Vacancy Notice No: IOM/084/11
Duty Station: Nairobi, Kenya
Position Title: Finance Assistant I
Classification: G5/1 based on the UN salary scale for employees in Kenya
Duration: 6 months special all inclusive contract
General Functions:
Under the overall supervision of the Resource Management Officer and the National Finance Officer
and under the direct supervision of the Senior Finance Assistant, the incumbent will be responsible
for performing accounting duties such as but not limited to preparation of monthly financial reports
and verification of payments in connection with the financial activities in MRF Nairobi:
Essential Functions:
1. Reviews all payment requests in order to certify correctness and ensures that all appropriate
supporting documents have been provided and the correct project codes and GL codes have
been used.
2. Extracts monthly financial reports of all active projects from the accounting/financial system.
3. Periodically (monthly or as scheduled) reviews all commitments (including open Good receipt
notes) and follows up finalization with relevant units.
4. Assists in preparation of monthly projectization schedules by collecting relevant information and
data from financial reports.
5. Regularly (monthly or as scheduled) collects statistics/reports from Operations and Medical
Departments and assist in the computation of income generated for service fee based projects.
6. Reviews and computes travel claims and imprest accounts, and verifies authenticity of the
supporting documents provided.
7. Posts accounting transactions in SAP accounting system and process payments through
electronic banking systems
8. Conducts receipt audits on a monthly basis.
9. Prepares bank reconciliations on a monthly basis.
10. Reviews on regular basis the relevant Debtors/Creditors accounts, initiate follow up messages
for outstanding cases and provide timely feedback to the Sr. Finance Assistant.
11. Assists in the preparation of documentation for lodging new project code requests and in the
creation of the project structures in SAP, including preparation of project budgets.
12. Assists in monitoring expenditure in line with budgets and in coordination with the NFO and
RMO initiate follow up action in instances where budget lines have been exceeded.
13. Performs any other duties as may be assigned from time to time.
Desirable Qualifications (Education, experience and competencies)
1. Holder of a CPA II certificate.
2. Three years experience in a busy Accounts office.
3. Knowledge of computerized accounting packages. Prior experience in usage of SAP an added
advantage.
4. Previous work experience with an International Organization or NGOs an advantage.
5. Proficiency in computer skills, specifically hands on experience with Microsoft Excel, Word and
Outlook.
6. IOM functional competencies required: effective communicator, successful negotiator, creative
analytical thinker, active learner, strong team player and cross cultural facilitator.
7. Ability to work under pressure and with minimum supervision.
8. Excellent command of spoken and written English.
Mode of Application:
Submit a cover letter and CV including daytime telephone and email address to: International
Organization for Migration (IOM), Human Resources Department, PO Box 55040-00200 Nairobi or
send by email to hrnairobi@iom.int
Closing Date: 24 August 2011
Only shortlisted applicants will be contacted.
Duty Station: Nairobi, Kenya
Position Title: Finance Assistant I
Classification: G5/1 based on the UN salary scale for employees in Kenya
Duration: 6 months special all inclusive contract
General Functions:
Under the overall supervision of the Resource Management Officer and the National Finance Officer
and under the direct supervision of the Senior Finance Assistant, the incumbent will be responsible
for performing accounting duties such as but not limited to preparation of monthly financial reports
and verification of payments in connection with the financial activities in MRF Nairobi:
Essential Functions:
1. Reviews all payment requests in order to certify correctness and ensures that all appropriate
supporting documents have been provided and the correct project codes and GL codes have
been used.
2. Extracts monthly financial reports of all active projects from the accounting/financial system.
3. Periodically (monthly or as scheduled) reviews all commitments (including open Good receipt
notes) and follows up finalization with relevant units.
4. Assists in preparation of monthly projectization schedules by collecting relevant information and
data from financial reports.
5. Regularly (monthly or as scheduled) collects statistics/reports from Operations and Medical
Departments and assist in the computation of income generated for service fee based projects.
6. Reviews and computes travel claims and imprest accounts, and verifies authenticity of the
supporting documents provided.
7. Posts accounting transactions in SAP accounting system and process payments through
electronic banking systems
8. Conducts receipt audits on a monthly basis.
9. Prepares bank reconciliations on a monthly basis.
10. Reviews on regular basis the relevant Debtors/Creditors accounts, initiate follow up messages
for outstanding cases and provide timely feedback to the Sr. Finance Assistant.
11. Assists in the preparation of documentation for lodging new project code requests and in the
creation of the project structures in SAP, including preparation of project budgets.
12. Assists in monitoring expenditure in line with budgets and in coordination with the NFO and
RMO initiate follow up action in instances where budget lines have been exceeded.
13. Performs any other duties as may be assigned from time to time.
Desirable Qualifications (Education, experience and competencies)
1. Holder of a CPA II certificate.
2. Three years experience in a busy Accounts office.
3. Knowledge of computerized accounting packages. Prior experience in usage of SAP an added
advantage.
4. Previous work experience with an International Organization or NGOs an advantage.
5. Proficiency in computer skills, specifically hands on experience with Microsoft Excel, Word and
Outlook.
6. IOM functional competencies required: effective communicator, successful negotiator, creative
analytical thinker, active learner, strong team player and cross cultural facilitator.
7. Ability to work under pressure and with minimum supervision.
8. Excellent command of spoken and written English.
Mode of Application:
Submit a cover letter and CV including daytime telephone and email address to: International
Organization for Migration (IOM), Human Resources Department, PO Box 55040-00200 Nairobi or
send by email to hrnairobi@iom.int
Closing Date: 24 August 2011
Only shortlisted applicants will be contacted.