Kenya Trade Network Agency - KENTRADE
The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance
of the Ministry of Finance which was established under an Executive Order and
gazetted as Legal Notice No 6 of 2011 on 28th January 2011.
Kentrade’s mandate is the implementation of the National
Electronic Single Window System and Trade Facilitation.
KENTRADE wishes to engage suitably qualified candidates who meet the specified
job requirements as well as the requirements of Chapter 6 of the Kenya
Constitution in the following key positions:
Secretary (3 posts)
Job Grade: KTNA 8
Reporting to: Head of Department as assigned
Purpose of the Job: to provide secretarial, clerical and administrative support to
the respective departments/offices to ensure that services are provided in an
effective and efficient manner.
Duties and Responsibilities
- Draft
general correspondence and reports and proof read a wide variety of
official documents.
- Respond
to telephone inquiries, route calls to appropriate officers and place
outgoing calls.
- Schedule
appointments, prepare itineraries and confirm travel arrangements.
- Maintenance,
storage and retrieval of files/documents for easy access and security.
- Maintain
effective communication channels between the Office and other offices
- Receive,
sort and route all incoming mail to the office and highlight important
details.
- Receive
and screen incoming calls, visitors and correspondence to the department.
- Maintain
the office calendar of events, schedule of appointments and plan for
meetings.
- Receiving
and directing Visitors to the Department.
- Taking
messages, handling inquiries and routing them to the relevant officer.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Qualifications
- Higher
Diploma in Secretarial Studies or its equivalent from KNEC or any
recognized institution.
- A
Certificate in computer applications and Microsoft office Skills
- Six
(6) years of relevant experience in a busy environment preferably in the
public Sector.
- Administrative
Writing Skills,
- Reporting
Skills
- Event
scheduling and Travel Logistics
Personal Attributes
- High
levels of Professionalism and Confidentiality,
- Good
Organization and planning skills
- Excellent
telephone and interpersonal skills