SENIOR STOCK AND LOGISTICS CLERK - SUPPORT SERVICES DIVISION Grade: GS 6
Position N°: NA
Reference: ADB/11/201
Publication date: 05/12/2011
Closing date: 06/01/2012
Objectives
This position provides effective and efficient administrative and logistics support for the functions
of CGSP.3 at the Bank’s Temporary Relocation Agency, Tunis.
Duties and Responsibilities
Under the general supervision of the Division Manager and the specific supervision of the Chief
Logistics Officer, the incumbent will:
• Manage the process for receiving all goods ordered by the Bank from suppliers outside
and within the TRA, Tunis and ensuring that the goods are received complete and on-time:
• Working closely and cooperatively with the procurement assistants and officers
responsible for procurement of goods, as well as the suppliers to ensure that the PO
delivery dates are realistic and that the PO is modified whenever there are any changes,
• Ensure that international suppliers complete and dispatch shipping documents to reach the
Bank on time,
• Process the necessary clearing documents and coordinate with the Protocol Section of the
Bank to obtain the duty-exemption (franchise) from the host government without undue
delay,
• Ensure that clearance from CERT/ANF are obtained on time for all communication
equipment as required,
• Liaise effectively with the clearing agent to ensure that goods are cleared from the ports
without undue demurrage and storage fees,
• Jointly carry out quality and quantity controls on all received goods and create the Goods
Receipt (GR) not later than 2 days after reception of goods.
• Work with the Bank’s organizational units, local goods suppliers and the service provider
responsible for warehousing operations to ensure that all goods are delivered to the
warehouse and kept in good order; as well as ensure that the items requested by Bank
organizational units are delivered without undue delay;
• Promptly launch insurance claims procedures, in consultation with the Chief logistics officer
and the Insurance officer, whenever an infraction (transit loss or theft or damage after the
goods have passed from the supplier to the AfDB) has occurred
• Facilitate payment for received goods with FFCO/FTRY and report payment status to both
the supplier and the organizational unit that ordered the items
• Manage the process for the export of the personal effects of departing staff of the Bank.
Create the necessary purchase requisition or service entry sheets and work with the
Procurements Division in the bid/selection processes for the freight handling company.
Follow-up to ensure that the transfers of the personal effects are handled efficiently and
that payment is made to the freight handling company as soon as items are sent by ship.
• Create monthly reports of movements and stock balances of fixed assets stored at the
Megrinne warehouse and distribute such reports promptly to the managers of the units
(ERCU, KVRC, CGSP.1 and CIMM)
• Manage the process for the prompt inventorying and evacuation of obsolete assets from
the Bank’s buildings to the Megrinne warehouse
This Position Does Not Attract International Terms and Conditions
(The incumbent of the position will be considered as local staff and will therefore not have
international status)
Selection Criteria
Including desirable skills, knowledge and experience
• At least a Bachelor Degree or its equivalent in Administration, Logistics, Supply Chain
management, Accounting or any related discipline.
• At least 4 years of relevant experience;
• Competence in the use of standard software applications (Word, Excel, Access and
PowerPoint);
• Ability to communicate and write effectively in French and/or English, with good working
knowledge of English
• Excellent Customer service record.
To apply, please click the link:
AFDB CAREERS
BOARD DOCUMENTS OFFICER - GENERAL SECRETARIAT, BOARD DOCUMENTS AND
DISTRIBUTION SECTION
Grade: PL-6
Position N°: NA
Reference: ADB/11/206
Publication date: 08/12/2011
Closing date: 18/01/2012
Objectives
The mandate of the General Secretariat is essentially to (i) provide secretariat services for the
Board of Governors, the Board of Directors and their subsidiary organs and manage relations
between these Boards and Senior Management; (ii) coordinate statutory relations between Senior
Management, the Boards and Member States; (iii) provide administrative services, protocol
services and support to Elected Officers; (iii) plan, organize and follow-up the events organized
by the Bank. Furthermore, SEGL is responsible for the documentation, the archives as well as the
Conference services and infrastructures. It also provides protocol services for the whole Institution.
Duties and Responsibilities
Under the supervision of the Division Manager, the main tasks of the incumbent will be to ensure
the logistical and physical aspects of Board documentation during meetings and conferences. The
incumbent will, among other things:
• Ensure the implementation of the Bank’s document Management policies and procedures;
• Contribute to the improvement of the modern integrated document management system
put in place by the Bank;
• Organize and closely follow up on activities relating to monitoring and distribution of the
working documents of the Boards of Directors’ and Board committees;
• Coordinate and supervise activities relating to the preparation and distribution of
documents to the Boards of Governors as well as their standing and ad hoc committees;
• Participate in the reflection group on revised practices and procedures, evaluate and
interpret the impact of changes and recommend follow up measures;
• Provide technical support and necessary advice to other members of the section;
• Assign duties to staff of the section and ensure the quality of their output;
• Supervise document indexation by the section to ensure quality assurance;
• Organize the identification of reference documents for each of the agenda items of Board
meetings and ensure the availability of the working documents for Board meetings;
• Provide information services on the Bank documents to internal and external users;
• Ensure the administrative management of the section;
• Evaluate the human resource and material needs for filing;
• Assist in closing the document cycle in the Hermes integrated system;
• Carry out any other assignment required by service exigency.
Selection Criteria
Including desirable skills, knowledge and experience
• At least a Master’s degree or its equivalent in Management, Communication, International
Relations, Documentation Science, or other related discipline;
• Preferably a minimum of four (4) years of relevant professional experience, two (2) of
which should be in the management of Board documents in international organizations and
document indexation;
• Good knowledge of policies, rules and working procedures of the Bank and the General
Secretariat;
• Excellent client services skills and ability to work in a team;
• Ability to work quickly and under pressure;
• Excellent written and verbal communication skills in English and /or French, with a working
knowledge of the other language;
• Demonstrated ability in communication, negotiation and interpersonal skills;
• Competence in the use of standard software used in the Bank (Word, Excel, Access,
PowerPoint) and DARMS.
To apply, please click the link below:
AFDB CAREERS
Position N°: NA
Reference: ADB/11/201
Publication date: 05/12/2011
Closing date: 06/01/2012
Objectives
This position provides effective and efficient administrative and logistics support for the functions
of CGSP.3 at the Bank’s Temporary Relocation Agency, Tunis.
Duties and Responsibilities
Under the general supervision of the Division Manager and the specific supervision of the Chief
Logistics Officer, the incumbent will:
• Manage the process for receiving all goods ordered by the Bank from suppliers outside
and within the TRA, Tunis and ensuring that the goods are received complete and on-time:
• Working closely and cooperatively with the procurement assistants and officers
responsible for procurement of goods, as well as the suppliers to ensure that the PO
delivery dates are realistic and that the PO is modified whenever there are any changes,
• Ensure that international suppliers complete and dispatch shipping documents to reach the
Bank on time,
• Process the necessary clearing documents and coordinate with the Protocol Section of the
Bank to obtain the duty-exemption (franchise) from the host government without undue
delay,
• Ensure that clearance from CERT/ANF are obtained on time for all communication
equipment as required,
• Liaise effectively with the clearing agent to ensure that goods are cleared from the ports
without undue demurrage and storage fees,
• Jointly carry out quality and quantity controls on all received goods and create the Goods
Receipt (GR) not later than 2 days after reception of goods.
• Work with the Bank’s organizational units, local goods suppliers and the service provider
responsible for warehousing operations to ensure that all goods are delivered to the
warehouse and kept in good order; as well as ensure that the items requested by Bank
organizational units are delivered without undue delay;
• Promptly launch insurance claims procedures, in consultation with the Chief logistics officer
and the Insurance officer, whenever an infraction (transit loss or theft or damage after the
goods have passed from the supplier to the AfDB) has occurred
• Facilitate payment for received goods with FFCO/FTRY and report payment status to both
the supplier and the organizational unit that ordered the items
• Manage the process for the export of the personal effects of departing staff of the Bank.
Create the necessary purchase requisition or service entry sheets and work with the
Procurements Division in the bid/selection processes for the freight handling company.
Follow-up to ensure that the transfers of the personal effects are handled efficiently and
that payment is made to the freight handling company as soon as items are sent by ship.
• Create monthly reports of movements and stock balances of fixed assets stored at the
Megrinne warehouse and distribute such reports promptly to the managers of the units
(ERCU, KVRC, CGSP.1 and CIMM)
• Manage the process for the prompt inventorying and evacuation of obsolete assets from
the Bank’s buildings to the Megrinne warehouse
This Position Does Not Attract International Terms and Conditions
(The incumbent of the position will be considered as local staff and will therefore not have
international status)
Selection Criteria
Including desirable skills, knowledge and experience
• At least a Bachelor Degree or its equivalent in Administration, Logistics, Supply Chain
management, Accounting or any related discipline.
• At least 4 years of relevant experience;
• Competence in the use of standard software applications (Word, Excel, Access and
PowerPoint);
• Ability to communicate and write effectively in French and/or English, with good working
knowledge of English
• Excellent Customer service record.
To apply, please click the link:
AFDB CAREERS
BOARD DOCUMENTS OFFICER - GENERAL SECRETARIAT, BOARD DOCUMENTS AND
DISTRIBUTION SECTION
Grade: PL-6
Position N°: NA
Reference: ADB/11/206
Publication date: 08/12/2011
Closing date: 18/01/2012
Objectives
The mandate of the General Secretariat is essentially to (i) provide secretariat services for the
Board of Governors, the Board of Directors and their subsidiary organs and manage relations
between these Boards and Senior Management; (ii) coordinate statutory relations between Senior
Management, the Boards and Member States; (iii) provide administrative services, protocol
services and support to Elected Officers; (iii) plan, organize and follow-up the events organized
by the Bank. Furthermore, SEGL is responsible for the documentation, the archives as well as the
Conference services and infrastructures. It also provides protocol services for the whole Institution.
Duties and Responsibilities
Under the supervision of the Division Manager, the main tasks of the incumbent will be to ensure
the logistical and physical aspects of Board documentation during meetings and conferences. The
incumbent will, among other things:
• Ensure the implementation of the Bank’s document Management policies and procedures;
• Contribute to the improvement of the modern integrated document management system
put in place by the Bank;
• Organize and closely follow up on activities relating to monitoring and distribution of the
working documents of the Boards of Directors’ and Board committees;
• Coordinate and supervise activities relating to the preparation and distribution of
documents to the Boards of Governors as well as their standing and ad hoc committees;
• Participate in the reflection group on revised practices and procedures, evaluate and
interpret the impact of changes and recommend follow up measures;
• Provide technical support and necessary advice to other members of the section;
• Assign duties to staff of the section and ensure the quality of their output;
• Supervise document indexation by the section to ensure quality assurance;
• Organize the identification of reference documents for each of the agenda items of Board
meetings and ensure the availability of the working documents for Board meetings;
• Provide information services on the Bank documents to internal and external users;
• Ensure the administrative management of the section;
• Evaluate the human resource and material needs for filing;
• Assist in closing the document cycle in the Hermes integrated system;
• Carry out any other assignment required by service exigency.
Selection Criteria
Including desirable skills, knowledge and experience
• At least a Master’s degree or its equivalent in Management, Communication, International
Relations, Documentation Science, or other related discipline;
• Preferably a minimum of four (4) years of relevant professional experience, two (2) of
which should be in the management of Board documents in international organizations and
document indexation;
• Good knowledge of policies, rules and working procedures of the Bank and the General
Secretariat;
• Excellent client services skills and ability to work in a team;
• Ability to work quickly and under pressure;
• Excellent written and verbal communication skills in English and /or French, with a working
knowledge of the other language;
• Demonstrated ability in communication, negotiation and interpersonal skills;
• Competence in the use of standard software used in the Bank (Word, Excel, Access,
PowerPoint) and DARMS.
To apply, please click the link below:
AFDB CAREERS