UN WORLD FOOD PROGRAMME – SOMALIA
NATIONAL ADMINISTRATION OFFICER
Vacancy Announcement No: VA-023/2011
Post Title: National Administration Officer
Post Grade: National Officer (NOB)
Duty Station: Nairobi
Date of issue: 06.10.2011
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school
feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation
projects.
This position is only open to qualified Kenyan nationals.
Female candidates are encouraged to apply.
Major Duties and Responsibilities:
Under the direct supervision of Finance and Admin Officer and overall supervision of the Deputy
Country Director and Country Director, the incumbent will be responsible for the following duties:
• Evaluate and monitor administrative services and recommend changes in policies, systems
and procedures to ensure services aligned with changing business needs and objectives;
• Ensure WFP’s administrative resources are fully and properly accounted for and that internal
control systems are adequate and functioning;
• Assess expenditure in administration (office premises for the Country Office and field offices,
assets, travel, etc.) for previous years; estimate new requirements and prepare budget plans
for Administrative Services for both Country Office and Area Office.
• Supervise the administration of common premises to ensure efficiency in cost-effectiveness
and timeliness of operations and services;
• Assist in the negotiation of contracts with vendors and service providers to ensure costeffective
services and of quality and timely service;
• Undertake the implementation of WFP official systems in the office pertaining to
Administration, protocol, entitlement and benefits upon Re-assignment.
• Brief international personnel on general administrative matters pertaining to residency;
• Supervise the recording (inventory), disposal and transfer of office assets for office; evaluate,
on a regular basis, the inventory status and transactions in the database; report anomalies and
discrepancies for timely action;
• Draft correspondence and internal procedural directives relating to administrative matters;
• Contribute to preparedness actions such as early warning, risk analysis and contingency
planning and make the necessary recommendations: Periodically monitor the management of
risk and report on any actions taken;
• Supervise staff and train personnel as required;
• Perform any other duties as may be required including some personnel and financial
management functions in small offices.
Minimum Qualifications:
Education:
University degree in business/public administration, engineering, or other fields related to office
management and administration.
Experience:
At least three years of postgraduate professional experience in administration and management.
Knowledge:
Training and/or experience utilizing computers, including word processing, spreadsheet and other
standard WFP software packages and systems. General knowledge of UN system policies, rules,
regulations and procedures governing administration.
Language:
Fluency in both oral and written communication in English
Desirable skills:
Hands on experience in UN or NGO administrative management environments; level C in a second
official WFP language.
Quoting standard WFP Somalia VA:
You need to apply on-line by completing the Personal History Form P11 available on the following
link www.unon.org/docs/P11.doc
Quote the Vacancy Announcement No. and the job title on the Personal History Form P11.
Applications not clearly showing the VA No indicated above will not be considered.
E-mail: Somalia.Hr@wfp.org
For external applicants inside Somalia only, sealed envelope addressed to The Human Resources
Officer, to be dropped at the reception of the nearest WFP office in Somalia.
For UN staff members the two latest appraisal forms MUST be attached.
Hand delivered applications are no longer accepted at the Nairobi office
Applications received later that the deadline will not be considered.
Only short listed candidates will be contacted
NATIONAL ADMINISTRATION OFFICER
Vacancy Announcement No: VA-023/2011
Post Title: National Administration Officer
Post Grade: National Officer (NOB)
Duty Station: Nairobi
Date of issue: 06.10.2011
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school
feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation
projects.
This position is only open to qualified Kenyan nationals.
Female candidates are encouraged to apply.
Major Duties and Responsibilities:
Under the direct supervision of Finance and Admin Officer and overall supervision of the Deputy
Country Director and Country Director, the incumbent will be responsible for the following duties:
• Evaluate and monitor administrative services and recommend changes in policies, systems
and procedures to ensure services aligned with changing business needs and objectives;
• Ensure WFP’s administrative resources are fully and properly accounted for and that internal
control systems are adequate and functioning;
• Assess expenditure in administration (office premises for the Country Office and field offices,
assets, travel, etc.) for previous years; estimate new requirements and prepare budget plans
for Administrative Services for both Country Office and Area Office.
• Supervise the administration of common premises to ensure efficiency in cost-effectiveness
and timeliness of operations and services;
• Assist in the negotiation of contracts with vendors and service providers to ensure costeffective
services and of quality and timely service;
• Undertake the implementation of WFP official systems in the office pertaining to
Administration, protocol, entitlement and benefits upon Re-assignment.
• Brief international personnel on general administrative matters pertaining to residency;
• Supervise the recording (inventory), disposal and transfer of office assets for office; evaluate,
on a regular basis, the inventory status and transactions in the database; report anomalies and
discrepancies for timely action;
• Draft correspondence and internal procedural directives relating to administrative matters;
• Contribute to preparedness actions such as early warning, risk analysis and contingency
planning and make the necessary recommendations: Periodically monitor the management of
risk and report on any actions taken;
• Supervise staff and train personnel as required;
• Perform any other duties as may be required including some personnel and financial
management functions in small offices.
Minimum Qualifications:
Education:
University degree in business/public administration, engineering, or other fields related to office
management and administration.
Experience:
At least three years of postgraduate professional experience in administration and management.
Knowledge:
Training and/or experience utilizing computers, including word processing, spreadsheet and other
standard WFP software packages and systems. General knowledge of UN system policies, rules,
regulations and procedures governing administration.
Language:
Fluency in both oral and written communication in English
Desirable skills:
Hands on experience in UN or NGO administrative management environments; level C in a second
official WFP language.
Quoting standard WFP Somalia VA:
You need to apply on-line by completing the Personal History Form P11 available on the following
link www.unon.org/docs/P11.doc
Quote the Vacancy Announcement No. and the job title on the Personal History Form P11.
Applications not clearly showing the VA No indicated above will not be considered.
E-mail: Somalia.Hr@wfp.org
For external applicants inside Somalia only, sealed envelope addressed to The Human Resources
Officer, to be dropped at the reception of the nearest WFP office in Somalia.
For UN staff members the two latest appraisal forms MUST be attached.
Hand delivered applications are no longer accepted at the Nairobi office
Applications received later that the deadline will not be considered.
Only short listed candidates will be contacted