Post: Finance Manager and Admin Officer Concern Universal (CU) Kenya
Reporting to: Country Director – Kenya Programme
Rationale: CU requires a skilled and experienced Financial and Admin Officer to lead in this area for the Country Programme.
Job Purpose: The
goal of the CU Kenya team is to provide a strong support environment for
our work with national and strategic partners with the aim of improving
livelihoods and access to services for the communities we work with.
Location: Based in Nairobi with occasional travel to partners and programme areas
CU Background in Kenya:
Concern Universal (CU) is
a development and humanitarian organisation. CU was registered in Kenya
in 2001 and is currently working in Arid and Semi-Arid areas. CU Kenya
operates in 7 Counties; in Eastern (Machakos, Makueni & Kitui),
North-Eastern (Wajir & Garissa) and Rift Valley (Kajiado &
Narok) Provinces of Kenya.
To-date CU Kenya has directly assisted over 500,000 beneficiaries.
Vision: A world where justice, dignity and respect prevail for all
Mission: Work in partnership to challenge poverty and inequality
Kenya Strategic Objective: Improved livelihoods and access to services.
Strategic outcomes:
- Improved health: WASH, Maternal & Child health, etc
- Improved Food security: agriculture, livestock development, value addition etc
- Improved social accountability and education: capacity building of local CSOs, advocacy for improved service delivery, inclusion of marginalised people
Key Responsibilities:
- To manage and have overall responsibility for all financial and administrative functions of CU Country Programme in Kenya.
- Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the CU Office and projects.
- To assist the Country Director in Managing programme income and expenditure.
- Liaise with UK Office as required on appropriate financial procedures to be implemented within the programme.
- Engage fully with the statutory audit process and external programme audits
- Guide the programme in updating reporting formats and routine monthly procedures for the financial management of projects.
- Production of core variance reports and other project financial reports and analysis as required by the Country Director & UK Office.
- Final consolidation of project financial reports for donors in close cooperation with project managers.
- Monitoring and consolidation of the financial reporting for donors
- Responsibility for bringing to the Director’s attention all financial matters which are unclear or require input.
- In close liaison with programme personnel to help in development of budgets for new project proposals.
- Responsibility for carrying out or overseeing of day-to-day financial tasks including preparation and processing of petty cash vouchers, petty cash reconciliations, cheque preparation, processing of invoices, maintenance of cheque register, financial filing etc.
- Monthly reconciliation of bank and cash accounts; debtor and creditor accounts and management of appropriate collection/payment.
- Reconciliation of UK office balances & all project finances.
- Preparation of monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you earn (PAYE) payments.
- To engage in the Capacity Building of local Partners in Finance and Administration.
- To ensure the implementation of internal administration policies
- To respect and work within all aspects of Concern Universal’s Policies and Guidelines for Kenya.
- Other tasks as discussed and agreed with the Country Director
Person Specification and other requirements:
Essential:
- CPA/Accountancy qualification/or equivalent experience of accounting in the NGO sector.
- High level of integrity
- Self starter with a positive outlook.
- Strong skills and experience with SAGE or comparable spreadsheet & accounting packages.
- Flexible and adaptable disposition.
- High attention to detail.
- Well developed communication and interpersonal skills.
- Ability to Train & transfer skills including one to one coaching.
- Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff and partners.
- Minimum two years overseas experience or equivalent experience with a major donor or agency.
- High level of understanding of Kenya tax and labour laws
- Reliable and proactive approach to problem solving.
- Commitment to and experience of working with local NGOs and institutions.
- Willingness and ability to travel to the field to work with partners.
- Experience and familiarity with complex major donor financial reporting and auditing requirements.
- High levels of patience & tolerance to manage the multiple challenges of financial management of complex interacting projects and work with partners.
How to Apply:-
If you feel you are
qualified and suitable for the post, please email you Resume maximum 3
pages and cover letter to cupm@africaonline.co.ke.
All applications must be received not later than Friday 8 March at 17.30hrs.
Only applications received through the dedicated email address will be considered
CU is an equal opportunity employer