Position: Administration Manager
Location: Nairobi
Industry: Insurance
Our client, a leading Life Assurance group in the region with well-established operations in Kenya, Uganda and Tanzania seeks to recruit an Administration Manager.
The ideal candidate will provide effective, efficient timely, logistical and administrative support to facilitate smooth operations across the business and enhance high quality internal customer service.
Key Tasks and Responsibilities
Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and storage of records
Ensuring that the Dispatch Section delivers high standards of services in respect to timely collection and delivery of mail, courier services, postage and other mail handling services Coordinating company transport services by allocating duties to Company drivers/motor cyclist services and monitoring the usage of Company vehicles including their servicing, maintenance, parking, insurances, handling of damages and accidents
Ensuring that the contracted Taxi Service provider delivers quality services including use of good quality vehicles, timely and cost-effective service
Liaising with Finance department on maintaining valid insurance cover for all Company assets, employee personal accident and other Company liabilities
Lodging Company insurance claims, pursuing brokers and insurers about settlement
Ensuring efficient management of the Company’s telephone services through adequate supervision and training of switchboard operators on Company products and services as well as proper telephone handling techniques
Liaising with ICT to ensure round-the-clock availability of the PABX and following up with service providers to ensure restoration after breakdown
Coordinating the provision of high quality catering services through efficient supervision of catering staff, high standards of cleanliness in all kitchen areas, sourcing and storage of kitchen consumables
Liaising with the building’s property managers to ensure speedy repairs and maintenance of broken, damaged or malfunctioning installations, fixtures, equipment and other facilities provided by the landlord
Monitoring annual budgets for administration-related services and facilities including telephones, postage and utilities (furniture, bulk filers, and filing cabinets)
Skills and Qualifications
University Degree in any Social Science or equivalent qualification
A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
Have a demonstrable track record in leading teams to achieve superior performance
Have ability to engender strong working relationships with colleagues and stakeholders
Meticulous and with an eye for detail; able to work under pressure and good at multitasking
Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leave
To apply, send your CV and cover letter to jobs@flexi-personnel.com before 13th May, 2013.
Clearly indicate the position applied for and minimum salary expectation on the subject line.
Location: Nairobi
Industry: Insurance
Our client, a leading Life Assurance group in the region with well-established operations in Kenya, Uganda and Tanzania seeks to recruit an Administration Manager.
The ideal candidate will provide effective, efficient timely, logistical and administrative support to facilitate smooth operations across the business and enhance high quality internal customer service.
Key Tasks and Responsibilities
Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and storage of records
Ensuring that the Dispatch Section delivers high standards of services in respect to timely collection and delivery of mail, courier services, postage and other mail handling services Coordinating company transport services by allocating duties to Company drivers/motor cyclist services and monitoring the usage of Company vehicles including their servicing, maintenance, parking, insurances, handling of damages and accidents
Ensuring that the contracted Taxi Service provider delivers quality services including use of good quality vehicles, timely and cost-effective service
Liaising with Finance department on maintaining valid insurance cover for all Company assets, employee personal accident and other Company liabilities
Lodging Company insurance claims, pursuing brokers and insurers about settlement
Ensuring efficient management of the Company’s telephone services through adequate supervision and training of switchboard operators on Company products and services as well as proper telephone handling techniques
Liaising with ICT to ensure round-the-clock availability of the PABX and following up with service providers to ensure restoration after breakdown
Coordinating the provision of high quality catering services through efficient supervision of catering staff, high standards of cleanliness in all kitchen areas, sourcing and storage of kitchen consumables
Liaising with the building’s property managers to ensure speedy repairs and maintenance of broken, damaged or malfunctioning installations, fixtures, equipment and other facilities provided by the landlord
Monitoring annual budgets for administration-related services and facilities including telephones, postage and utilities (furniture, bulk filers, and filing cabinets)
Skills and Qualifications
University Degree in any Social Science or equivalent qualification
A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
Have a demonstrable track record in leading teams to achieve superior performance
Have ability to engender strong working relationships with colleagues and stakeholders
Meticulous and with an eye for detail; able to work under pressure and good at multitasking
Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leave
To apply, send your CV and cover letter to jobs@flexi-personnel.com before 13th May, 2013.
Clearly indicate the position applied for and minimum salary expectation on the subject line.