AMERICAN EMBASSY
FINANCE ASSISTANT
Open to: All Interested Candidates
Position: Finance Assistant
Opening: June 3, 2011
Closing: June 17, 2011
Work Hours: Full-time; 40 hours/week
Salary: Not-Ordinarily Resident: Position Grade: FP-5
Ordinarily Resident: Position Grade: FSN-401-9
(A higher step and salary may be granted based on superior qualifications).
The Center for Disease Control and Prevention (CDC) Nairobi has an opening for the position of a Finance Assistant. The position will
be available immediately.
Basic Function:
The incumbent reports to the Division of Global HIV/AIDS, Finance Analyst and is responsible for carrying out necessary
administrative and liaison actions to execute tax exemptions for HHS/CDC DGHA Kenya. Incumbent maintains tracking system for all
Donor Assistance (DA)-1 forms with relevant Government of Kenya officials to ensure timeliness in securing tax exemption. Also
assists with budgetary analysis of CDC Kenya implementing partners’ program budgets. The job requires high organizational skills to
ensure that records for all partners’ tax claims are well documented and easily accessible for update reports on tax exemption status.
The work is highly complex and can be of high stakes to implementing partners in terms of what will be considered as allowable costs
and unallowable cost in their award funds.
MAJOR DUTIES AND RESPONSIBILITIES
Financial Processing: Establish, develop and maintain mid-level contacts through monthly meetings and weekly telephone calls and
conversations with the Ministry of Finance, Ministry of Health and Kenya Revenue Authority (tax departments) on issues related to tax
claims and exemptions for CDC Division of Global HIV and AIDS (DGHA) and its cooperative agreement partners as per their
budgets. Collects and processes partners’ DA-1 forms to completion to ensure tax exemptions and claims are executed. Communicate
daily with implementing partners’ finance and procurement staff on the processing of their tax exemption requests submitted and
respond to highly complex tax queries arising in the course of their program activities. Monitors financial implications and provides
routine reports on savings accrued through tax exemptions. (50%)
Training: Provide training to CDC Kenya’s DGHA technical advisors and co-operative agreement specialist on tax exemption and claim
process. Hold quarterly tax trainings and workshops for CDC’s implementing partners on the processing of tax claims and exemption.
Establish and maintain a Standard Operating Procedure for the tax exemption and claim process as a tool for guidance on the work
flow process. (20%)
Financial Analysis: Provides technical assistance to CDC Kenya technical advisors and cooperative agreement implementing partners
on budgetary analysis with emphasis on tax exemptions/ claims and its implications on savings made by seeking tax exemptions and
claims. (20%)
Record Keeping: Maintain the filing and archiving systems for tax exemption financial records in accordance with the United States
Government financial management and record keeping standard, Generally Accepted Accounting Principles and International
Accounting Standards. Incumbent executes miscellaneous administrative duties as may be assigned by her/ his supervisor or CDC
senior managers. (10%)
Qualifications Required:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting
each item.
• Bachelors degree in Commerce, Business Administration, Finance or Accounting is required.
• Five (5) years progressive responsible experience in dealing with national, international or non-governmental financial
management system, customs work, clearing and forwarding or national tax policies. At least 3 years experience as a
supervisor in financial or accounting work is also required.
• Level IV (Fluent) English ability is required. Level III Kiswahili ability also required.
• Must possess standard word processing and spreadsheets skills.
Selection Process:
WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S.
VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS
THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their
most recent Employee Performance Report are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised
positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions
within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed
(WAE) work schedule.
• Applicants must be available for an interview and for proficiency testing as required by the selecting official.
To Apply:
Interested candidates for this position must submit the following for consideration of the application:
• Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) found on:
http://nairobi.usembassy.gov/root/pdfs/emplyform.pdf
• Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates
who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference
in hiring with their application.
• Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as
listed above.
SUBMIT APPLICATION TO
The Human Resources Office,
P. O. Box 606 Village Market, 00621
Nairobi, Kenya.
POINT OF CONTACT
Telephone: 254-2-363-6091
FAX: 254-2-363-6097
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in employment to all people without regard
to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement
programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital
status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures,
remedies for prohibited personnel practices, and/or courts for relief.