Job title: Procurement Intern
Line Manager / Supervisor: Senior Procurement Officer
Duration of internship: 6 months
Direct reports: None
Department: Procurement, Corporate Services
Location: Nairobi Work summary
The job holder will provide support in the areas of procurement of goods, services and grant management.
S/he is expected to
perform their duties in a way which encapsulates integrity and probity
while ensuring that the quality of service delivery is consistent,
efficient and responsive.
S/he will come into
regular contact with a wide range of staff/suppliers and the ability to
communicate clearly and succinctly is therefore critical.
Roles and responsibilities
- Develop a programme which has clear objectives on what s/he would like to achieve at the end of the internship.
- Familiarisation with all projects within the agreed portfolio.
- Assist teams within the agreed portfolio including developing and maintaining prioritised Procurement Plans.
- Ensure that the procurement log is kept up to date.
- Participate in and learn from, the process of setting up framework arrangements for TMEA.
- Familiarisation with procurement input at all stages of project cycle management.
- Draft advertisements and when approved, coordinate placements in agreed media.
- Prepare draft contracts/grants for signature, ensuring that supporting documentation, waivers where necessary, etc are approved at the appropriate level.
- Monitor issuance of contracts and receipt of signed versions from consultants.
- Ensure relevant supporting documentation relating to contracts is readily available on the J Drive and can be retrieved easily (including by anyone outside the procurement team).
- Ensure signed (hard copy) contracts and amendments are properly filed.
- Assist teams in monitoring performance by consultants/companies, reviewing receipt of reports and assisting teams in quality control.
- Monitor invoices to ensure they comply with the contracts, have appropriate TMEA approval for payment and ensure payments are made within deadlines.
- Ensure that any assets/capital items purchased are recorded on the appropriate register.
- Use TMEA’S monitoring, evaluation and learning systems and processes.
- Any other duties delegated by the Senior Procurement Manager.
Reports to: Procurement Officer (2)
Academic and professional qualifications
- An undergraduate degree in procurement or related field or evidence of ongoing undergraduate studies in procurement or a procurement related field. Work experience
- N/A Additional skills
- A person of integrity.
- A self motivated individual who demonstrates clear drive to learn.
- A good team player.
- A fast learner who is results-focused.
- A self motivated individual with the ability to work effectively.
- Good oral and written communication skills with ability to communicate in a clear and succinct manner.
- Proficiency in MS Office applications.
Emails should be sent to recruitment@trademarkea.com