LOGISTICS COORDINATOR
START DATE: As soon as possible
LOCATION: IPA-Kenya, Nairobi Office
REPORTING TO: Program Director
Introduction
Innovations for Poverty Action (IPA) is a rapidly growing, global non-profit organization with operations in over 40 countries. We are dedicated to discovering what works to help the world’s poor. We design and evaluate programs in real contexts with real people and provide hands-on assistance to bring successful programs to scale.
IPA-Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects. IPAK is also the site of IPA’s largest scale-up initiatives including Kenya’s National School-Based Deworming Programme and Safe Water Programme. The IPA-Kenya office was established in 2006 in Western Kenya and now employs over 200 people.
About School-based Deworming Parasitic worms are a widespread global problem, affecting an estimated 400-million school-age children.
These infections have immediate and long-term negative impacts on children’s health, mental and
physical development, education, and adult earnings. Leading researchers have demonstrated that
deworming through schools is one of the most cost-effective methods of increasing overall school
attendance and participation.
Our Scale-up Efforts
The Deworm the World Initiative (DtWI), led by Innovations for Poverty Action and the Partnership for Child Development, actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development. To date, DtWI has helped to treat 35 million children across 27 countries. Roughly half of these children were treated through the scale-up of brand new programs for which DtWI provided advocacy and/or in-depth technical assistance to plan, implement and evaluate. The Kenya program is a flagship program of the Initiative.
Role Description
Deworm the World seeks a qualified applicant for the position of Logistics Coordinator a National Schoolbased Deworming Program in Kenya.
The Logistics Coordinator is part of a team responsible for providing support to the Kenyan government to scale a successful school-based deworming program to the national level. The program aims to provide deworming medication to over five million children in Kenya in 2012. The Deworm the World team and the Kenyan government will accomplish this task by initiating a training and drug distribution cascade that will ultimately train thousands of teachers to deliver deworming medication through Kenyan schools. The program will operate in four provinces, 66 districts, and approximately 10,000 schools. There is a significant monitoring and evaluation component to this program that will also require complex logistics management.
The Training and Drug Distribution Cascade starts at the national level and extends down through several intermediate steps to the school level. As a significant part of their work, the Logistics Coordinator will,together with government personnel, create logistical and operational systems to optimize the work done at all levels of this training and distribution cascade. This could include, but is not limited to, designing and overseeing systems to track travel arrangements for participants and trainers; arranging and optimizing training schedules; creating and managing systems for arranging venues, food and accommodations at training sessions; and planning for distribution of materials at training events. The Logistics Coordinator will also manage procurement, storage, packaging, transport and distribution of pills and other materials,
and will play a key role in organizing events.
The Logistics Coordinator will also be responsible for managing the logistics of the Deworm the World Team at IPA-Kenya. In addition to creating systems that track and support logistical challenges faced by many actors, both internal and external to the program,the Logistics Coordinator will play an integral role in the program’s success at reaching 5 million children.
Job Purpose
Manage all logistics related to the on-going movement of people, materials, monitoring forms and drugs sufficient to deworm 5 million children annually. Maximize efficiency and smooth operation of logistics and supply chains related to a large-scale training and distribution cascade as well as a comprehensive monitoring process. Provide high-quality logistical support to the Deworm the World Team, including event planning and travel.
Specific Responsibilities
Logistics
• Create and maintain systems for tracking the logistical necessities at all levels from the national
to the local, and use systems to efficiently support Deworm the World Initiative partners to deliver
the program
• Create systems to track and support the management of venue, hotel, and transport logistics
• Manage logistics and operations for the Deworm the World Team including travel arrangements,
optimizing schedules, movement of materials and information
• Develop and maintain relationships with vendors and service providers such as transport
companies, hotels, training venues and other vendors relevant to drug and training distribution
• Liaise with the DtW financial team to make necessary payments to vendors and other
disbursements
Program Support
• Liaise with the larger DtW team to prepare for efficient delivery of program services including all
training sessions from the national to the school level and distribution of important materials and
drugs
• Work with finance team to maintain financial records such as receipts and procurement estimates
• Develop clear and effective systems for the management of procurement
• Plan and execute events to advocate on behalf of the program or to advance its mission such as
high level meetings, press conferences, publicity events and celebrations
General Administrative Tasks
• Create and maintain effective systems for tracking the movement and supply of materials, drugs
and training
• Effectively document logistics activities for future replication
• Create and maintain schedules, calendars, files, contacts, task lists, reports and tracking
spreadsheets related to logistics of the Training and Drug Distribution Cascade
• Maintain clear and organized procurement records
Qualifications
Education
• Undergraduate degree or diploma in relevant field
Experience:
• 7+ years experience working in a logistics or operations role in a public, nonprofit or private
sector organization
• Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint,
Internet/Email
• Experience managing supply chain or efficient delivery of goods and services to a large number
of individuals across different geographical regions
• Event planning or similar experience
Knowledge and Skills
• Ability to create adaptable systems of tracking and logistics management
• Proven organization skills
• Strong critical thinking and judgment skills
• Knowledge of Kenyan geography and regions
• Ability to make and execute contingency plans as program goals and process changes
• Clear understanding of the local Kenyan working environment (culture, people, geography, etc.),
ability to leverage that knowledge to help the team make good decisions about operations and
logistics
• High level of attention to detail
• Strong ability to develop relationships with a diverse team
• Effective communication, verbal and writing skills
• Fluent in English and Swahili
Desirable Characteristics
• Mature and professional composure
• Openness to working in a flexible work environment with fast evolving systems and procedures
• Highest level of integrity and honesty
• Eagerness to develop personally/professionally, willingness to learn, develop new skills, and take on more responsibilities
• High level of initiative in improving the organization’s working environment
To Apply
Applications can be submitted via email to jobs-kenya@poverty-action.org. Please ensure the subject line reads “Logistics Coordinator DtW-2011_12_01”. Please attach the following documents:
• Cover letter explaining interest in the position and fit for the role
• CV/resume, including three references, daytime phone number(s), and email address. Your CV
should include your scores or grades and other measures of academic achievement, and details
about any relevant work experience.
Only short-listed candidates will be contacted by email for an interview. Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis and the position may be filled prior to the application deadline. The application deadline is January 10, 2012.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Logistics Coordinator. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobskenya@poverty-action.org.
SENIOR PROGRAM COORDINATOR, DEWORM THE WORLD INITIATIVE
START DATE: As soon as possible
LOCATION: IPA-Kenya, Nairobi Office
REPORTING TO: Regional Director, Deworm the World Initiative
Introduction
Innovations for Poverty Action (IPA) is a rapidly growing, global non-profit organization with operations in over 40 countries. We are dedicated to discovering what works to help the world’s poor. We design and evaluate programs in real contexts with real people and provide hands-on assistance to bring successful programs to scale.
IPA-Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects. IPAK is also the site of IPA’s largest scale-up initiatives including Kenya’s National School-Based Deworming Programme and Safe Water Programme. The IPA-Kenya office was established in 2006 in Western Kenya and now employs over 200 people.
About School-based Deworming Parasitic worms are a widespread global problem, affecting an estimated 400-million school-age children.
These infections have immediate and long-term negative impacts on children’s health, mental and
physical development, education, and adult earnings. Leading researchers have demonstrated that
deworming through schools is one of the most cost-effective methods of increasing overall school
attendance and participation.
Our Scale-up Efforts
The Deworm the World Initiative (DtWI), led by Innovations for Poverty Action and the Partnership for Child Development, actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development. To date, DtWI has helped to treat 35million children across 27 countries. Roughly half of these children were treated through the scale-up of brand new programs for which DtWI provided advocacy and/or in-depth technical assistance to plan,implement and evaluate. The Kenya program is a flagship program of the Initiative.
Role Description
The Deworm the World Initiative seeks a qualified applicant for the position of Senior Program
Coordinator for the National School-based Deworming Program in Kenya.
The Senior Program Coordinator is part of a small, high-level team responsible for providing support to Kenyan government officials to scale a successful school-based deworming program to the national level.
The program aims to provide deworming medication to over five million children in Kenya in 2012, and every year thereafter for five years. The Deworm the World team and the Kenyan government will accomplish this task by initiating a training and drug distribution cascade that will ultimately train teachers to deliver deworming medication through Kenyan schools. The program will operate in four provinces, 66 districts, and approximately 10,000 schools. There is a significant monitoring and evaluation component to this program.
The Senior Program Coordinator will be the senior member on a team of other Program Coordinators who will support the government in developing and bringing to fruition a national school based deworming program reaching 5 million children. The Senior Project Coordinator will lead efforts and guide other Project Coordinators in their work with policymakers from Kenya’s Ministry of Education and the Ministry of Health, experts at the Kenya Medical Research Institute, district-level government officials, and partner organizations.
The Senior Project Coordinator will also take a leadership role in other activities necessary to reach the scale intended for this program. This includes strategic planning as the program adapts to new contexts over time, fundraising and relationship-building, and management issues. This position requires significant leadership experience, cross-cultural awareness, strong problem-solving skills, flexibility, and excellent communication and organizational skills.
Job Purpose
Play a leadership role in accomplishing the program’s mission of supporting the government’s National School-Based Deworming Program, treating 5 million children annually, and strategically planning for future years. Create and improve systems of program management and coordination between external stakeholders and relevant members of the Deworm the World technical staff, program coordinators, and policy staff.
Specific Responsibilities
Program Support
• Support the design and implementation of the national program, collaborating with a team of
project coordinators and other relevant staff internally and externally
• Manage key elements of the national program such as training, drug supply and monitoring and
evaluation, and ensure all resources, personnel, and information is coordinated and established.
Systems for coordination and management should be organized and shared effectively for future
use
• Be actively involved with country office staff in personnel and program management including
maintenance of basic HR records, financial management, and programmatic review
• Provide leadership to2-3 project coordinators and technical staff to optimize implementation
• Play a leadership role in creating effective and positive team dynamics and deliver basic
management for the team of Project Coordinators
• Communicate with policy and technical staff to ensure that the program is consistent with
changes in the Kenyan policy environment and with other stakeholders
Strategic Management Tasks
• Participate in high-level strategic discussions surrounding school health, working with national
officials, and deworming in a global context
• Think critically about program costs, resource management, and personnel management to
improve program efficiency
Relationship Management
• Engage in discussions with high- and mid-level personnel from the Ministry of Health and Ministry of Education
• Coordinate and provide guidance to a team of other Project Coordinators to improve their
relationships with key stakeholders
• Support DtWI amongst key stakeholders by maintaining positive communication with highinfluence
policymakers, NGO’s, and other international actors
Policy and Program Outreach
• Support project coordinators, policy staff and technical staff through briefings, memos, and
communication materials describing program implementation
• Communicate with key stakeholders in the government of Kenya and in NGO’s
• Attend and potentially speak at press events, conferences, and meetings with media outlets
Data Management
• Understand and utilize existing program data and create implementation systems with an eye
toward clear data collection and research-based program implementation
• Oversee project coordinators and technical staff to ensure consistency of information sharing
• Oversee and communicate with data management staff to accurately apply targeting data to
implementation plans
• Coordinate M&E efforts and utilize M&E data to improve program efficiency and accuracy in
subsequent rounds
Logistics
• Oversee details of procurement, coordination, and communication between project coordinators,
technical, and support staff
• Manage task delegation and information sharing between team members
• Assist in the preparation and organization of training sessions for master trainers, district-level
personnel, and individual teachers
General Administrative Tasks
• Assist in general office functioning by creating and maintaining systems of organization and
communication
Qualifications
Education:
Bachelor’s degree or higher in economics, public policy, health, or relevant social sciences; master’s degree or higher preferred
Experience:
• At least 8-10 years of experience working in a Project/Program Coordinator or similar role in a
public, nonprofit or private sector office
• Experience large scale public health and/or education sector programs desired, school-based
health preferred
• At least 2 years of experience engaging with Kenyan government programs and/or policy in some professional capacity, preferably in issues surrounding health or education
• Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint,
Internet/Email
• Experience working on large scale distribution of goods and services in any sector desirable
Knowledge and Skills
• Leadership ability and skills
• Ability to think critically about work flows, time and resource management, and program
management issues
• Strong critical thinking and judgment skills
• Clear understanding of the Kenyan working environment (culture, people, geography, etc.), ability to leverage that knowledge to help the team make good decisions about operations and program management
• High level of attention to detail
• Proven organization skills
• Effective communication, verbal and writing skills
• Strong ability to develop relationships with a diverse team
• Familiarity with major actors in global public health and education, particularly school based
health preferred
• At least basic knowledge of strategies for addressing neglected tropical diseases
• Fluent in English and Swahili
Desirable Characteristics
• Mature and professional composure
• Natural and comfortable leadership
• Highest level of honesty and integrity
• Eagerness to develop personally/professionally, willingness to learn, develop new skills, and take on more responsibilities
• Openness to working in a flexible work environment with fast evolving systems and procedures
• High level of initiative in improving the organization’s working environment
• Results oriented to the point that person is willing to engage hands-on with duties of all variety
To Apply
Applications can be submitted via email to jobs-kenya@poverty-action.org. Please ensure the subject line reads “Senior Program Coordinator DtW-2011_12_02”. Please attach the following documents:
• Cover letter explaining interest in the position and fit for the role
• CV/resume, including three references, daytime phone number(s), and email address. Your CV
should include your scores or grades and other measures of academic achievement, and details
about any relevant work experience.
Only short-listed candidates will be contacted by email for an interview. Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis and the position may be filled prior to the application deadline. The application deadline is January 10, 2012.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Senior Program Coordinator. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs-kenya@poverty-action.org
START DATE: As soon as possible
LOCATION: IPA-Kenya, Nairobi Office
REPORTING TO: Program Director
Introduction
Innovations for Poverty Action (IPA) is a rapidly growing, global non-profit organization with operations in over 40 countries. We are dedicated to discovering what works to help the world’s poor. We design and evaluate programs in real contexts with real people and provide hands-on assistance to bring successful programs to scale.
IPA-Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects. IPAK is also the site of IPA’s largest scale-up initiatives including Kenya’s National School-Based Deworming Programme and Safe Water Programme. The IPA-Kenya office was established in 2006 in Western Kenya and now employs over 200 people.
About School-based Deworming Parasitic worms are a widespread global problem, affecting an estimated 400-million school-age children.
These infections have immediate and long-term negative impacts on children’s health, mental and
physical development, education, and adult earnings. Leading researchers have demonstrated that
deworming through schools is one of the most cost-effective methods of increasing overall school
attendance and participation.
Our Scale-up Efforts
The Deworm the World Initiative (DtWI), led by Innovations for Poverty Action and the Partnership for Child Development, actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development. To date, DtWI has helped to treat 35 million children across 27 countries. Roughly half of these children were treated through the scale-up of brand new programs for which DtWI provided advocacy and/or in-depth technical assistance to plan, implement and evaluate. The Kenya program is a flagship program of the Initiative.
Role Description
Deworm the World seeks a qualified applicant for the position of Logistics Coordinator a National Schoolbased Deworming Program in Kenya.
The Logistics Coordinator is part of a team responsible for providing support to the Kenyan government to scale a successful school-based deworming program to the national level. The program aims to provide deworming medication to over five million children in Kenya in 2012. The Deworm the World team and the Kenyan government will accomplish this task by initiating a training and drug distribution cascade that will ultimately train thousands of teachers to deliver deworming medication through Kenyan schools. The program will operate in four provinces, 66 districts, and approximately 10,000 schools. There is a significant monitoring and evaluation component to this program that will also require complex logistics management.
The Training and Drug Distribution Cascade starts at the national level and extends down through several intermediate steps to the school level. As a significant part of their work, the Logistics Coordinator will,together with government personnel, create logistical and operational systems to optimize the work done at all levels of this training and distribution cascade. This could include, but is not limited to, designing and overseeing systems to track travel arrangements for participants and trainers; arranging and optimizing training schedules; creating and managing systems for arranging venues, food and accommodations at training sessions; and planning for distribution of materials at training events. The Logistics Coordinator will also manage procurement, storage, packaging, transport and distribution of pills and other materials,
and will play a key role in organizing events.
The Logistics Coordinator will also be responsible for managing the logistics of the Deworm the World Team at IPA-Kenya. In addition to creating systems that track and support logistical challenges faced by many actors, both internal and external to the program,the Logistics Coordinator will play an integral role in the program’s success at reaching 5 million children.
Job Purpose
Manage all logistics related to the on-going movement of people, materials, monitoring forms and drugs sufficient to deworm 5 million children annually. Maximize efficiency and smooth operation of logistics and supply chains related to a large-scale training and distribution cascade as well as a comprehensive monitoring process. Provide high-quality logistical support to the Deworm the World Team, including event planning and travel.
Specific Responsibilities
Logistics
• Create and maintain systems for tracking the logistical necessities at all levels from the national
to the local, and use systems to efficiently support Deworm the World Initiative partners to deliver
the program
• Create systems to track and support the management of venue, hotel, and transport logistics
• Manage logistics and operations for the Deworm the World Team including travel arrangements,
optimizing schedules, movement of materials and information
• Develop and maintain relationships with vendors and service providers such as transport
companies, hotels, training venues and other vendors relevant to drug and training distribution
• Liaise with the DtW financial team to make necessary payments to vendors and other
disbursements
Program Support
• Liaise with the larger DtW team to prepare for efficient delivery of program services including all
training sessions from the national to the school level and distribution of important materials and
drugs
• Work with finance team to maintain financial records such as receipts and procurement estimates
• Develop clear and effective systems for the management of procurement
• Plan and execute events to advocate on behalf of the program or to advance its mission such as
high level meetings, press conferences, publicity events and celebrations
General Administrative Tasks
• Create and maintain effective systems for tracking the movement and supply of materials, drugs
and training
• Effectively document logistics activities for future replication
• Create and maintain schedules, calendars, files, contacts, task lists, reports and tracking
spreadsheets related to logistics of the Training and Drug Distribution Cascade
• Maintain clear and organized procurement records
Qualifications
Education
• Undergraduate degree or diploma in relevant field
Experience:
• 7+ years experience working in a logistics or operations role in a public, nonprofit or private
sector organization
• Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint,
Internet/Email
• Experience managing supply chain or efficient delivery of goods and services to a large number
of individuals across different geographical regions
• Event planning or similar experience
Knowledge and Skills
• Ability to create adaptable systems of tracking and logistics management
• Proven organization skills
• Strong critical thinking and judgment skills
• Knowledge of Kenyan geography and regions
• Ability to make and execute contingency plans as program goals and process changes
• Clear understanding of the local Kenyan working environment (culture, people, geography, etc.),
ability to leverage that knowledge to help the team make good decisions about operations and
logistics
• High level of attention to detail
• Strong ability to develop relationships with a diverse team
• Effective communication, verbal and writing skills
• Fluent in English and Swahili
Desirable Characteristics
• Mature and professional composure
• Openness to working in a flexible work environment with fast evolving systems and procedures
• Highest level of integrity and honesty
• Eagerness to develop personally/professionally, willingness to learn, develop new skills, and take on more responsibilities
• High level of initiative in improving the organization’s working environment
To Apply
Applications can be submitted via email to jobs-kenya@poverty-action.org. Please ensure the subject line reads “Logistics Coordinator DtW-2011_12_01”. Please attach the following documents:
• Cover letter explaining interest in the position and fit for the role
• CV/resume, including three references, daytime phone number(s), and email address. Your CV
should include your scores or grades and other measures of academic achievement, and details
about any relevant work experience.
Only short-listed candidates will be contacted by email for an interview. Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis and the position may be filled prior to the application deadline. The application deadline is January 10, 2012.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Logistics Coordinator. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobskenya@poverty-action.org.
SENIOR PROGRAM COORDINATOR, DEWORM THE WORLD INITIATIVE
START DATE: As soon as possible
LOCATION: IPA-Kenya, Nairobi Office
REPORTING TO: Regional Director, Deworm the World Initiative
Introduction
Innovations for Poverty Action (IPA) is a rapidly growing, global non-profit organization with operations in over 40 countries. We are dedicated to discovering what works to help the world’s poor. We design and evaluate programs in real contexts with real people and provide hands-on assistance to bring successful programs to scale.
IPA-Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects. IPAK is also the site of IPA’s largest scale-up initiatives including Kenya’s National School-Based Deworming Programme and Safe Water Programme. The IPA-Kenya office was established in 2006 in Western Kenya and now employs over 200 people.
About School-based Deworming Parasitic worms are a widespread global problem, affecting an estimated 400-million school-age children.
These infections have immediate and long-term negative impacts on children’s health, mental and
physical development, education, and adult earnings. Leading researchers have demonstrated that
deworming through schools is one of the most cost-effective methods of increasing overall school
attendance and participation.
Our Scale-up Efforts
The Deworm the World Initiative (DtWI), led by Innovations for Poverty Action and the Partnership for Child Development, actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development. To date, DtWI has helped to treat 35million children across 27 countries. Roughly half of these children were treated through the scale-up of brand new programs for which DtWI provided advocacy and/or in-depth technical assistance to plan,implement and evaluate. The Kenya program is a flagship program of the Initiative.
Role Description
The Deworm the World Initiative seeks a qualified applicant for the position of Senior Program
Coordinator for the National School-based Deworming Program in Kenya.
The Senior Program Coordinator is part of a small, high-level team responsible for providing support to Kenyan government officials to scale a successful school-based deworming program to the national level.
The program aims to provide deworming medication to over five million children in Kenya in 2012, and every year thereafter for five years. The Deworm the World team and the Kenyan government will accomplish this task by initiating a training and drug distribution cascade that will ultimately train teachers to deliver deworming medication through Kenyan schools. The program will operate in four provinces, 66 districts, and approximately 10,000 schools. There is a significant monitoring and evaluation component to this program.
The Senior Program Coordinator will be the senior member on a team of other Program Coordinators who will support the government in developing and bringing to fruition a national school based deworming program reaching 5 million children. The Senior Project Coordinator will lead efforts and guide other Project Coordinators in their work with policymakers from Kenya’s Ministry of Education and the Ministry of Health, experts at the Kenya Medical Research Institute, district-level government officials, and partner organizations.
The Senior Project Coordinator will also take a leadership role in other activities necessary to reach the scale intended for this program. This includes strategic planning as the program adapts to new contexts over time, fundraising and relationship-building, and management issues. This position requires significant leadership experience, cross-cultural awareness, strong problem-solving skills, flexibility, and excellent communication and organizational skills.
Job Purpose
Play a leadership role in accomplishing the program’s mission of supporting the government’s National School-Based Deworming Program, treating 5 million children annually, and strategically planning for future years. Create and improve systems of program management and coordination between external stakeholders and relevant members of the Deworm the World technical staff, program coordinators, and policy staff.
Specific Responsibilities
Program Support
• Support the design and implementation of the national program, collaborating with a team of
project coordinators and other relevant staff internally and externally
• Manage key elements of the national program such as training, drug supply and monitoring and
evaluation, and ensure all resources, personnel, and information is coordinated and established.
Systems for coordination and management should be organized and shared effectively for future
use
• Be actively involved with country office staff in personnel and program management including
maintenance of basic HR records, financial management, and programmatic review
• Provide leadership to2-3 project coordinators and technical staff to optimize implementation
• Play a leadership role in creating effective and positive team dynamics and deliver basic
management for the team of Project Coordinators
• Communicate with policy and technical staff to ensure that the program is consistent with
changes in the Kenyan policy environment and with other stakeholders
Strategic Management Tasks
• Participate in high-level strategic discussions surrounding school health, working with national
officials, and deworming in a global context
• Think critically about program costs, resource management, and personnel management to
improve program efficiency
Relationship Management
• Engage in discussions with high- and mid-level personnel from the Ministry of Health and Ministry of Education
• Coordinate and provide guidance to a team of other Project Coordinators to improve their
relationships with key stakeholders
• Support DtWI amongst key stakeholders by maintaining positive communication with highinfluence
policymakers, NGO’s, and other international actors
Policy and Program Outreach
• Support project coordinators, policy staff and technical staff through briefings, memos, and
communication materials describing program implementation
• Communicate with key stakeholders in the government of Kenya and in NGO’s
• Attend and potentially speak at press events, conferences, and meetings with media outlets
Data Management
• Understand and utilize existing program data and create implementation systems with an eye
toward clear data collection and research-based program implementation
• Oversee project coordinators and technical staff to ensure consistency of information sharing
• Oversee and communicate with data management staff to accurately apply targeting data to
implementation plans
• Coordinate M&E efforts and utilize M&E data to improve program efficiency and accuracy in
subsequent rounds
Logistics
• Oversee details of procurement, coordination, and communication between project coordinators,
technical, and support staff
• Manage task delegation and information sharing between team members
• Assist in the preparation and organization of training sessions for master trainers, district-level
personnel, and individual teachers
General Administrative Tasks
• Assist in general office functioning by creating and maintaining systems of organization and
communication
Qualifications
Education:
Bachelor’s degree or higher in economics, public policy, health, or relevant social sciences; master’s degree or higher preferred
Experience:
• At least 8-10 years of experience working in a Project/Program Coordinator or similar role in a
public, nonprofit or private sector office
• Experience large scale public health and/or education sector programs desired, school-based
health preferred
• At least 2 years of experience engaging with Kenyan government programs and/or policy in some professional capacity, preferably in issues surrounding health or education
• Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint,
Internet/Email
• Experience working on large scale distribution of goods and services in any sector desirable
Knowledge and Skills
• Leadership ability and skills
• Ability to think critically about work flows, time and resource management, and program
management issues
• Strong critical thinking and judgment skills
• Clear understanding of the Kenyan working environment (culture, people, geography, etc.), ability to leverage that knowledge to help the team make good decisions about operations and program management
• High level of attention to detail
• Proven organization skills
• Effective communication, verbal and writing skills
• Strong ability to develop relationships with a diverse team
• Familiarity with major actors in global public health and education, particularly school based
health preferred
• At least basic knowledge of strategies for addressing neglected tropical diseases
• Fluent in English and Swahili
Desirable Characteristics
• Mature and professional composure
• Natural and comfortable leadership
• Highest level of honesty and integrity
• Eagerness to develop personally/professionally, willingness to learn, develop new skills, and take on more responsibilities
• Openness to working in a flexible work environment with fast evolving systems and procedures
• High level of initiative in improving the organization’s working environment
• Results oriented to the point that person is willing to engage hands-on with duties of all variety
To Apply
Applications can be submitted via email to jobs-kenya@poverty-action.org. Please ensure the subject line reads “Senior Program Coordinator DtW-2011_12_02”. Please attach the following documents:
• Cover letter explaining interest in the position and fit for the role
• CV/resume, including three references, daytime phone number(s), and email address. Your CV
should include your scores or grades and other measures of academic achievement, and details
about any relevant work experience.
Only short-listed candidates will be contacted by email for an interview. Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis and the position may be filled prior to the application deadline. The application deadline is January 10, 2012.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Senior Program Coordinator. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs-kenya@poverty-action.org