Job Opening: Office Manager & PA to Country Manager
Our client is a world leader with over 40 years experience in technology based innovation and products.
Their products & initiatives continually advance how people work and live.
Our client is now seeking an Office Manager and Personal Assistant to the Country Manager.
Role:Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe. Person will manage the Nairobi office as well as manage the Country Manager’s diary.
Key Responsibilities
General Office management Role:
Ensuring that every new employee on boarding,
Maintaining for clean, orderly and safe working office environment, in charge of office security
Responsible for ordering of office supplies - stationery, drinks refreshments, office cleaning materials, fruits etc
Ensuring all office machinery is in proper working order
Ensuring that all the boardrooms are in working condition
Responsible for the server communication room
Asset management and tracking by keeping record of Laptop machines and printers in the office
Liaising with various suppliers by being the in- between the suppliers and Accounts Payable; raising the quarterly budgets and any invoice enquires.
Direct point of contact for supplier for Minor works/ repairs, HP supplier, Projector repairs/maintenance, office Security, IT network supplier, Landlord/ Letting Agent, Asset Manager
Personal Assistant to Country Manager Role:
Managing the Country Manager’s Desk: Calendar, Scheduling & Coordination of appointments
Facilitating Travel & Logistical Coordination
Managing Mail correspondence & Calls on Country Manager’s behalf
Maintaining an updated Filing system & Contact list of official & personal contacts
Day to day activities such as assisting with reception desk
Other duties as assigned
Qualifications
Minimum Bachelor’s degree in Office Management, Business Administration or related field
Computer literate- proficient in MS Office packages
At least 3 years relevant working experience as Office Manager and or PA
Skills & Knowledge
Strong oral, communication and inter personal skills
Responsible and resourceful manager with operational efficiency without direct supervision
Energetic, change oriented team player with mature, assertive and diplomatic outlook
If you are qualified and up to the challenge, please apply via our Careers page on www.altimaafrica.com.
Deadline for application is 23rd March 2012.
Please note that only qualified candidates will be contacted.
Our client is a world leader with over 40 years experience in technology based innovation and products.
Their products & initiatives continually advance how people work and live.
Our client is now seeking an Office Manager and Personal Assistant to the Country Manager.
Role:Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe. Person will manage the Nairobi office as well as manage the Country Manager’s diary.
Key Responsibilities
General Office management Role:
Ensuring that every new employee on boarding,
Maintaining for clean, orderly and safe working office environment, in charge of office security
Responsible for ordering of office supplies - stationery, drinks refreshments, office cleaning materials, fruits etc
Ensuring all office machinery is in proper working order
Ensuring that all the boardrooms are in working condition
Responsible for the server communication room
Asset management and tracking by keeping record of Laptop machines and printers in the office
Liaising with various suppliers by being the in- between the suppliers and Accounts Payable; raising the quarterly budgets and any invoice enquires.
Direct point of contact for supplier for Minor works/ repairs, HP supplier, Projector repairs/maintenance, office Security, IT network supplier, Landlord/ Letting Agent, Asset Manager
Personal Assistant to Country Manager Role:
Managing the Country Manager’s Desk: Calendar, Scheduling & Coordination of appointments
Facilitating Travel & Logistical Coordination
Managing Mail correspondence & Calls on Country Manager’s behalf
Maintaining an updated Filing system & Contact list of official & personal contacts
Day to day activities such as assisting with reception desk
Other duties as assigned
Qualifications
Minimum Bachelor’s degree in Office Management, Business Administration or related field
Computer literate- proficient in MS Office packages
At least 3 years relevant working experience as Office Manager and or PA
Skills & Knowledge
Strong oral, communication and inter personal skills
Responsible and resourceful manager with operational efficiency without direct supervision
Energetic, change oriented team player with mature, assertive and diplomatic outlook
If you are qualified and up to the challenge, please apply via our Careers page on www.altimaafrica.com.
Deadline for application is 23rd March 2012.
Please note that only qualified candidates will be contacted.