JOB VACANCY
FIELD LOGISTICS CO-ORDINATOR
VSF Germany,
Piedmont Plaza, Off Ngong’ Road, 2nd Floor,
P.O Box 25653, 00603
Nairobi, Kenya
Email: admin_hr@vsfg.org
Background:
VSF Germany is an international Non Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the region, VSF Germany implements activities in Sudan, south Sudan, Kenya, Somalia & Ethiopia. With support in animal health, agriculture, marketing, food safety but also with developing the capacity of communities and governmental institutions or initiating
peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.
VSF Germany seeks to recruit a qualified and well experienced Field Logistics Coordinator to support the logistics & procurement functions of our emergency & humanitarian projects in North Horr – Marsabit, Northern Kenya. This position is Field based.
Key responsibilities:
I. Leadership and operations
Provide leadership and management to a team of drivers in North Horr and Illeret
Provide support to programme coordinator and project managers
Supervise, manage, and monitor all logistics operations ensuring timely and cost efficient delivery of all ordered goods in all the project field locations.
II. Planning Work together with Project coordinator on the following:- o Projection of weekly movements o Forecast for fuel o Forecast for service parts and parts
III. Procurement & Inventory
Coordination of procurement with Programme Coordinator/Project managers and RON Logistics Ensuring submission of approved Internal Order Requests (IORs)
Coordinate purchase of items from approved vendors in Marsabit/procurements on the ground Preparation of LPOs for ground purchases and having them approved
Prepare a monthly return on procurements done
IV. Fleet Management
Supervise and monitor vehicle usage and movement.
Ensure that vehicles are maintained and serviced regularly; spot check vehicle record book. Coordinate repairs of defective vehicles/generators
Ensure vehicle logs are kept for each vehicle, properly endorsed with required details and approved by PM/PO.
Analyze fuel consumption and vehicle maintenance costs
Ensure proper documentation on vehicle maintenance; repairs and services.
Compile a monthly return on fuel consumed, mileage covered and repairs per vehicle Take disciplinary action against errant drivers
Ensure all vehicles have all the required kits( first aid box, safe life, tools) V. Transport/Cargo Movement.
Coordinate with Regional Office Nairobi and project locations the movement of project inputs Ensure waybills and packing lists are prepared/signed, scanned and emailed to those concerned Coordinate flight booking of cargo with Regional Office logistics and project location
Coordinate booking of returns of passengers
Coordinate getting of quotes for hire of vehicles locally for local use/transportation
VI. Security Awareness & Management
Remain the focal point for field security coordination
Collect and Update Regional Officer Nairobi and Project staff on security situation
Ensure thurayas, radios etc are working.
Ensure maintenance and servicing of the security communication equipments VII. Stock Management
Ensure stock cards are maintained in the two locations
Ensure stock cards are updated with details of stock movement
Manage stocks using internal system
Manage reorder system for items frequently used e.g. fuel, stationaries, service parts, tyres, vehicle parts
Keep copies of beneficiary lists
Updating RON on stock movement on monthly basis
VIII. Asset List
Ensure preparation of asset list and prudent management of assets
Updating details of assets i.e. new, transfered, sent for repairs, obsolete etc
Ensure preparation of incident reports for stolen/damaged items
Prepare hand over certificates for items handed over
Tagging of assets, coordinate repairs IX. Staff Movement
Prepare a projection of weekly movement
Update regional office on the movement
Coordinate approval of travel approval forms and submit same to regional office
Coordinate dropping and picking of staff to/from Marsabit
Coordinate flight bookings with regional office and project staff
Qualifications, Experience, Attributes & Skills required
Degree in business administration/economics/logistics
Post graduate diploma in logistics/procurement/supplychain
3 years experience within an international NGO, fluent in English
Experience in international emergency context shall be an added advantage
Work experience EC, ECHO, & OFDA funded projects.
Experience of remote management contexts is an advantage
Experience in team management in highly security complex environments
Good multi-tasking skills with ability to work
Ability to manage heavy workloads, to delegate tasks/responsibilities and to constantly reassess priorities.
Ability to work effectively in a multicultural team and environment
Interested and qualified candidates should submit an application letter and CV stating their current gross and expected salary to: VSF Germany, using the postal address above or via email address (admin_hr@vsfg.org). Include contacts of 3 referees with one being your current or immediate Line Manager. Please indicate on the subject the Job Title. Incomplete applications will not be considered. Only short-listed candidates will be contacted for interviews. Closing date for receiving applications is 10th August 2012, on or before 5.00pm
VSF Germany,
Piedmont Plaza, Off Ngong’ Road, 2nd Floor,
P.O Box 25653, 00603
Nairobi, Kenya
Email: admin_hr@vsfg.org
Background:
VSF Germany is an international Non Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the region, VSF Germany implements activities in Sudan, south Sudan, Kenya, Somalia & Ethiopia. With support in animal health, agriculture, marketing, food safety but also with developing the capacity of communities and governmental institutions or initiating
peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.
VSF Germany seeks to recruit a qualified and well experienced Field Logistics Coordinator to support the logistics & procurement functions of our emergency & humanitarian projects in North Horr – Marsabit, Northern Kenya. This position is Field based.
Key responsibilities:
I. Leadership and operations
Provide leadership and management to a team of drivers in North Horr and Illeret
Provide support to programme coordinator and project managers
Supervise, manage, and monitor all logistics operations ensuring timely and cost efficient delivery of all ordered goods in all the project field locations.
II. Planning Work together with Project coordinator on the following:- o Projection of weekly movements o Forecast for fuel o Forecast for service parts and parts
III. Procurement & Inventory
Coordination of procurement with Programme Coordinator/Project managers and RON Logistics Ensuring submission of approved Internal Order Requests (IORs)
Coordinate purchase of items from approved vendors in Marsabit/procurements on the ground Preparation of LPOs for ground purchases and having them approved
Prepare a monthly return on procurements done
IV. Fleet Management
Supervise and monitor vehicle usage and movement.
Ensure that vehicles are maintained and serviced regularly; spot check vehicle record book. Coordinate repairs of defective vehicles/generators
Ensure vehicle logs are kept for each vehicle, properly endorsed with required details and approved by PM/PO.
Analyze fuel consumption and vehicle maintenance costs
Ensure proper documentation on vehicle maintenance; repairs and services.
Compile a monthly return on fuel consumed, mileage covered and repairs per vehicle Take disciplinary action against errant drivers
Ensure all vehicles have all the required kits( first aid box, safe life, tools) V. Transport/Cargo Movement.
Coordinate with Regional Office Nairobi and project locations the movement of project inputs Ensure waybills and packing lists are prepared/signed, scanned and emailed to those concerned Coordinate flight booking of cargo with Regional Office logistics and project location
Coordinate booking of returns of passengers
Coordinate getting of quotes for hire of vehicles locally for local use/transportation
VI. Security Awareness & Management
Remain the focal point for field security coordination
Collect and Update Regional Officer Nairobi and Project staff on security situation
Ensure thurayas, radios etc are working.
Ensure maintenance and servicing of the security communication equipments VII. Stock Management
Ensure stock cards are maintained in the two locations
Ensure stock cards are updated with details of stock movement
Manage stocks using internal system
Manage reorder system for items frequently used e.g. fuel, stationaries, service parts, tyres, vehicle parts
Keep copies of beneficiary lists
Updating RON on stock movement on monthly basis
VIII. Asset List
Ensure preparation of asset list and prudent management of assets
Updating details of assets i.e. new, transfered, sent for repairs, obsolete etc
Ensure preparation of incident reports for stolen/damaged items
Prepare hand over certificates for items handed over
Tagging of assets, coordinate repairs IX. Staff Movement
Prepare a projection of weekly movement
Update regional office on the movement
Coordinate approval of travel approval forms and submit same to regional office
Coordinate dropping and picking of staff to/from Marsabit
Coordinate flight bookings with regional office and project staff
Qualifications, Experience, Attributes & Skills required
Degree in business administration/economics/logistics
Post graduate diploma in logistics/procurement/supplychain
3 years experience within an international NGO, fluent in English
Experience in international emergency context shall be an added advantage
Work experience EC, ECHO, & OFDA funded projects.
Experience of remote management contexts is an advantage
Experience in team management in highly security complex environments
Good multi-tasking skills with ability to work
Ability to manage heavy workloads, to delegate tasks/responsibilities and to constantly reassess priorities.
Ability to work effectively in a multicultural team and environment
Interested and qualified candidates should submit an application letter and CV stating their current gross and expected salary to: VSF Germany, using the postal address above or via email address (admin_hr@vsfg.org). Include contacts of 3 referees with one being your current or immediate Line Manager. Please indicate on the subject the Job Title. Incomplete applications will not be considered. Only short-listed candidates will be contacted for interviews. Closing date for receiving applications is 10th August 2012, on or before 5.00pm