Job Title:Project Assistant
Department: Projects
Reporting to: Projects Manager
Location:Head Office
General Purpose
To plan, execute, and finalize projects according to strict deadlines and within budget, to acquire resources and coordinate the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan and to and oversee quality control throughout its life cycle.
Main Duties and Responsibilities
Department: Projects
Reporting to: Projects Manager
Location:Head Office
General Purpose
To plan, execute, and finalize projects according to strict deadlines and within budget, to acquire resources and coordinate the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan and to and oversee quality control throughout its life cycle.
Main Duties and Responsibilities
- Supports project implementation from beginning to end;
- Achieves objectives in stipulated time and budget
- Prepares and submits progress reports on timely basis
- Liaises with project stakeholders on an ongoing basis;
- Develops and implements project communication
- Briefs the projects manager frequently;
- Develops and delivers interpreted terms of reference, inception report, progress reports, proposals, requirements documentation and presentations to higher management for scrutinizing;
- Suggests new policies and modifications in order to reform the nature of work;
- Sees to it, that the task is performed efficiently and effectively;
- Defines project scope, goals and deliverables that support business goals;
- Effectively communicates project expectations to team members and stakeholders in a timely and clear manner;
- Where required, negotiates with other department managers for the acquisition of required personnel from within the company;
- Determines and assesses need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle;
- Sets and continually manages project expectations with team members and other Stakeholders;
- Identifies and resolves issues and conflicts within the project team;
- Plans and schedule project timelines and milestones using appropriate tools;
- Tracks project milestones and deliverables;
- Determines the frequency and content of status reports from the project team, analyzes results, and troubleshoots problem areas;
- Proactively manages changes in project scope, identify potential crises, and devises contingency plans;
- Defines project success criteria and disseminate them to involved parties throughout project life cycle;
- Coaches, mentors, motivates and supervises project team members and contractors and influences them to take positive action and accountability for their assigned work;
- Builds, develops, and grows any business relationships vital to the success of the project.
- Conducts project post mortems and creates a recommendations report in order to identify
- Updates relevant sections of the website regulary;
- Develops best practices and tools for project execution and management.
- Proven experience in strategic planning;
- Knowledge of project management techniques and tools;
- Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities;
- Computer literacy with project management software to establish an effective management;
- Direct work experience in project management
- Flexible during times of change;
- Strong written and oral communication skills;
- Strong interpersonal skills and customer service skills is an asset;
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial;
- Reacts to project adjustments and alterations promptly and efficiently.
- A degree in business administration/project management or other business related studies;
- Must have worked as a project coordinator or assistant in a busy consulting firm;
- Excellent computer skills