Tuesday, January 22, 2013

Receptionist job in Kenya


Our Client, a firm dealing in Furniture seeks to recruit a Receptionist responsible for operating multi-line telephone system and various administrative duties to ensure smooth, swift and efficient service delivery to internal and external customers.
 
Receptionist

Essential Duties and Responsibilities
  • Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Retrieves messages from voice mail and forwards to appropriate personnel.
  • Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
  • Answers questions about organization and provides callers with address, directions, and other information.
  • Monitors visitor access and issues passes when required.
  • Updates appointment calendars.
  • Receives, sorts, and routes mail; maintains and routes publications.
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
  • Takes payments for services and products.
  • Prepares travel vouchers.
  • Orders, receives, and maintains office supplies.
  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
  • Performs other clerical duties such as filing, photocopying, and collating.
Minimum Requirements
  • A minimum of a degree in business management, Front office or administration.
  • Additional qualifications in secretarial fields will be an added advantage.
  • At least 2 years’ experience in a busy organization.
 Competencies
  • Excellent Planning and Organizational skills
  • Ability to effectively manage multiple priorities at a given time
  • Exemplary Customer Service Skills
  • Prioritizing and Decision Making skills
  • Excellent Interpersonal skills
  • Exemplary Communication skills
  • Initiative and Innovation
  • Punctuality and Dependability
  • Adherence to Procedures and Quality Standards
If you fit this description, please send your CV and cover letter to vacancies@corporatestaffing.co.ke clearly quoting the job title (Receptionist) On the  email subject.