Thursday, May 26, 2011

JADE COMMUNICATIONS::Office Administrator Vacancy in Kenya,Nairobi

Job Title: Administrator
Reports to: Human Resource Manager
Status: Full‐time
Contract: One Year
ABOUT JADE COMMUNICATIONS
Jade Communications Ltd was founded to deliver innovative and practical Communication Skills training programmes and
Consultancy services. We specialize in Soft‐Skills training, leadership & Management Communication Consulting. We are looking
for an Office Administrator to provide support to our operations.

Key Success Indicators
‐ Well coordinated Training seminars
‐ Well designed Consultant meetings
‐ Good client Relations
‐ Excellent Internal & External Communications
‐ Superior Administrative Management

Key Result Areas
‐ Be in charge of Inventory Management
‐ Organizational Meeting coordination
‐ Departmental coordination
‐ Organizational Stakeholder relations

Experience and Education
‐ Minimum 3 years experience in Administration
‐ Diploma in Secretarial /Administration.

Personal Competencies and Qualifications:
‐ The ideal candidate will have strong interpersonal skills.
‐ S/he is good with time management and is talented in office administration.
‐ Enthusiastically supports a team of committed professionals.
‐ S/he is poised and enjoys personal interaction
‐ Well‐organized and self‐directed as well as comfortable managing multiple priorities.
‐ The candidate will be proficient in Computer (Sage Pastel, MS Office Suite especially Word and Excel).

‐ Excellent Communication Skills with above average proficiency in English.

Specific Tasks
‐ Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and
storage
‐ Be In charge of managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers
and submitting all invoices
‐ Be responsible for coordinating between departments and operations in resolving day‐to‐day administrative and
operational problems
‐ Schedule and coordinate meetings, interviews, events and other similar activities
‐ Send out and receive mail and packages
‐ Prepares business correspondence (often using word processing, spreadsheet, and presentation computer software)
‐ Perform quality file management
‐ Research price and purchase office goods and services.
‐ Perform multifaceted general office support
‐ Manage Petty Cash
‐ Coordinate all organizational/departmental all requisitions.
‐ Coordinate with training consultants to ensure Seminars are conducted on time and within the set standards.
‐ Set up accommodation and travel arrangements for consultants travelling on duty.
‐ Take Minutes at office meetings and meetings with other stakeholders.
‐ All administrative and secretarial duties, such as updating the department diary and making travel arrangements for
consultants and Various support tasks performed as given out from time to time.

How to Apply
You may apply via e‐mail to janet@jadecom.co.ke attaching CV and a daytime telephone number. All applications must be
received on/before June 10th 2011. Only short‐listed candidates will be contacted for interviews