Position Code: SCI-FOP
Status: Re-Advertisement
Team / Programme: SMT
Location: Nairobi
Grade: Executive Grade
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: Save the Children is seeking an experienced and qualified Finance and Operations Director (FOD) for an anticipated USAID funded project for Orphans and Vulnerable children Programme in Nairobi and Coast Regions.
Role Purpose: Save the Children is seeking an experienced and qualified Finance and Operations Director (FOD) for an anticipated USAID funded project for Orphans and Vulnerable children Programme in Nairobi and Coast Regions.
The FOD will supervise all grant management and reporting on grant performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.
Scope of Role: The FOD will be responsible for ensuring the project’s implementation modalities are compliant with USAID regulations, while also meeting program needs and technical requirements of the RFA/P.
Scope of Role: The FOD will be responsible for ensuring the project’s implementation modalities are compliant with USAID regulations, while also meeting program needs and technical requirements of the RFA/P.
This will require the FOD to work in close cooperation with the technical positions and project team to operationalize the project activities particularly in the first year of the project.
Reports to: Chief of Party
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Chief of Party
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We work through partners in many other parts of the country.
We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.
Staff Directly Reporting to this Post: TBC
Staff Directly Reporting to this Post: TBC
Key Areas of Accountability:
- Support Save the Children staff in project office start-up activities, including supporting human resource colleagues with staff hiring and onboarding and establishment of office setup and operations
- Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and addressed; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets effectively
- Review and consolidation of monthly financial reports to ensure accuracy and to provide regular feedback to staff, also for distribution to senior management
- Prepare any budget revisions and projections and respond to any external questions from USAID and/or internal questions from within Save the Children’s management structure
- Confirm availability of funds for all requests for payment or charges to the project
- Prepare quarterly reports, projections, and any other required donor submissions
- Maintain asset inventories and controls over the life of the project (i.e. IT equipment, furnishings, etc.)
- Prepare a consolidated annual fiscal report, including a cumulative life of project report
- Prepare and revise finance and operation guidelines in order that they adhere to SC and USAID requirements; oversee implementation of changes/improvements in procedures
- Supervise administrative, human resources and finance/accounting staff
- Manage and evaluate staff as necessary to ensure program success and oversee staff capacity-building
- Contribute to the development of reports for the donor, the host country and/or Save the Children
- Ensure that high-quality project deliverables are submitted to USAID in timely manner
- Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
- Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations
- Support relevant colleagues with office management and security planning
- Perform other duties, as assigned by the Chief of Party.
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor’s degree in finance, or other relevant field required; professional qualification in Accounting desired
- A minimum of 10 years’ experience in the management of programs funded by the U.S. Government, including experience managing finances for USAID-funded projects, or other donors
- In-depth knowledge of USAID financial management rules and regulations
- Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects
- Demonstrated strong analytical and financial analysis skills
- Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations
- Proven ability to prepare budgets and donor financial reports
- Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues
- Excellent oral and written communication skills. Fluency in English required.
- Extensive experience working in Sub-Saharan Africa; work experience in Kenya highly desirable.
Qualified national applicants are strongly encouraged to apply
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 21st October 2014 COB.
Interested candidates are required to submit a CV and mandatory Cover letter to kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 21st October 2014 COB.
Only shortlisted candidates will be contacted.