Career Opportunity
IntraHealth International believes in a world where all people have an equal opportunity for
health and well being. We have served the public health needs of developing countries for
almost 30 years. We have worked in more than 50 countries, with the support of the US
government, foundations, corporations and individuals. IntraHealth International supports
health workers to succeed, improve policies and systems for a strong workforce, and extend
health services to meet communities’ needs.
The primary functions will be processing of payments, updating of general ledger and raising of
Adjusting journals. This entails ensuring completeness, accuracy and timeliness of payments
and general ledger updates.
Specific responsibilities
• Processes payments for travel advances and suppliers’ invoices in a timely manner
confirming adequacy of supporting documents.
• Maintain a monitoring tool for payment cycle so as to establish any existing gaps at a
given time that will serve as a guide in addressing any shortcomings that affects the
overall effectiveness of payment process.
• Prepare payment vouchers in support of payments for both Activity & Travel Advances
and suppliers invoices confirming such payments are: in accordance with the laid down
procedures and policies, accurate, complete ,adequately supported by all underlying
appropriate documents, correctly coded to appropriate expenses and tracking code
and project code.
• Maintain and monitor MPESA Corporate Holding Account to ensure availability of
adequate funds to meet projected payments. Process MPESA payments which include
receiving and validating the MPESA data base from the field together with the
allowances payment schedules and confirm transmission and receipt of funds
• Ensure each month’s transactions in relation to travel and Activity advances and
respective accountabilities/liquidations are posted to the QuickBooks accounting
system, by the last day of each month
• Provides support in review of liquidations for Travel advances
• Raises Journal Vouchers/adjusting journals for necessary review and approvals
• Provides support in compiling and submission of the monthly financial reports package
for the respective projects
• Address monthly financial reports review comments raised by the Project Accountant
in relation to Travel and Activity advances & respective liquidations.
• Provides support to the Finance & Grants Manager on Grant management.
• Jointly with the Project Accountant participates on own annual performance appraisal,
identifies own learning needs and personal career growth.
• Performs other duties assigned.
EDUCATION/EXPERIENCE REQUIREMENTS
• Diploma in Accounting, Finance or equivalent qualification
• Minimum professional qualification of CPA 1
• Must be proficient in QuickBooks
• At least 2 years working experience in busy accounting department with a bias in
payment functions.
• Knowledge and experience of international donor requirements
• Experience in USAID rules & regulations
• Demonstrate high level of integrity
• A positive attitude to dealing with client with good interpersonal skills
• Ability to cope with conflicting demands and to prioritize tasks
If your background, experience and competencies match the above specifications please send
your detailed CV indicating daytime telephone numbers, address and the names of three
referees to the address below not later than May 18, 2012, quoting the position reference:
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org
Only short listed Candidates will be contacted
IntraHealth International believes in a world where all people have an equal opportunity for
health and well being. We have served the public health needs of developing countries for
almost 30 years. We have worked in more than 50 countries, with the support of the US
government, foundations, corporations and individuals. IntraHealth International supports
health workers to succeed, improve policies and systems for a strong workforce, and extend
health services to meet communities’ needs.
FINANCE ASSISTANT – FA/05/2012
The successful candidate will provide support to Finance section of IntraHealth Kenya office.The primary functions will be processing of payments, updating of general ledger and raising of
Adjusting journals. This entails ensuring completeness, accuracy and timeliness of payments
and general ledger updates.
Specific responsibilities
• Processes payments for travel advances and suppliers’ invoices in a timely manner
confirming adequacy of supporting documents.
• Maintain a monitoring tool for payment cycle so as to establish any existing gaps at a
given time that will serve as a guide in addressing any shortcomings that affects the
overall effectiveness of payment process.
• Prepare payment vouchers in support of payments for both Activity & Travel Advances
and suppliers invoices confirming such payments are: in accordance with the laid down
procedures and policies, accurate, complete ,adequately supported by all underlying
appropriate documents, correctly coded to appropriate expenses and tracking code
and project code.
• Maintain and monitor MPESA Corporate Holding Account to ensure availability of
adequate funds to meet projected payments. Process MPESA payments which include
receiving and validating the MPESA data base from the field together with the
allowances payment schedules and confirm transmission and receipt of funds
• Ensure each month’s transactions in relation to travel and Activity advances and
respective accountabilities/liquidations are posted to the QuickBooks accounting
system, by the last day of each month
• Provides support in review of liquidations for Travel advances
• Raises Journal Vouchers/adjusting journals for necessary review and approvals
• Provides support in compiling and submission of the monthly financial reports package
for the respective projects
• Address monthly financial reports review comments raised by the Project Accountant
in relation to Travel and Activity advances & respective liquidations.
• Provides support to the Finance & Grants Manager on Grant management.
• Jointly with the Project Accountant participates on own annual performance appraisal,
identifies own learning needs and personal career growth.
• Performs other duties assigned.
EDUCATION/EXPERIENCE REQUIREMENTS
• Diploma in Accounting, Finance or equivalent qualification
• Minimum professional qualification of CPA 1
• Must be proficient in QuickBooks
• At least 2 years working experience in busy accounting department with a bias in
payment functions.
• Knowledge and experience of international donor requirements
• Experience in USAID rules & regulations
• Demonstrate high level of integrity
• A positive attitude to dealing with client with good interpersonal skills
• Ability to cope with conflicting demands and to prioritize tasks
If your background, experience and competencies match the above specifications please send
your detailed CV indicating daytime telephone numbers, address and the names of three
referees to the address below not later than May 18, 2012, quoting the position reference:
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org
Only short listed Candidates will be contacted