World Vision Grant Finance Officer job in Kenya – SomRep

Grant Finance Officer – SomRep

World Vision International – Somalia Program wishes to invite applications from highly competent dynamic, self-driven and result oriented individual to fill the above mentioned position.

The Grant Finance officer will be actively involved in tracking and coding SomRep spending, processing sub recipients quarterly funding requests, preparation and participating in annual audits, monitoring bank balances and tracking internal spending records.

Major responsibilities

• Data entry of SomReP Technical Unit payments to the interface, to be incorporated in the ledger after being reviewed by the Grant Analyst.
• Ensure all transactions, both for Technical Unit and sub recipients, are correctly coded to enable accurate reporting.
• Processing sub recipients quarterly funding requests.
• Ensure all documents, including financial document files, contract files and scanned receipts and documentation from all sub-recipients are filed throughout the year, and files are available for annual external audits.
• Assist auditors to receive required information for SomRep program from other departments, for example Supply Chain department, P&C and World Vision Somalia Finance Office and also from World Vision Somalia SR Program Managers on issues of implementation of SomRep activities on the ground.
• Ensure PBAS numbers are set up in timely manner for new grants, track commitments on PBAS, and ensure all SomReP funds are accounted for in the system.
• Work with World Vision Somalia Finance and Grants team to ensure that SomReP Technical Unit spending is charged to correct program and project numbers.
• Review SR quarterly budget forecasts against their workplans to ensure likelihood of timely grant spending.
• Maintain consistency across various SomReP donor budgets and reports and the SomReP master budget, including multiple currencies.
• Ensure all copies of final signed Grant agreement documents with SomRep donors and with sub- recipients are available on file and copies shared with applicable World Vision Support Offices.
• Ensure good storage of financial reports and records pertaining to the program in line with SomRep program and donor requirements.
• Maintain register of equipment and other assets financed from each SomReP donor.
• Work closely with the SomRep Administrative Assistant on office administrative issues, particularly pertaining to records, payments, spending, and other key issues.
• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

• B.A Degree Accounting/ Commerce/Finance Option and CPA or ACCA qualifications
• At least 5 years of experience in Finance and Grants management.
• Excellent computer skills in Excel & Sun-systems software.
• Ability to work with different partners and INGOs, to develop and maintain positive relationships.
• Demonstrated ability in supervision.
• Experience in managing donor funds.
• Good planning and organizational skills.
• Ability to maintain effective working relationships with all levels of staff and public.
• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written.
• Ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.
• Computer Literate in MS Office.
• Working knowledge of grants operations, finance services and practices is an added advantage.
• Must be a professional able to stand above denominational diversities.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly marking on the application ‘Grant Finance Officer- SomRep’.

Female candidates are especially encouraged to apply.

All applications should be received by May 13, 2013.

Only shortlisted candidates will be contacted.

 

People and Culture Manager
World Vision International – Somalia Program
P.O. Box 56527 – 00200
Nairobi, Kenya
Email: recruitsomo@wvi.org