Twaweza Program Assistant Job in Kenya

Twaweza, a dynamic East Africa wide organization, is looking for a competent, effective and energetic Program Assistant based in Nairobi
PROGRAM ASSISTANT
Salary Grade: 3
Reports to: Uwezo Regional Manager
Location: Nairobi, Kenya
Start Date: As soon as possible
Overall Responsibilities
Support the Programs team to effectively achieve its goals and deliver on its outputs and work plan for Uganda.
Specific Responsibilities

• Manage country office program activities by organizing meetings, making travel and hotel bookings, sending invitations and preparing materials for meetings;
• Support in the compilation of reports and publications to the Regional Office;
• Keep abreast of the country program and ensure that activities are implemented as per set
  calendar;
• Ensure all files and documentation – including contracts, proposals, and – are well organized digitally as well in hard copy and regularly updated.
• Ensure that invoices (payment vouchers) are processed for payment on time and are well documented;
• Assist in the drafting of consultancy contracts, process consultants’ expense reports, and coordinate consultants’ travel needs;
• Assist in closing the documentation cycle in contract management and payment processing;
• Draft letters and undertake basic correspondence on behalf of the Program unit in Kenya;
• Assist in scheduling appointments for the Uwezo Country Coordinator
• Assist in collecting data from partner organizations for monitoring purposes, and entering such data;
• Support program team and other management level staff upon request of the Regional Program Manager and Uwezo Country Coordinator.

General Responsibilities

• Successfully implement above responsibilities and assigned activities (and associated budgets) in work plans, consistent with Twaweza Policies
• Contribute effectively to planning, monitoring, reporting and information dissemination of Twaweza’s work
• Comply with and foster adherence to the established Twaweza policies, regulations, guidelines and procedures.
• Participate actively in organization‐wide learning and other joint activities
• Undertake any other lawful tasks as may be assigned by the Supervisor.

Core Qualifications

• Bachelor’s degree in a relevant field;
• At least two years’ experience related to your responsibilities ;
• Very good writing skills in English with keen attention to detail;
• Basic knowledge of development and governance issues;
• Strong computer and typing skills and use of database and internet;
• Very good organizational skills.

Application process:
To apply for this position, please submit your CV (max 4 pages) to twaweza@empower.co.tz, including a cover letter explaining your interests/motivations to work for Twaweza, and 2 samples of your written work and names of 3 referees, in MS Word or PDF file. In the subject of your email write your name and the position you are applying for.