Monday, May 14, 2012

AMERICAN EMBASSY TELEPHONE / RADIO TECHNICIAN AND VOUCHER EXAMINER JOBS IN KENYA

TELEPHONE/RADIO TECHNICIAN
REF: VA-65-12
Recruiter: U.S. Embassy
AA/EE: Not Applicable
Contract: Permanent
Location: Nairobi
Available: Immediately
Category: Installation / Maintenance / Repair
Offer: FP-6;FSN-8

Introduction
The Information Resource Management (IRM) has an opening for the position of Telephone//Radio Technician. The position will be available immediately. The closing date for this position is May 21, 2012.

Minimum Requirements
Qualifications Required:
NOTE: All applicants are instructed to address each selection criterion detailed below with specific and
comprehensive information:
• Completion of secondary school is required. Formal or vocational training in electronics, radio, and
telephone theory is also required.
• Two to three years of experience in radio and/or telephone commercial sector is required.
• Level III English and Level III Kiswahili ability is required.
• Must have operational and maintenance knowledge of PBX command line programming. Must have
operational and maintenance knowledge of all types of portable radios (HF/VHF/UHF). Must be able to run
and terminate CAT5, CAT6, and fiber optic network connections.

JOB SPECIFICATION
Basic Function of Position
Under direct supervision of the telephone/radio supervisor incumbent is responsible for the programming, installation,and maintenance of the Post PBX telephone system. In addition, will be responsible for the programming, installation,maintenance, and issuance of Post Radios. He or she will also maintain the all radio antennae. He or she is responsible for installing and maintaining the unclassified computer network cabling infrastructure. The installation can consist of installing new telephone/LAN cables and all associated hardware. He or she assists with the installation and maintenance of microwave radios, antennae, access points, and associated computer network components.

Major Duties and Responsibilities
Responsible for the day to day maintenance of the post telephone system, to include, programming of the PBX system(CS1000M and BCM50), installation of telephone handsets, telephone wires, and operation of the post Call Pilot billing system. Responsible for maintaining inventory, maintenance records, and sending/receiving telephone equipment to Washington for maintenance. 70% Responsible for the day to day maintenance of the post HF/VHF/UF radio systems, to include minor radio trouble shooting, vehicle installation, antenna installation, cable installation, and radio programming. In addition, will be
responsible for maintaining inventory, maintenance records, and sending/receiving radio equipment for maintenance.
Will also be responsible for the maintenance and installation of telephone/LAN cables. This includes the testing of all existing telephone/LAN cables. 30%


To apply, click the link below:
http://americanembassy.myjobsinkenya.com/index.php?s=advert_view&g=100003&x=1697242&i=51&pop=1

VOUCHER EXAMINER
REF: VA-72-12
Recruiter: U.S. Embassy
AA/EE: Not Applicable
Contract: Permanent
Location: Nairobi
Available: Immediately
Category: Accounting / Finance / Auditing
Offer: FP-6; FSN-8

Introduction
The Financial Management Center (FMC) has an opening for the position of Voucher Examiner. The position will be available immediately.
The closing date of this position is May 21, 2012.
Minimum Requirements
• University degree in Accounting, Finance, or Business Administration is required. CPA (K) or Chartered
Accountant professional certification also required.
• 5 years of progressive experience in voucher examination, payroll, allotment accounting, and disbursing,
bookkeeping and related fiscal work is required.
• Level IV English ability is required and Level IV Kiswahili ability also required.
Other Criteria
• Must be proficient in using computer packages such as Word, Excel, or equivalent Financial Management
Software.
JOB SPECIFICATION
Basic Function of Position
Serves as a Voucher Examiner in the Financial Management Center (FMC) and is responsible for examining,
reviewing, auditing, monitoring and processing through the Regional Financial Management System (RFMS/M), all payments for forty five (45) Agencies within the U.S Mission in Kenya. The incumbent’s work involves processing of a wide variety of complex, challenging, difficult, laborious and bulky payments in the form of invoices for goods and services received rent and lease liabilities, transportation, airfares, local guard contracts, telephones, cell phones,grants and cash payments. In addition, does complex and intricate vendors’ accounts reconciliations, prepares Tax exemptions and Diplomatic Notes and liaises with the relevant Tax Authorities and the Ministry of Foreign Affairs respectively. Also, processes employee claims and vouchers for Representation, Travel Vouchers, Permanent Change of Station (PCS), Rest and Recuperation (R& R), Home Leave, Medical Evacuation (Medevac), Emergency visitation Travel (EVT), Education Travel, Official Residential expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursement, School fees and issues, controls and administrates travel advances.

Major Duties and Responsibilities % of Time
• Review, audit, analyze and process complex vouchers and/or claims against contracts, purchase orders,
blanket purchase agreements, leases, travel authorizations and travel regulations.
• Examine complex multi-funded operating expense vouchers e.g. office and residential maintenance, utilities,
local guard program, cleaning & domestic refuse services, leases, telephone, cell phones, education
allowances and other miscellaneous payments. Examine and processing of complex employee international/
local travel claims and transportation claims (Airfares, shipments of house hold effects, privately owned
motor vehicles, unaccompanied baggage, consumables, storage, office equipment and supplies), Permanent
Change of Station (PCS), Rest and Recuperation (R & R), Home Leave, Medical evacuation, Emergency Visitation Travel (EVT), Travel for Children of Separated parents, Education Travel, Official Residential Expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursements, Miscellaneous Claims, School fees, Extra ordinary Quarters Allowance(EQA), Special Evacuation Allowance and Cashier Replenishment vouchers. Processing, administration, control and reconciliation of travel advances- 23 % OF TIME
• Review complex international and local travel claims for correctness and verify that they conform to travel
authorizations and regulations regarding routings and per diem. Prepares and verifies hypothetical travel
itinerary when traveler deviates from authorized routing. When travel claim exceeds amount that can be
paid under travel authorization, prepares travel exception giving detailed explanation of claims
disallowance, citing pertinent regulations. Advice payees giving reasons when claims are disallowed. Review
whether the correct weight is shipped and correctly invoiced, ensuring the correct routing on the air ticket,
prepare bills for collection when any overweight is detected, keeping a worksheet for control of Privately
owned Vehicle (POV), Unaccompanied Baggage (UAB) and Household effects (HHE)- 22 % OF TIME
• Determine through the Consolidated Overseas Accountability Support Toolbox( COAST), Regional Financial Management System (RFMS/M-Direct connect) accounting systems, or the FMC budget accountant that funds are obligated, available to support the liquidation and payment claims contain appropriate authorization,supported by correct documentary evidence showing validity of the expenditure. Ensures that appropriate authorizations, certifications, other documents are on file and that payment claims are in accordance with the provisions, terms, and conditions of the applicable authorizing documents such as contracts, purchaseorders,receiving and inspection reports, grant and/or loan agreements, SF 1190’s, travel authorizations lease agreements and provisions. Process payment voucher within 0-5 working days to ensure compliance with the Prompt Payment Act and FMC ICASS services standard Memorandum Of Understanding (MOU)-12.5 % OF TIME
• Establish and maintain necessary internal controls to ensure that payments are not made in excess of the
authorized amounts as well as to prevent improper or duplicate payments. Ensure that the obligated funds
are spent for the intended purpose and in accordance with the U.S and host country laws and regulations.
Performs in depth research on issues/queries from employees, vendors, Agencies, other Posts, and
Charleston Financial Services Centre (CFSC) related to payments, liquidations, obligations and then
sends/scans relevant payment and funding documents to the parties involved in the issue and the query-12.5
% OF TIME
• Communicates with contractors, vendors, clients, contractors, mission employees, the Office Managers of the Ambassador’s and the Deputy Chief of Mission’s (DCM) Offices , host government officials, Kenya Revenue Authority ( KRA) officials, Chief Executives, senior managers of companies and contractors both orally and in
writing to request additional information regarding bills, invoices, claims, vouchers, financial terms and
conditions applicable to contracts, Letters of Commitment and other agreements. Visit them to provide
guidance on how to comply with Embassy payment policies and procedures. Advising the FMO or the DFMO
on the findings for corrective action. Acts as alternate Principal Embassy Cahier-20 % OF TIME
• Ensuring that all types of vouchers processed are funded and scheduled using the RFMS/M, and relevant
updates and liquidations are made in the COAST, Integrated Logistics Management System (ILMS),
WEBPASS systems before passing them for further review by the Supervisory Voucher Examiner and for
final certification and preparation of SF1166 files and transmission to the Charleston Financial Service
Center. Sometimes carries out some accounting functions of monitoring, analyzing liquidations against
obligations and advises on the amounts the Budget Analysts should de obligate to clear Unliquidated
obligations (ULOs) and also provides expenditure inputs during budget formulations. Performs ICASS work
load counts. Advises various Agencies on the charges to their fiscal data by sending the copies of SF1166
and other supporting documents. Prepares SF 1098 form for cancellation of checks which are lost, misprinted
or stale for subsequent re-issuance. Also prepares corrective journal vouchers for transfers across
appropriations and overcharges- 10 % OF TIME
To apply, click the link below:
http://americanembassy.myjobsinkenya.com/index.php?s=advert_view&g=100003&x=1697242&i=52&pop=1