EMERGENCY LOGISTICS OFFICER
11-361
Country: Kenya
Department: Logistics
Essential Job Duties/ Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and
relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary,
nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health
interventions and related activities that build local capacity in underserved communities worldwide. By
offering training and health care to local populations and medical assistance to people at highest risk, and
with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates
devastated health care systems and helps bring them back to self-reliance.
Job Summary
The Emergency Logistics Officer will supervise all the logistics management systems activities during
emergency response in all sites in the country with ERT activities, at the direction of the ERT Coordinator (as
direct supervisor) and the Global Logistics Manager (as technical supervisor).
Essential Responsibilities
Logistics Operations
• Implement logistics management systems according to IMC Logistics Guidelines and take the lead
in matters such as assessment, logistics planning, international and local procurement, tendering,
contracting, commodities tracking, import processing, cargo receipt, warehousing and stock
management, transport (international and in-country), vehicle fleet management and asset
management and maintenance, distribution support to program team, mandatory reporting and
activities documenting, proper logistics set up of new sites or closure of sites when project activities
end and other activities as tasked by supervisor/s
• Acquisition of equipment according to the project budget lines and organizing maintaining and
developing a proper asset and inventory control and related tracking system.
• Make thorough assessments of the logistics issues in emergency situations (airports, ports, trucking
fleets, available warehousing, access routes, distribution routes etc.) and continue assessment to
note relevant changes in post-emergency period.
• Manage all commodity movements, including secure warehousing, inventories, delivery, distribution
facilitation, supported with appropriate evidences on commodity movements and problems
encountered, as well as their resolution.
• Assist and advice the ERT Coordinator and other senior managers within the organization on
logistics procedures in order to support the projects in the most timely and cost efficient way.
• Participate in new projects planning and ongoing emergency projects pipelines execution, as
appropriate.
• Work on preparedness with the ERT team members.
• Manage the supply chain on medical, non-food, food and other items by ensuring that the
program staff is well-informed and well-prepared for incoming pipeline and related schedule.
• Ensure timely reporting on stock status and help Program staff with planning of stock
replenishment.
• Submit regular reports to in-country management team and HQ logistics pursuant to IMC Logistics
Guidelines.
• Coordinate with Logistics Cluster or other coordinating mechanisms for interagency logistics
coordination (where applicable), donors, local government, project partners, UN agencies and
other non-governmental organizations in order to plan, organize, and schedule distribution of IMC
commodities on a regular basis as programmed, as well as to ensure adequate information
sharing and address common concerns/problems and seek solutions. Liaise with UNHAS, military
and other humanitarian flights resources to ensure timely transport of staff and commodities.
• In coordination with responsible program staff assist end-use monitors to verify that distribution has
occurred according to the intentions and plans of the donors, IMC, and project partners.
• Negotiate and verify adherence to conditions and terms of the commodity transport contracts in
consultation with IMC HQ logistics department.
• Ensure adequate transport means and review transport related documentation / contracts to
ensure no exposure for the organization.
• Locate and negotiate terms for adequate warehousing location with security, making sure premises
meet basic safety and health requirements.
• Where required, ensure that imports and local procurement meets US Export Compliance
requirements.
Compliance
• Oversee emergency logistics operations and reporting, ensuring compliance with the organizations
logistics and procurement related policies and procedures, Donor regulations and local laws as
appropriate to the nature of the emergency response.
• Monitor, evaluate and report on all logistics activities to ERT coordinator, team members and GLM.
• Ensure procurement and disposal of commodities that are subject to Export Compliance are in line
with applicable licenses and are properly documented.
Human Resources
• Plan and oversee the recruitment and selection of qualified logistics field staff for ERT team,
recommend promotions, disciplinary action and termination of staff in consultation with supervisors.
• Provide assessment and reports of the job performance evaluations of logistics staff members
under supervision.
• Make frequent site visits to facilities to ensure that appropriate care and training are being
conducted and to offer support to logistics staff, as appropriate for emergency response
circumstances.
• Maintain open lines of communications with all colleagues and external parties.
Training/ Capacity Building
• Determine training needs for the field staff and implement as feasible for emergency response.
• Train senior national staff to increase their responsibilities in order to build capacity and ensure
sustainability of emergency programs and their transition.
• Advocate and plan for professional development for expat and national staff, as appropriate.
Working Relationships
• Maintain frequent communication with ERT Coordinator and Global Logistics Manager to ensure
emergency response logistics activities progress is communicated and any issues properly
addressed.
• Work with program, finance and logistics staff to ensure the coordination and communication of
IMC emergency response logistics and procurement support activities
• Interface with national government, other organizations participating in emergency response,
partner agencies and other 3rd parties as necessary.
Representation
• Represent IMC to government officials, shipping and clearing agents, transport companies,
vendors, Logistics Cluster and partner representatives in a positive and professional manner
• Contribute to the creation of a positive image and overall credibility of the organization, notably
through the application of IMC’s mandate, ethics, values and stand-point with regard to other
actors
Security (not standard portfolio of activities)
• In absence of dedicated Security Officer (if required) support ERT Coordinator to ensure security
management related activities are implemented, that coordination within IMC and with relevant
external parties in case of potential or ongoing security risks is happening on regular basis
• Ensure application and compliance of security protocols and policies if tasked with assistance to
security coordination
Qualifications:
• Experience (1 year minimum) in humanitarian organizations
• Experience with emergency response assignments.
• Academic degree in Logistics or relevant field (desired). Certification in Humanitarian Logistics
(desired if no academic degree).
• Ability to use appropriate style of communication to influence key decision-makers both internally
and externally.
• Commitment and demonstrated skills to build national staff capacity in the areas of logistics,
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions applicable for emergency response, often in remote areas or
areas with damaged infrastructure. Flexibility and ability to work under pressure of tight
deadlines.
• Valid driving license:
• Proficiency with MS Word and Excel (minimum requirement).
• Prior experience of logistics software use (desired).
To apply, please copy the link below as your web address:
http://careers.internationalmedicalcorps.org/careers.aspx?adata=WTviFmck%2fnmBajGrNS9tKVNjC3LykOtZZE2oaqCXUatIzbgRwlk6hrOlkpCmjs90QuYGRDpqt1xkXOdrlPxXFA%3d%3d