skills and competencies
• Bachelors degree in Environmental Engineering/Science or related development discipline
• Post graduate diploma in Project Management, Community Development or related field
• Minimum five years working experience in development work or relevant field of which two must be at management level
• Proven experience in project/programme identification and design
• Proven financial and personnel management skills
• Excellent advocacy and networking skills
• Excellent written and verbal communication skills.
PERSONAL ASSISTANT TO THE REGIONAL DIRECTOR
Based in Nairobi

ST PAULS UNIVERSITY CAREERS AND VACANCIES::LECTURER KENYAN JOBS

ST. PAUL’S UNIVERSITY
St. Paul’s University is a Christian ecumenical university based in Limuru, but with Campuses in Nairobi and Nakuru, and at least 10
affiliate colleges in Kenya, Uganda and Southern Sudan. As a fully chartered University, the University has continued to experience
tremendous growth. It is our desire to continue to match that growth with qualified personnel in our faculties. To this end, the
University wishes to recruit full time staff who are committed Christians, highly motivated and with demonstrated ability to train a
diverse, young and adult student population in attaining their career objectives.
LECTURERS
Please note that applicants for lecturer positions must have a Masters Degree in relevant fields, with at least between 2-5 years teaching
experience at a University level, after attaining the Masters. PhD holders and those with evidence of relevant research and publications
will have a distinct advantage.
LECTURER IN BBIT (2)
Applicants must posses a Masters degree in Computer Science or Information Systems. In addition, they should have an
undergraduate degree in Computer Science, Telecommunication or Electronic Engineering or BSC Mathematics.
LECTURER IN BACHELOR OF SCIENCE – IT
Applicants must posses a Masters degree in Computer Science or Information Systems. In addition, they should have an
undergraduate degree in Computer Science, Telecommunication or Electronic Engineering or BSC Mathematics.
LECTURER IN MARKETING MANAGEMENT
The applicants must have an MBA- marketing or MSC- marketing. They should have a first degree in Commerce, business
administration or economics.
LECTURER IN FINANCIAL MANAGEMENT (2)
The applicant must have an MBA- Finance or MSC- Finance. They should have a first degree in Commerce, business administration or
economics.
LECTURER IN PROCUREMENT AND SUPPLY- CHAIN MANAGEMENT (2)
Applicants must possess MSC degree in Procurement and Supply – Chain management. They should have a first degree in Commerce,
business administration or economics.
LECTURER IN STRATEGIC MANAGEMENT (2)
The applicant must have an MBA- Strategic management or MSC- Strategic management. They should have a first degree in
Commerce, business administration or economics.
LECTURER IN MANAGEMENT SCIENCE
The applicant must have an MBA- management Science or Operations management or MSC- management Science or Operations
management. They should have a first degree in Commerce, business administration or economics.
LECTURER IN ACCOUNTING
The applicants must have an MBA- Accounting. They should also possess professional qualifications such as CPA(K) or ACCA final.
They should have a first degree in Commerce, business administration, economics or mathematics.
LECTURER IN HUMAN RESOURCE MANAGEMENT
The applicant must have an MBA- Human Resource management or MSC- Human resource management. They should have a first
degree in Commerce, business administration or economics.
LECTURER IN LEADERSHIP AND MANAGEMENT
The applicant must have a master’s degree in leadership (Business leadership Option) or MBA- Strategic management with a bias in
leadership development. They should have a first degree in business administration, communication studies or economics.
LECTURER IN COMMUNICATION
Applicants for this position will have PhD in Communication, or a Masters degree will be considered if they have considerable
teaching experience in Communication. The successful candidate will teach in the area of Communication, Television, and journalism.
Experience in electronic media will be an added advantage.
LECTURER IN INTERACTIVE NEW MEDIA
The position requires an MFA or equivalent in Graphic Design, Interactive Media or a related field. Experience in both teaching and
professional settings is highly desirable. The successful candidate will teach introductory and advanced courses in digital graphics and
design such as typography, web design, digital photography, and 2-D and 3-D animation. In addition, candidates must demonstrate
proficiency in the relevant software. This position is ideal for a broad-based graphics professional looking to leave their mark on a
cutting-edge interdisciplinary program.
ASSISTANT LECTURER IN COMMUNICATION
The position requires a Masters degree in Communication with specialization in Public Relations. In addition, the successful candidate
will have considerable experience in Public Relations and be either a full member of PRSK or MICPR.
LECTURER IN SYSTEMATIC THEOLOGY
The applicant must possess a relevant PhD or Masters Degree with at least two years of teaching experience preferably at University
level.
LECTURER IN DEVELOPMENT STUDIES (3)
Applicants must be PhD holders in Development Studies, Child and Youth Development, Peace studies or environmental sciences.
Those with master’s degrees and at least three years teaching experience will also be considered but they must have registered for PhD
studies and show record of progress.
LECTURER IN BACHELOR OF ARTS - SOCIAL WORK
He or she must possess a PhD or Masters Degree with at least 2 years of teaching experience preferably at University level. At least the
Bachelors should be in Social Work or related field.
LECTURER IN BACHELOR OF ARTS - GENDER & DEVELOPMENT
He or she must possess a PhD or Masters Degree with at least 2 years of teaching experience preferably at University level. At least the
one of the degrees should be in Gender or women’s studies
LECTURER IN BACHELOR OF EDUCATION (2)
Applicants must be holders of a PhD in the field of education with 2 years teaching experience, or a Masters Degree of Education (Arts)
with 4 years teaching experience preferably University level
ADMINISTRATION STAFF


DEPARTMENTAL SECRETARIES (3)
Applicants must have a minimum of a diploma in secretarial studies from a recognized institution and at least three years' experience
in a tertiary institution. The positions require PR and communication skills, proficiency in Microsoft Office Suite and desktop
publishing software.

KERICHO WATER COMPANY LIMITED-CHIEF EXECUTIVE OFFICER (MANAGING DIRECTOR)::kenyan jobs

KERICHO WATER COMPANY LIMITED
Kericho Water Company Limited is a Private Limited Liability company incorporated in October 1997 under the Company’s Act CAP
486 OF THE LAWS OF KENYA. The company is mandated to provide water and sewerage services within the jurisdiction of the
Municipal Council of Kericho and its environs.
The company seeks to appoint the following:-
CHIEF EXECUTIVE OFFICER (MANAGING DIRECTOR)
Reporting to the Board of Directors, you have overall responsibility of planning, directing and controlling the operations of the
Company to ensure that it meets the needs of the customers and the shareholders.
Your principal areas of responsibility will include:
• Developing and maintaining good public relations with the Water Service Board, Community, Council and customers.
• Developing and ensuring the implementation of the company’s policies and strategies to ensure profitable operations.
• Formulation and periodically updating the Corporate Plan including projections of any necessary expansion and development
of facilities and extensions /expansions of business operations.
• Directing and co-ordination the Company’s operations and overall administrations so as to ensure that the various organs of
the company operate in conformity with the overall operational plans and performance targets.
• Advising the Board of Directors concerning future activities of the Company and also the objectives and policies as they affect
the company.
• Spearhead good corporate governance in the company.
• Be able to handle and mitigate challenges faced by the company in the process of water sector reforms.
Your remuneration will be negotiable and market based.
You will hold first degree in engineering or social science, must have a post graduate qualification in management, MBA will be an
added advantage. You will have at least eight years work experience in busy commercial utility environment, with four of these years
being at senior management level.
You will have a record of proven performance, be self driven, results oriented, customer focused and possess excellent public relations.

ANTI-COUNTERFEIT AGENCY::JOBS IN KENYA GOVERNMENT

ANTI-COUNTERFEIT AGENCY
The Anti-Counterfeit Agency (ACA) is established under the Anti-Counterfeit Act No. 13 of 2008 with a core mandate to co-ordinate
national efforts against counterfeit products and to co-operate with national, regional and international organizations involved in
combating counterfeiting. The Agency is seeking dynamic self-starters, with exceptional communication and IT skills who will work
flexibly in a highly professional team, respond imaginatively to a varied and demanding range of tasks and have the ability to turn
strategy into practical measures while mastering complexity and detail. We will reward you with a competitive salary, benefits and the
opportunity for professional growth. The positions to be filled are as follows:-
DEPUTY DIRECTOR, ADMINISTRATION AND FINANCE – GRADE ACA 10 (1 POST) –REF: ACA/DDAF
This is a senior management role reporting to the Executive Director and will be responsible for ensuring prudent management of the
Agency’s financial, human resources and physical assets.
Overall Purpose
This is a very senior management position with oversight of two critical divisions i.e. Finance, and Human Resources and
Administration.
Responsible to the Executive Director for providing technical and professional leadership in the planning, development and evaluation
of ACA’s financial policies and systems, including strategic financial plan and budget aimed at ensuring prudent management and
control of financial resources. In addition responsible for interpreting ACA’s prevailing financial position and advising the Executive
Director and Board of Directors on the measures to be taken to improve the organization’s financial performance. Other duties include,
analysing and interpreting policy issues and reports on financial and taxation issues affecting the Agency.
Further responsibility to the Executive Director for planning, coordinating and implementing human capital and administration
policies, strategies, systems and processes aligned to the strategic objectives. Specific duties include organisational analysis and design,
recruitment and selection, performance management, assessment of training needs, design and delivery of staff training and
development programmes, job evaluation and pay structure design, benefits administration as well as employee relations aimed at
raising staff morale, increasing productivity and enhancing organisational effectiveness.
Other duties include, coordinating the implementation of administrative support services such as visitor reception, procurement and
supplies, logistics and mail delivery, transport services, risk assessment and provision of insurance cover, health and occupational
safety, security and disaster recovery as well as maintenance of equipment, machinery and office facilities
CORE DUTIES AND RESPONSIBILITIES
Finance Division
• Developing and installing effective financial management systems and procedures aimed at improving financial reporting and
accounting through effective collection of statutory levy contributions to ensure that revenues are properly receipted and
accounted for
• Provide professional leadership and technical guidance in identifying and evaluating organisational risk factors in all ACA
programmes and activities in order to devise appropriate strategies and methods aimed at reducing loss and minimising
duplication and inefficiency
• Plan and coordinate the timely preparation of annual work plans and budget estimates as well as outlining key activities to be
undertaken to achieve desired targets
• Coordinate the collection of statutory levy contributions, ensure proper acknowledgement of receipts, reconcile levy records,
review outstanding levy payments, issue demand letters and institute penalties in accordance with prescribed regulations, in
addition monitor and following up payments in order to maximise on levy collections
• Coordinate banking services, reconciliation and custody of funds, securities and financial instruments as well as preparing
reports which summarise and forecast financial position in areas of levy collections, expenditure and investments
• Review procurement process to ensure that the Agency gets value for money through competitive bidding process and only
disbursing payment after verifying the actual delivery of high quality goods and services
• Establish stringent expenditure control procedures to ensure proper authorization for payments is strictly followed, any
expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring that
budgetary allocations are not exceeded without justifiable cause
• Analyse financial information detailing assets, liabilities and capital and prepare financial statements and other reports to
summarise current and projected financial position in order to ensure availability of funds to implement planned activities
• Develop and implement computerised financial information systems to cover general ledger, job costing as well as a fixed
assets management register for documenting acquisitions, maintenance, valuation, depreciation, capitalisation, replacement
and disposal of assets
• Monitor and track the utilisation of capital and operational expenditure against approved plans and ensure that any variances
are justified in accordance with approved policies and procedures
• Coordinate and monitor the organization’s investment of surplus funds, also devise and implement effective strategies for
managing working capital and expenditure programmes
• Interpret financial reports, statements, accounting records and advice the Executive Director on the significance of the same
and presenting, identifying and evaluating options for action.
• Coordinate the preparation of tax returns to ensure compliance with periodic tax payments, information reporting and other
statutory requirements as well providing advice to the Executive Director and the Board of Directors the effective strategies
for minimizing tax liability
• Review analysis of activities, costs, operations and status of on-going programmes in order to determine progress towards
stated goals and objectives and taking the necessary steps to ensure that any deviations are immediately acted upon
• Identify areas that need improvement, develop and implement continued improvement of accounting systems and procedures
that will enhance the quality, timeliness and availability of financial information
• Provide technical advice to management and staff on policy matters related to financial compliance of statutory and legal
requirements as well as overseeing the interpretation and implementation of government policies related to the management
of funds.
• Deliver presentations regarding proposed budgets to the Board Finance Committee, Treasury Officials and Donor Agencies to
clarify financial estimates and gain support for projected budget needs
Human Resources and Administration Division
• Provide professional leadership in the development and implementation of human capital and administration plans and
budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as
expected outcomes
• Conduct workforce analysis, determine optimum staff requirements and design organisational structure that maximises
synergies across functions to support the implementation of the approved strategic plan
• Analyse organisational structures, business processes and workplace relationships in order to eliminate hierarchical layers and
strengthen opportunities for increased collaboration through flexible work teams
• Conduct job analysis in order to develop job descriptions and competency profiles to facilitate human capital planning, staff
recruitment and selection, performance management, training and development, job evaluation and pay structure design as
well as career planning
• Coordinate the recruitment and selection process in order to ensure that ACA has a critical mass of qualified human capital
with the required competencies necessary for implementation of functional strategic management plans
• Develop and coordinate the implementation of staff induction and on-the-job orientation programmes aimed at providing
new staff with relevant information about the technical and social aspects of their work
• Assess training needs analysis and baseline attitude surveys in order to design and implement relevant training programmes
aimed at building capacity by equipping staff with the necessary knowledge, skills and behaviour characteristics in line with
the strategic plan
• Coordinate the implementation of the performance management system and ensure that individual and team performance is
continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly
defining performance measures and indicators, expected timeframe as well as resource requirements.
• Oversee implementation of an effective human resource management information system for monitoring, tracking and
evaluating employee activities including staff training, performance management, medical, pension and welfare programmes
Administration Division
• Oversee proper maintenance, storage and security of personnel records to ensure integrity of data and information related to
human capital development programmes as well as administrative support services
• Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems
as well as assisting employees to find satisfactory solutions to personal problems through counselling services
• Develop, coordinate implement of a responsive procurement system that ensures cost-effective procurement of goods and
services in line with approved policies. In addition, follow-up contracts to ensure that contractual obligations are fulfilled
• Coordinate provision of office services, comprising cost-effective mail delivery systems, office security, communication
facilities and front office reception service
• Administer provision of employee medical and insurance packages including workers compensation through the appropriate
benefit schemes such as NHIF, NSSF, and other employee welfare programmes
• Develop, coordinate and implement effective motor vehicle transport systems, including registration, insurance and licensing.
In addition monitor vehicle incidents and accidents and ensure that all vehicles are serviced and properly maintained
• Coordinate risk assessment and ensuring that ACA properties and assets are properly insured for damage and loss. In
addition, lodging insurance claims and following up to ensure that payment is made on time
• Develop and implement human resource policies and procedures aimed at enhancing workplace relations in order to gain
employee commitment and improve morale by ensuring that employees are treated fairly, uniformly and equitably
• Conferring with relevant professional bodies and government agencies on the interpretation and application of particular
human resource management regulations that apply to public sector organisations
Generic Tasks
• Develop and implement strategies for creating a high performing organisational culture based on transparency, integrity,
accountability, performance measurement and results to ensure that programme activities are undertaken on sound
management principles and practices
• Provide technical leadership to multidisciplinary teams to enable them develop, implement and evaluate strategic
management plans and budgets aimed at improving performance standards and organisational effectiveness
• Initiate and participate in organisational performance reviews, and business process improvement programmes, as well as
undertake special investigations aimed at improving organisational effectiveness
• Participate in the implementation of advocacy and public relations strategy aimed at generating goodwill and advancing the
mission of ACA
• Participate in the recruitment and selection of staff in order to ensure that the candidates selected have the required job
competencies and are provided with orientation and induction programme necessary for effective job performance
• Review incidents of violations against organisational policy and regulations as well as handle employee disputes and take
appropriate action in line with approved policies, procedures and regulations
• Conduct training needs assessment, design and implement training programmes aimed at equipping staff with appropriate
job competencies in order to improve the design and delivery of high quality services
• Plan, monitor and evaluate the performance of staff against set targets and objectives and implementing development action
plans aimed at building the capacity of individuals and multi-disciplinary teams
• Participate in education and training programmes designed to update stakeholders on ACA requirements as well as creating
awareness and sensitising the general public on the benefits of pension schemes
• Represent ACA at local, regional and international meetings, conferences and workshops and other forums to promote and
articulate issues related to the development of pension industry
• Develop funding proposals to access grant funding opportunities from governmental agencies, development partners and
private foundations in order to implement programmes that will supplement budget allocations
• Cultivate a network of strong and lasting partnerships with stakeholders in the pension industry and relevant Government
agencies to ensure continuing support to ACA’s mission and strategic objectives
• Prepare concept papers, board papers, periodic progress reports and annual reports showing organisational achievements
against planned targets as well as providing justification for performance variances and areas of improvement
• Preparing monthly progress reports showing achievements of the human resources management function against planned
targets as well as providing justification for performance variances and also defining areas of improvement
Minimum Qualifications
• Masters degree in business Administration (MBA), Economics, Finance, Law or a related field or Masters degree in Human
Capital Development, Business Administration (MBA) or relevant higher degree in the Social Sciences focusing on the
management and development of the workforce
• Professional qualifications such as CPA, ACA, ACCA, ACMA or equivalent membership to a relevant professional body.
Professional qualifications such as IPM, KIM, IPS or membership to a relevant professional body will be an added advantage.
• Over eight (8) years experience gained in the Finance and Administration function in reputable organizations
KEY COMPETENCIES
Primary Competencies
• Considerable knowledge of economics, financial management, commercial law, including in-depth understanding of ACA
rules, regulations and guidelines
• Considerable knowledge of international accounting standards including financial forecasting and monitoring of budgets
• Ability to deliver ACA’s articulated vision for change, create a sense of urgency around change and motivates staff to join
change efforts
• Strong communication skills including ability to develop proposals, concept papers, position papers as well as write reports
and prepare relevant publications
• Strong customer focus, flexibility and responsiveness in handling and determining stakeholder complaints
• Technical expertise in strategic planning and budgeting, risk management, quality assurance as well as monitoring and
evaluation
• Ability to establish flexible multidisciplinary teams in an environment conducive to continuous learning, creativity and
innovation
• Ability to empower staff through coaching and counselling by emphasizing accountability and results oriented management
rather than direct supervision
• Proficiency in computer applications such as Microsoft Word, Excel, Access, PowerPoint and Outlook express including
financial and statistical packages
Secondary Competencies:
• Proven track record and ability to managing change and interpersonal conflict
• Proficiency computer applications including computerised HR information systems and other relevant software packages
• Ability to deliver the articulated vision for change to staff members. Creates a sense of urgency around change and motivates
staff to join change efforts.
• Ability to identify and clarify key underlying issues in employee problems and independently counsel staff on significant
challenges facing the organisation, and negotiate resolutions to conflicts which seem to be at an impasse
• Ability to monitor progress of a project against milestones or deadlines double-checks the accuracy of information to discover
weakness or missing data and strive for high quality performance.
• Ability to take personal responsibility for dealing with employee issues and concerns. Makes self fully available and takes
actions beyond normal expectations.
• Ability to maintain professional status and keep abreast of evolving trends in human capital development through continuing
professional education programmes

ASSISTANT DIRECTOR, LEGAL SERVICES – GRADE ACA 9 (1POST) REF: ACA/AD/LS
This is a senior management role reporting to the Deputy Director Enforcement & Legal Services and responsible for providing
technical and strategic leadership in the development and enforcement of a robust and facilitative legal and regulatory framework
aimed at achieving the objectives of the Anti Counterfeit Act, as well as undertake criminal prosecutions under the Act.
Overall Purpose
Responsible to the Deputy Director Enforcement and Legal Services for implementing an effective enforcement programme for
investigating and prosecuting offenders against the ACA Act to preserve and sustain the integrity of intellectual property rights. In
addition, responsible for reviewing the Anti-counterfeit enabling legislation, rules, regulations and guidelines and recommending
amendments that will assist the Agency achieve its statutory mandates. Other duties include providing legal interpretations to direct
enforcement of anti-counterfeit rules and regulations, preparing investigative reports and recommending disciplinary sanctions against
offenders. In addition, liase with Attorney General’s Chambers, Registrar General, Law Reform Commission, legal firms and other key
stakeholders regarding effectiveness of legislation and other statutory instruments relevant to enforcement of the ACA Act and related
legislation in order to ensure robust enforcement of the anti-counterfeit legislation and protect the intellectual property rights of
members of the public.
Core Duties and Responsibilities
• Participate in the development of annual work-plans and budgets with a special focus on improving ACA’s legal and
regulatory framework in order to ensure the integrity and robustness of the anti-counterfeit legislation
• Participate in the review of ACA’s statutory legislation, including relevant aspects of cross-sectoral laws in order to
recommend appropriate amendments that will reduce incidents of counterfeiting in Kenya
• Conduct legal surveys, compile and analyse data and information to support the amendment of anti-counterfeit legislation
and statutory instruments aimed at reducing systemic risk of counterfeit goods coming into Kenya
• Review stakeholder complaints, conduct field investigations to collect evidence and determine extent of violations against the
ACA Act in order to provide legal interpretations and recommend appropriate sanctions
• Observe high standards of fairness and confidentiality when exercising powers and delegated responsibilities in the public
interest to ensure fair and consistent enforcement of applicable ACA laws, rules and regulations
• Compile cases and update legal data-base to record information on successfully completed prosecutions or other enforcement
actions to help improve the ACA’s anti-counterfeiting surveillance capabilities
• Provide legal advice and assistance on all aspects of anti-counterfeit regulations and prepare opinions and legal
interpretations on various matters related to the interpretation and review of ACA Act and other statutory requirements
• Review cases of violation against the ACA rules and regulations, provide legal opinion, recommend disciplinary sanctions
and participate in all judicial proceedings to assist the ACA, competent tribunals and courts of law in the interpretation of
anti-counterfeit laws, rules and regulations
• Protect ACA’s rights, privileges and interests in intellectual property and other product innovations, processes through
patents and copyrights and take the necessary action to protect and preserve such rights from infringement
• Prepare legal drafts and negotiate contracts, leases, formal agreements and other legal instruments between the Agency and
other parties, participate in settlement and arbitration of disputes to ensure compliance with the ACA Act and related
statutory requirements
• Conduct legal research, develop concept papers, prepare legal briefs and opinions as well as develop effective strategies,
arguments and testimony in preparation for legal proceedings
• Liaise with Attorney General’s Chambers, Registrar General, law enforcement agencies and stakeholders throughout the
country in connection with prosecution of offenders and to develop and advance criminal cases when the violation warrants
severe action
Generic Tasks
• Provide technical leadership and also participate in multidisciplinary teams to develop, implement and evaluate strategic
management plans, in order to improve performance standards and organisational effectiveness
• Initiate and participate in organisational performance reviews and business process improvement programmes as well as
undertake special investigations aimed at improving organisational effectiveness
• Participate in the recruitment and selection of staff in order to ensure that candidates selected have the required job
competencies and are provided with orientation and induction programme necessary for effective job performance
• Review incidents of violations against organisational policy and regulations, identify culprits responsible for loss, handle
employee disputes and take appropriate action in line with approved policies, procedures and regulations
• Participate in the assessment of staff performance in order to ensure that individual and team performance is continuously
monitored and measured against realistic but challenging targets
• Assess training needs as well as develop and implement on-the-job training programmes aimed at equipping staff with
communication and interpersonal skills as well as media relations
• Participate in education and training programmes designed to update stakeholders on ACA requirements as well as creating
awareness and sensitising the general public on the dangers of counterfeit goods
• Represent ACA at local, regional and international meetings, conferences and workshops and other forums to promote and
articulate issues related to the issues of fighting counterfeiting and piracy
• Strengthen collaborative partnerships and networks with relevant government agencies, regulators and other stakeholders in
order to advocate, represent and influence policies on anti-counterfeit measures
• Prepare concept papers, periodic progress reports and annual reports showing organisational achievements against planned
targets as well as providing justification for performance variances and areas of improvement
Minimum Qualifications
• Masters degree in Commercial/Trade/ IP or related area of Law (LLM), business Administration (MBA), Economics, Finance
or a related field plus. In addition must have LLB degree.
• Professional qualifications such as CPS or equivalent and post-graduate Diploma in Law. Must be an Advocate of the High
Court of Kenya
• Minimum six (6) years experience in providing legal services as well as demonstrated experience in law enforcement and
prosecution
Key Competencies
• Comprehensive understanding of trade and intellectual property law including legal and regulatory framework governing the
regulation of trade
• Strong communication skills and ability to develop proposals, concept papers, position papers as well as write reports and
prepare relevant publications
• Flexibility and responsiveness in providing high quality customer service
• Demonstrate technical expertise in strategic change management, risk management, quality assurance as well as monitoring
and evaluation
• Proficiency in computer applications including word processing, spreadsheets, data base, presentation, email, internet etc
• Ability to maintain professional status and keep abreast of evolving legal trends through continuing legal education,
especially in the area of intellectual property rights and international trade

ASSISTANT DIRECTOR CORPORATE AFFAIRS & BOARD SERVICES – GRADE ACA 9 (1POST) REF: ACA/AD/CABS
This is a senior management role reporting to the Executive Director, responsible for managing the Board Secretariat, as well as,
developing and implementing communication strategies aimed at promoting and enhancing ACA’s image in order to create good-will
and build international credibility.
Overall Purpose
Responsible to the Executive Director for providing company secretarial services, advising the Board on legal matters as well as
implementing good corporate governance practices to enhance organisational credibility.
Further responsible to the Executive Director for oversight of the function responsible for developing and implementing
communication strategies aimed at promoting and enhancing ACA’s image in order to create good-will and build international
credibility. Also responsible for coordinating media events, conferences and exhibitions as well as spearheading special campaigns
aimed at creating public awareness of the role played by ACA in the socio-economic development of the country. Other duties include
lobby and advocacy on issues of public interest, as well as fundraising and resource mobilisation to support the expansion of
programme scope and outreach activities aimed at the achievement of strategic objectives.
Core Duties and Responsibilities
• Participate in the formulation and development of the Agency’s strategic plan including monitoring and evaluating the
implementation of work-plans related to the formulation of an enabling legal and regulatory framework aimed at protecting
and safeguarding pension funds
• Provide technical leadership and strategic direction in the development, implementation and evaluation of professional legal
services including overseeing, scheduling and coordinating the provision of corporate services
• Review ACA’s legal and regulatory framework with special emphasis on the removal of impediments, and protection of
stakeholder interests to enhance the integrity of the trade and manufacturing sectors
• Review complex, sensitive and high risk legal matters in order to determine which cases pose the greatest threat to the
Agency’s stakeholders and the wider Kenyan public
• Provide legal advice and assistance on all aspects of anti-counterfeit regulation and prepare opinions and legal interpretations
on various matters related to the interpretation and review of ACA Act and other statutory requirements
• Review cases of violation against the ACA Act, rules and regulations, provide legal opinion, recommend disciplinary
sanctions, represent ACA in courts of law, tribunals and before quasi-judicial bodies and may negotiate settlements to protect
the interests of the Agency in contested disciplinary proceedings
• Protect ACA rights, privileges and interests in intellectual property and other product innovations, processes through patents
and copyrights and take the necessary action to protect and preserve such rights from infringement
• Prepare, drafts and negotiate contracts, leases, formal agreements and other legal instruments between the Agency and other
parties, participate in settlement and arbitration of disputes to protect organizational interests
• Monitor developments in legal research and anti-counterfeit legislation, participate in outreach programs to strengthen
corporate governance and improve the quality of service delivery
• Provide company secretarial services to the Board of Directors and advice on good corporate governance practices to enhance
organisational effectiveness
• Draft legal documents, interpret and implement laws and rulings including government policies and regulations as well as
represent ACA in various capacities
• Establish and maintain contractual agreements with externally appointed professional legal firms to provide legal services in
case of civil or criminal litigation involving ACA
• Gather evidence in cases involving ACA to establish and verify basis for legal proceedings in order to formulate legal defence
or to initiate legal action
• Study the objectives, promotional policies and needs of ACA to develop public relations and communication strategies that
will influence public opinion and support the promotion of retirement benefits schemes in the fight against poverty and
unemployment
• Plan and implement communications strategy aimed at advancing the mission and objectives of ACA through focused public
relations program, positioning ACA as a leader in setting ethical and professional standards that enhance the integrity of the
pensions industry
• Plan, develop and implement lobby and advocacy programmes in all types of media to influence legislative and regulatory
affairs as well as public decision makers on issues of public interest aimed at reforming and improving retirement benefit
schemes
• Maintain regular contact with media representatives and stakeholders to promote good public relations for ACA. In addition,
promptly respond to requests for information from the media, other stakeholders and the general public
• Gather information, write articles and edit newsletters, reports, journals and other publicity materials, including posters, factsheets,
speeches, brochures, internet web pages and other publications for internal and external audiences, including
employees, stakeholders and the general public.
• Coordinate the development, production and delivery of promotional campaigns and special publications, including season
brochures, flyers, posters, electronic promotions, calendars, and other publicity support materials in all types of media to
promote increased membership into pension schemes
• Organise conferences, workshops, special events and presentations for informational purposes. In addition, arrange public
appearances, lectures, contests, or exhibitions for ACA to inform the general public about the benefits of pension schemes
• Participate in baseline surveys and in-depth research on specific issues and trends impacting public interests and concerns in
order to develop comprehensive communication strategies based on analysis and interpretation of accurate data and
information
• Develop and implement effective resource mobilisation strategies, including collecting intelligence on new donor funding
opportunities from development partners and private foundations in order to determine feasibility of developing proposals
that supplement local budget allocations
• Develop and implement effective resource mobilisation strategies, including developing funding proposals to access grants
from development partners and private foundations in order to expand programme scope and support special outreach
activities aimed at promoting increased membership into pension schemes
• Document and provide reports on donor funded programmes to ensure compliance with prescribed requirements, respond to
donor queries and ensure that the donor is informed of modifications, problems and constraints affecting programme delivery
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders, government agencies
publicly listed companies and other players to ensure implementation of programmes that enhance the performance of capital
markets
Generic Tasks
• Provide technical leadership to multidisciplinary teams to develop, implement and evaluate strategic management plans and
budgets aimed at improving performance standards and organisational effectiveness
• Develop and implement strategies for creating a high performing organisational culture based on transparency, integrity,
accountability, performance measurement and results to ensure that programme activities are undertaken on sound
management principles and practices
• Initiate and participate in organisational performance reviews, business process improvements aimed at improving
organisational effectiveness
• Participate in the recruitment and selection of staff in order to ensure that the candidates selected have the required job
competencies and are provided with orientation and induction programme necessary for effective job performance
• Participate in the implementation of advocacy and public relations strategy aimed at generating goodwill and advancing the
mission of ACA
• Review incidents of violations against organisational policy and regulations; handle disputes and take appropriate action in
line
• Assess staff performance, identify training needs, as well as design and implement training programmes to equip staff with
appropriate job competencies in order to improve service delivery
• Participate in education and training programmes designed to update stakeholders on ACA requirements as well as creating
awareness and sensitising the general public on the benefits of pension schemes
• Represent ACA at local and international meetings, conferences other forums to promote and articulate issues related to the
development of pension industry
• Cultivate a network of strong and lasting partnerships with stakeholders in the pension industry and relevant Government
agencies to ensure continuing support to ACA’s mission and strategic objectives
• Prepare concept papers, board papers, periodic progress reports and annual reports showing organisational achievements
against planned targets as well as providing justification for performance variances and areas of improvement
Minimum Qualifications
• Masters degree in Commercial Law (LLM) Business Administration (MBA), Economics, Public Policy/ Communicatons, Media
Relations or a related field plus. In addition, must posses an LLB degree
• Professional qualifications such as CPS or equivalent and post-graduate Diploma in Law. Must be an Advocate of the High Court of Kenya
• Minimum six (6) years experience in providing legal and company secretarial services
• Good knowledge and experience of corporate/ public affairs matters
Key Competencies
• Comprehensive understanding of commercial and intellectual property law including legal and regulatory framework
governing trade and anti-counterfeiting
• Strong communication skills and ability to develop proposals, concept papers, position papers as well as write reports and
prepare relevant publications
• Flexibility and responsiveness in providing high quality customer service
• Proficiency in computer applications including word processing, spreadsheets, data base, presentation, email, internet etc
• Ability to deliver ACA’s articulated vision for change, create a sense of urgency around change and motivates staff to join
change efforts
• Ability to maintain professional status and keep abreast of evolving legal trends through continuing legal education.

CHIEF PROCUREMENT OFFICER – GRADE ACA 7 (1POST) REF: ACA/CPO
This is a management role reporting to the Deputy Director Finance & Administration, responsible for management, purchase and
distribution of stores, and disposal of unserviceable and/or other stores.
Overall Purpose
Responsible to the Deputy Director Administration & Finance for developing and coordinating the preparation of strategic
procurement plans and tender specifications for purchasing capital equipment, goods and services as provided in the annual budget.
Core Duties and Responsibilities
• Coordinate the development and implementation of procurement plans and budgets, as well as administrative and logistics
services outlining key activities to be undertaken, resource requirements, performance measures and indicators as well as
expected outcomes
• Develop and implement a computerised management information system for monitoring, tracking and controlling operating
costs as well as maintaining up-to-date inventory of goods and services
• Assess potential organisational risks against the organisation including staff, tools, equipment, machinery and motor-vehicles
and conduct negotiations to secure insurance policy cover in line with the prescribed regulations
• Review purchase requisitions against stock records and coordinate the development of detailed tender specifications and
performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to both
government and donor procedures and regulations
• Confer with vendors and suppliers to obtain product or service information such as price, availability and delivery schedule.
Also estimates value of goods and services by soliciting for multiple quotations from reliable and competitive suppliers in line
with prescribed regulations
• Coordinate and participate in procurement negotiations with suppliers and vendors to consider tender applications against
approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy
of operations
• Prepare purchase orders, obtain authorised signatures and forward procurement documents to the Finance Department for
cheque processing. Also monitor and evaluate the delivery and quality of approved supplies
• Receive goods and supplies and verify information on delivery notes and supply requisitions in order to establish the
accuracy of orders. In addition, issues goods and supplies against approved requisition orders.
• Coordinate cost-effective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with
government and donor supplies policies and procedures
Generic Tasks
• Participate in multidisciplinary teams to develop and implement strategic plans, aimed at improving organisational
effectiveness
• Participate in organisational performance reviews, and business process improvement programmes, as well as undertake
special investigations aimed at improving organisational effectiveness
• Participate in the implementation of advocacy and public relations strategy aimed at generating goodwill and advancing the
mission of ACA
• Participate in the recruitment and selection of support staff and to provide orientation and induction programme necessary for
effective job performance
• Participate in the assessment of staff performance in order to ensure that individual and team receive frequent performance
feedback
• Review and document incidents of violations against organisational policy and regulations as well as handle staff disputes
and recommend appropriate action
• Conduct training needs assessment, develop and implement on-the-job training programmes aimed at equipping staff with
the necessary knowledge and skills to undertake cost-effective procurement and supplies activities
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders and government agencies
• Represent the Authority at local, regional and international conferences, workshops and other forums to promote programme
activities
• Prepare progress and annual reports showing achievement of the procurement and logistics function and providing
justification for performance variances
Minimum qualifications
• Bachelor’s degree in business, commerce, economics or equivalent with additional qualifications in Purchasing and Supplies
Management
• Professional qualifications such as CPA, CPS, IPS or equivalent qualifications and membership to the Chartered Institute of
Procurement and Supplies
• Minimum six (6) years relevant experience in purchasing, logistics and gained from a reputable organisation
Key Competencies
• Considerable knowledge of procurement and logistics including office administration and security
• Strong communication skills and ability to develop proposals, concept papers, position papers as well as write reports and
prepare relevant publications
• Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software
packages
• Ability to analyse and process purchasing requisitions and vouchers and make purchasing decisions and maintain complex
inventory records
• Ability to listen and ascertain the needs of customers, ability and to respond to customers tactfully and courteously
• Ability to interpret and apply government procurement policies and procedures and directives issued to public sector
organisations.
• Ability to maintain professional status and keep abreast of evolving trends in procurement through continuing professional
education programmes
CHIEF INFORMATION &COMMUNICATION TECHNOLOGY OFFICER – GRADE ACA 7 (1POST) REF: ACA/CICT
This is a senior management role reporting to the Deputy Director Finance and Administration and will be responsible for
spearheading, formulation and implementation ICT policies and regulations.
Overall Purpose
Responsible to the Deputy Director Administration & Finance for developing, coordinating and implementing strategic plans and
design specifications aimed at the computerisation and networking of all functions, activities and processes in order to enhance
organisational effectiveness. Specific duties include developing or modifying software programmes to support organisational needs,
designing and installing interactive web sites that include database connectivity, multimedia and searchable content, troubleshoot basic
problems, including care and maintenance of information technology systems, coordinating the repair and maintenance of hardware
systems as well as monitoring computer security measures. Other duties include providing technical support services to computer
users as well as training computer users to acquire skills needed to implement computer-based information systems.
Core Duties and Responsibilities
• Provide professional leadership and technical guidance to drive the implementation of information and communication
technology policies and plans in all functions, activities and business processes
• Analyse user requirements, procedures and problems in order to prepare plans and specifications to computerise and network
research operations as well as improving the capability of existing computer systems.
• Evaluate user requests for new, modified or updated software application programmes to determine feasibility and
compatibility with current system
• Review, test and evaluate both hardware systems and software programmes to determine their efficiency reliability and
compatibility and recommending data communication systems
• Coordinate the implementation of computer security measures and guidelines to safeguard information and databases against
accidental or unauthorised access, modification, destruction and virus attacks
• Coordinate the security for new software, considering issues such as employee data access needs and risk of data loss or
disclosure.
• Test and evaluate the integrity of existing and new computer security measures as well as reviewing violations of computer
security procedures
• Investigate and resolve computer hardware and software problems reported by users to determine whether problem is caused
by hardware such as modem, printer, cables, telephone line or software problem such as virus attacks
• Coordinate and strictly enforce the implementation of anti-virus and file backup procedures to protect against loss of valuable
data and information caused by hardware problems, virus attacks or destruction of computer files.
• Monitor, diagnose and troubleshoot the computer network backbone which includes network switching systems and servers,
organisational data and information, telephone communication systems and intelligent terminal equipment
• Prepare funding proposals and budgets for technology improvements. Also confers with vendors, outside organizations, and
enterprise level staff to integrate complex and heterogeneous technology environments to support the achievement of
organisational goals
• Analyse and implement appropriate solutions to operational problems. In addition, identify existing and emerging
technologies and evaluate its utilisation and applicability
Generic Tasks
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans, in order to improve
performance standards and organisational effectiveness
• Participate in organisational performance reviews, and business process improvement programmes, as well as undertake
special investigations aimed at improving organisational effectiveness
• Participate in the assessment of staff performance in order to ensure that individual and team performance is continuously
monitored and measured against realistic but challenging targets.
• Conduct training needs analysis to develop and implement on-the-job training programmes aimed at equipping staff and
users with effective computer application skills to navigate and undertake routine backup of files, including care and
maintenance of computer systems
• Develop strategies for strengthening collaborative partnerships and computer security infrastructure and government
agencies to ensure implementation of programmes that enhance organisational effectiveness
• Represent the Agency at local, regional and international meetings, conferences and workshops and other forums to promote
programme activities and articulate issues related to the provision of required computerisation of various business processes
to enhance organisational efficiency and effectiveness
• Prepare concept papers, periodic progress reports and annual reports showing achievements of the information,
communications and technology function against planned targets and providing justification for performance variances
• Develop funding proposals to access grant funding opportunities from governmental agencies, development partners and
private foundations in order to implement programmes that will supplement budget allocations
Minimum Qualifications
• MSc in Computer Science or equivalent qualifications.
• Membership to relevant professional body
• Minimum four (4) years experience in development and installation and customisation of computer hardware and software
systems
Key Competencies
• Effective leadership, communication and interpersonal skills
• Ability to develop, implement and deliver effective training programmes.
• Ability to identify user needs, information data sources and types including application requirements
• Knowledge of Relational Database Management Systems and ERP software
• Ability to create and link databases to websites and to protect the integrity of data and information
• Knowledge of computer programming, database and decision support systems
• Knowledge of data and computer security systems
• Knowledge of ethical, social and legal issues related to information systems
• Considerable experience with setting up information systems and networked applications and office automation systems
• Ability to resolve basic hardware/software installation and make minor adjustments to equipment and retrieve information
from data bases.
• Demonstrated ability to keep abreast of ICT developments using through continuous professional development

EXECUTIVE ASSISTANT – GRADE ACA 7 (1POST) REF: ACA/EA
This is a senior support role in the office of the Executive Director and will be responsible for the management of correspondence, office
management and responding to routine requests for information as well as providing administrative support through coordination of
internal and external meetings, travel planning as well as supervision of other administrative assistants.
Overall Purpose
Responsible to the Executive Director for providing effective confidential, administrative, public relations, secretarial and support
services. Specific duties include collecting and analysing data and information, preparing correspondence, providing information to
staff and other stakeholders, scheduling appointments, typing, filing and retrieving documents to ensure efficient and effective
progress in all commitments. Other duties include planning, prioritising and organising meetings and conferences, writing minutes,
conducting surveys, monitoring the progress of various assignments, preparing reports of findings and ensuring that the Executive
Director is kept fully informed on all matters requiring immediate attention
Core Duties and Responsibilities
• Coordinate activities in the Executive Director office by providing secretarial support services, technical assistance,
prioritising, assigning, monitoring and evaluating work progress and outcomes to ensure timely service delivery and ensuring
no issues are left pending
• Maintain efficient and effective communication channels between the Office of the Executive Director; the Board Chairman;
Board members; other departments and external stakeholders to ensure professional interface and superior customer service
• Draft routine correspondence and reports; proofread a wide variety of general and financial reports, letters, memos,
specifications, and statistical charts, independently compose correspondence on routine administrative matters
• Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines
and forwards priority matters to the Executive Director or appropriate officers accordingly. In addition, oversee the prompt
collection and delivery of incoming and outgoing mail to correct addresses
• Handle enquiries and complaints, brief the Executive Director of sticky and unresolved issues requiring prompt decisionmaking
to ensure customer satisfaction
• Maintain the Executive Director’s calendar and schedule of appointments, screen requests for meetings, synchronise office and
personal diaries to ensure that appointments do not overlap. Also organise the filing and retrieval of files and documents in
order to ensure that they are secure and accessible
• Conduct research and surveys on special issues in order to collect, compile, analyse and assimilate data and information,
prepare report of findings and make recommendations as directed by the Executive Director
• Review critical information that may impact ACA’s decision-making processes and ensure a full report is made to the
Executive Director and appropriate management staff in a timely manner
• Study reports, attend meetings and conferences, analyse comparative data and information, document deliberations of
proceedings and bring to the attention of the Executive Director critical and significant issues, items, changes, errors or
omissions that require action
• Coordinate the preparation of both local and international itineraries for the Executive Director, Directors and other staff;
confirm travel bookings, freight and hotel reservations
• Maintain inventory of office equipment and supplies, monitor utilisation of consumables and requisition for additional
supplies. In addition, prepare cost estimates for budget recommendations, submit justifications for budget items, monitor and
control office expenditure
Generic Tasks
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans, in order to improve
performance standards and organisational effectiveness
• Participate in the assessment of staff performance in order to ensure that individual and team performance is continuously
monitored and measured against realistic but challenging targets
• Participate in the assessment of training needs as well as development and implementation of on-the-job training programmes
aimed at equipping staff with relevant skills and competencies
• Participate in education and training programmes designed to update stakeholders on ACA requirements as well as creating
awareness and sensitising the general public on the benefits of pension schemes
• Participate in organisational performance reviews and business process improvement programmes as well as undertake
special investigations aimed at improving organisational effectiveness
• Develop and strengthen collaborative partnerships and networks with relevant key stakeholders, government agencies and
the general public in order to ensure continuing support to ACA’s mission and strategic objectives
• Represent ACA at local, regional and international meetings, conferences and workshops and other forums to promote ACA
activities and articulate issues related to ACA’s mandate.
• Prepare periodic progress reports and annual reports showing specific achievements against planned targets as well as
providing justification for performance variances
Minimum Qualifications
• Bachelors degree in social sciences, Business Administration, Secretarial Studies or equivalent qualification from a recognised
institution of higher learning
• Computer Driving Licence or equivalent backed by high level proficiency in computer keyboard operations and transcription
skills (minimum 50 wpm typing skills)
• Minimum four (4) years relevant experience preferably gained in providing support to top executive and senior management
Key Competencies
• Considerable knowledge of office procedures and secretarial practices, including organization, planning, records
management, and general administrative skills
• Considerable tact and poise including excellent communication and interpersonal skills and the ability to establish and
maintain good working relationships with people from diverse backgrounds
• Ability to maintain excellent public relations through courteous responses to inquiries and provide information within scope
of responsibility
• High level proficiency in information technology including ability to operate and troubleshoot peripheral office hardware
equipment
• Strong analytical and problem-solving skills with keen attention to detail, along with an ability to conduct research and
surveys, collect, analyse and evaluate and interpret different types of data and information including strong report writing,
proofreading and editing skills
• Effective time management skills and the ability to prioritise workloads and work within tight deadlines
• Ability to maintain confidentiality of privileged information and to ensure absolute discretion and sensitivity to confidential
matters
• Ability to produce consistently high quality work in an intensely pressurised office environment
• Ability to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing
priorities for top executives and senior management staff
If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 24th
June 2011 to the Agency at the following email address: ACArecruit@aca.or.ke Please attach your

KEMRI-WELCOME TRUST RESEARCH PROGRAMME::KENYAN NGO JOBS::RESEARCH OFFICER



KEMRI-WELCOME TRUST RESEARCH PROGRAMME
Please note that the listed positions WILL BE CLOSED on the closing date. This means the applications must be submitted BEFORE the
closing date.
HEALTH AND SAFETY OFFICER
Reference Number: HSO5-11
Category: Other
Salary: Dependent on qualification and experience
Location: Kilifi
Country: Kenya
Summary:
The main job purpose is to ensure the Programme's compliance with legal and other regulatory requirements regarding Health and
Safety in the entire Programme premises.
REPORTING LINES:
The post holder reports to the Chief Operating Officer
JOB DIMENSIONS:
The Health & Safety Officer will work closely with Senior Managers, and establish close working relationships with all members of
staff across the entire Programme, including those working in its satellite research sites.
KEY RESPONSIBILITIES:
• Coordinating the implementation of the Health and Safety programmes which are consistent with the Programme’s Health &
Safety Policy.
• Implementing effective safe work control procedures and systems in the workplace in order to comply with legal and other
regulatory guidelines, which will be applied consistently by all employees throughout the Programme’s facilities.
• Carrying out regular workplace health and safety inspections and audits to ensure that Health & Safety policies are being
effectively implemented and followed; maintaining records of the inspection and audit findings and liaising with Senior
Managers in coordinating implementation of the recommendations.
• Keeping up to date with new legislation and maintaining a working knowledge of Occupational Safety and Health (OSH) and
Environmental legislation and developments in biomedical and healthcare industry and liaising with regulatory agencies (e.g.,
Directorate of Occupational Safety and Health Services (DOSHS), National Environment Management Authority (NEMA), etc.
to ensure compliance.
• Liaising with relevant government regulatory authorities and approved Health & Safety Advisers and service providers on
health and safety matters, including statutory OSH trainings (fire safety, first aid etc) and audits.
• Maintaining system for recording, reporting and investigating workplace injuries, accidents/incidents and dangerous
occurrences involving staff and company equipment, providing monthly statistical summaries to Management and drawing
attention to significant trends and occurrences.
• Liaising with the Human Resource Department and Senior Management to identify, coordinate, and conduct Health and
Safety trainings and induction for all employees, students and visitors.
• Liaising with Human Resource Department and the Occupational Health Service Nurse to establish an Occupational Health
Service database, including management of records of staff vaccinations, occupational injuries and illnesses, and statutory
medical examinations.
• Coordinating investigations on workplace health and safety concerns, accidents/incidents, dangerous occurrences, injuries and
ill health as outlined in the OSH Act 2007 and other relevant legislation and guidelines.
• Coordinating the Health and Safety Committee meetings and take minutes of discussions.
• Coordinating Waste Management Program for Programme.
SKILLS AND COMPETENCE:
• A Bachelor of Science degree in a relevant field (Biomedical, Environmental Sciences, Health & Safety related, Engineering or
equivalent).
• Postgraduate training in Occupational Safety and Health will be an added advantage.
• In depth knowledge of the Occupational Safety and Health Act (OSHA) 2007 and other related regulatory legislation and
requirements.
• At least two (2) years working experience in implementing Health & Safety management systems in a medium to large
institution/company, experience in a research environment or healthcare institution will be an added advantage.
• Excellent computing skills including Microsoft Office (Microsoft Word, Excel and PowerPoint).
• Work planning skills
• A good team player with excellent interpersonal skills, and ability to work effectively within multidisciplinary and multicultural
teams.
• Good communication (including both oral and written) skills.
• Effective multi-tasking skills, with ability to coordinate, prioritize, organize and work independently under minimal
supervision
To apply, please copy the link below as your web address:
https://careers.kemri-wellcome.org/vacancy/health-and-safety-officer
Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 14th
June 2011. Only shortlisted candidates will be contacted.

DATA MANAGER
Reference Number: DM-06-2011
Category: Statistics and Data Management
Salary: Kshs. 77, 170 - Kshs. 98, 182
Grade: 4.8 - 4.15

CAPITAL MARKETS AFRICA-JOBS IN KENYA

GENERAL ELECTRIC
STRATEGIC MARKETING LEADER – CAPITAL MARKETS, AFRICA - GG&O JOB
Date: Jun 1, 2011
Location: Other Kenya KE, Kenya
Job Number: 1390171
Business: GE Corporate
Business Segment: Corporate Finance & Operating Components
Posted Position Title: Strategic Marketing Leader – Capital Markets, Africa - GG&O
Career Level: Experienced
Function: Capital Markets
Function Segment: Securitization
Location: Kenya
City: Other Kenya KE
Relocation Assistance: No
Role Summary/Purpose:
This position will report to Farid Fezoua, Capital Markets Leader for Africa/Middle East, and provide Capital Markets strategic
marketing across the regions. Responsibilities will include the leadership of strategic initiatives that cut across businesses, the
compilation of intelligence from various sources and the analysis of key competitors’ financing activities. The position will report dotline
into the Global Strategic Marketing Leader likely to be based in the UK.

Essential Responsibilities
• Strategic projects and initiatives
• Capital Markets Growth Playbook process
• Competitive analysis, relating to financing
• Own process and scorecards for the region’s ECAs and top commercial bank relationship in Cap Markets
• Compilation and analysis of macro-economic data
• Drive process for maintenance of ECA dashboards and pricing trends