BACKGROUND
The Financial Sector Deepening Trust was established in 2005 with the objective of increasing
access to financial services especially amongst low income groups and small scale enterprises.
Working in partnership with the financial services industry, the programme’s goal is to
significantly expand access to services amongst lower income households and smaller scale
enterprises.
Under its recently commissioned strategy 2011-2015, FSD seeks to work with four theme areas
namely, formal financial system, poverty impact, inclusive growth and knowledge generation.
Each of the themes is headed by a theme lead with implementation support offered by a number
of technical support staff. The strategy will see an increased number of activities across theme
areas and a marked increment in the number of technical support staff is envisaged. This
necessitates additional staff to take on the administration and finance support functions of the four theme teams to enable the technical team focus on core functions.
PROGRAMME OFFICER
JOB DESCRIPTION
OBJECTIVES
The programme officer will support the theme leads and the technical team achieve smooth flow
of operations by providing high quality and timely administrative support. He/She will be
responsible for ensuring smooth flow of operations within the theme areas by providing efficient
administration and logistical support.
ROLES AND RESPONSIBILITIES
I. Supporting the procurement process
· Manage the procurement process for the assigned theme areas
· With support from the finance function, make procurement estimates and raise payment
authorisations
· Source for quotations to during the procurement of goods and services
· Contribute to timely processing of payments by ensuring all the supporting documents are
handed to the finance function
· Proactively make follow up with the finance function on contracts and payments
II. Logistical support and document management:
· Handle all logistical support for workshops and where necessary take deliberations of the
proceedings
· Arrange meetings and diarise accordingly
· Screen calls and direct as necessary
· Handle local and international travel requirements, process advance requests and travel
claims
· Ensure easy storage and retrieval of documents in logical sequencing
· Assist the team in handling presentations and formatting documents as requested
III. Project cycle management
· Ensure timely receipt of quarterly reports by partners
· In conjunction with the finance team, track projects expenditure to ensure that the project
operates within the set budgets
· Alert the team of impeding reviews and arrange progress field visits to partner institutions
· In consultation with the theme team distribute reports and publications as necessary
IV. Support for the Centre for Branchless Banking (CBB)
· Receive and record all incoming demands for information/documents, participation to
events and visits
· Organize events both internal and externally
Adept Systems, November- December 2011
REQUIREMENTS
· A first degree in relevant field with at least 3 years in similar posts offering administrative
support in a fast paced environment
· Strong oral and written communication skills
· Good knowledge of MS Office applications
· Excellent communication skills (written and spoken)
· Candidate must demonstrate strong organisational skills, ability to prioritise and work
with deadlines.
How to apply:
Send your application including a cover letter indicating your desire to work with our client; a
detailed CV highlighting relevant experience, details of current and expected salary, a daytime
phone contact, email address, and the names of three professional referees by close of business
Friday 16th December 2011.
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz
Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or processing job applications.
The Financial Sector Deepening Trust was established in 2005 with the objective of increasing
access to financial services especially amongst low income groups and small scale enterprises.
Working in partnership with the financial services industry, the programme’s goal is to
significantly expand access to services amongst lower income households and smaller scale
enterprises.
Under its recently commissioned strategy 2011-2015, FSD seeks to work with four theme areas
namely, formal financial system, poverty impact, inclusive growth and knowledge generation.
Each of the themes is headed by a theme lead with implementation support offered by a number
of technical support staff. The strategy will see an increased number of activities across theme
areas and a marked increment in the number of technical support staff is envisaged. This
necessitates additional staff to take on the administration and finance support functions of the four theme teams to enable the technical team focus on core functions.
PROGRAMME OFFICER
JOB DESCRIPTION
OBJECTIVES
The programme officer will support the theme leads and the technical team achieve smooth flow
of operations by providing high quality and timely administrative support. He/She will be
responsible for ensuring smooth flow of operations within the theme areas by providing efficient
administration and logistical support.
ROLES AND RESPONSIBILITIES
I. Supporting the procurement process
· Manage the procurement process for the assigned theme areas
· With support from the finance function, make procurement estimates and raise payment
authorisations
· Source for quotations to during the procurement of goods and services
· Contribute to timely processing of payments by ensuring all the supporting documents are
handed to the finance function
· Proactively make follow up with the finance function on contracts and payments
II. Logistical support and document management:
· Handle all logistical support for workshops and where necessary take deliberations of the
proceedings
· Arrange meetings and diarise accordingly
· Screen calls and direct as necessary
· Handle local and international travel requirements, process advance requests and travel
claims
· Ensure easy storage and retrieval of documents in logical sequencing
· Assist the team in handling presentations and formatting documents as requested
III. Project cycle management
· Ensure timely receipt of quarterly reports by partners
· In conjunction with the finance team, track projects expenditure to ensure that the project
operates within the set budgets
· Alert the team of impeding reviews and arrange progress field visits to partner institutions
· In consultation with the theme team distribute reports and publications as necessary
IV. Support for the Centre for Branchless Banking (CBB)
· Receive and record all incoming demands for information/documents, participation to
events and visits
· Organize events both internal and externally
Adept Systems, November- December 2011
REQUIREMENTS
· A first degree in relevant field with at least 3 years in similar posts offering administrative
support in a fast paced environment
· Strong oral and written communication skills
· Good knowledge of MS Office applications
· Excellent communication skills (written and spoken)
· Candidate must demonstrate strong organisational skills, ability to prioritise and work
with deadlines.
How to apply:
Send your application including a cover letter indicating your desire to work with our client; a
detailed CV highlighting relevant experience, details of current and expected salary, a daytime
phone contact, email address, and the names of three professional referees by close of business
Friday 16th December 2011.
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz
Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or processing job applications.