Job description
Job title: Finance Assistant
Unit/dept/delegation: Zone finance Unit
Reports to: Zone Finance Manager
Contract duration: 12 months
Purpose:
Assist the Manager, Zone Finance Unit in running the Unit and related activities as included in the Terms of Reference. The Zone Finance Unit provides financial management support for the Federation delegations and offices within the zone, and the finance assistant performs key tasks with optimal performance and timely action.
Key tasks and responsibilities:
• Assist the finance analyst and the zone finance manager in processing the monthly accounts from the supported delegations and offices, verifying compliance in terms of supporting documentation and Federation financial procedures.
• Process returns through CODA where this is not carried out in the delegation.
• Assist with processing of Zone office transactions, corrections, re-booking and budget,
preparation in appropriate software.
• Support Zone finance unit team in coordinating and review budgets including data entry in budgeting systems as required.
• Monitor the accuracy of the emergency budgets published.
• Support the internal and external audit missions.
• Run exception reports in a weekly basis to spot account discrepancies for the analyst to investigate.
• Assist the Zone finance unit in maintaining a filing system for all relevant documentation relating to supported delegations and offices (including all field returns, checklists, cash requests and analysis, Pledge Management Notes, budgets, approvals, authorisations, financial reports etc.)
• Maintain a schedule of donor reports and monitor the reporting due dates.
• Ensure apple records are up to date.
• Support the payroll accounting by ensuring timely coding update in SAP system.
• Assist the Zone Finance Unit in the validation of staff request and extensions.
• Assist all Zone Finance Unit staff in the performance of their duties, specifically during absences or illness, to ensure continuity of service.
Duties applicable to all staff
• Actively work towards the achievement of the Secretariat’s goals.
• Abide by and work in accordance with the Red Cross/Red Crescent principles.
• Perform any other work related duties and responsibilities that may be assigned by the line manager.
Required Qualifications
Education:
• Recognized professional accountancy qualification, University Degree in Business Administration/Accounting or relevant qualifications
Experience:
• 3 years accountancy experience with regular promotions in comparably sized organisation(s)
• Working experience in humanitarian environment
• Knowledge of Red Cross Movement
• Experience in Financial management, budget preparation and control
• Experience in filing and archiving systems Skills/Knowledge:
• Excellent practical knowledge of computers (Windows, spreadsheets, word processing, accounting applications, e-mail, internet)
• Excellent interpersonal skills
Languages:
• Fluency in written and spoken English
• Working knowledge of French
Competencies:
• High degree of integrity, discretion and personal conduct
• Flexible and adaptable to changing working conditions
• Willing and able to travel whenever required for work pu oses
• Self-Motivated, proactive with good judgement and initiative
• Ability to prioritise, meet deadlines and work under pressure
• Sensitive to diversity
Submission of applications:
Applications indicating how your experience matches the position requirements and a curriculum vitae (in word text format) including current salary, contact details (day telephone, mobile and email) and details of three references one of which should be a penultimate employer should be submitted to:
zonehr.africa@ifrc.org not later than 4th March 2013
Kindly note that due to large volumes of applications received:
1. Only e-mail applications will be accepted
2. Received applications will be short-listed on an on-gong basis
3. Only short listed candidates will be contacted
Job title: Finance Assistant
Unit/dept/delegation: Zone finance Unit
Reports to: Zone Finance Manager
Contract duration: 12 months
Purpose:
Assist the Manager, Zone Finance Unit in running the Unit and related activities as included in the Terms of Reference. The Zone Finance Unit provides financial management support for the Federation delegations and offices within the zone, and the finance assistant performs key tasks with optimal performance and timely action.
Key tasks and responsibilities:
• Assist the finance analyst and the zone finance manager in processing the monthly accounts from the supported delegations and offices, verifying compliance in terms of supporting documentation and Federation financial procedures.
• Process returns through CODA where this is not carried out in the delegation.
• Assist with processing of Zone office transactions, corrections, re-booking and budget,
preparation in appropriate software.
• Support Zone finance unit team in coordinating and review budgets including data entry in budgeting systems as required.
• Monitor the accuracy of the emergency budgets published.
• Support the internal and external audit missions.
• Run exception reports in a weekly basis to spot account discrepancies for the analyst to investigate.
• Assist the Zone finance unit in maintaining a filing system for all relevant documentation relating to supported delegations and offices (including all field returns, checklists, cash requests and analysis, Pledge Management Notes, budgets, approvals, authorisations, financial reports etc.)
• Maintain a schedule of donor reports and monitor the reporting due dates.
• Ensure apple records are up to date.
• Support the payroll accounting by ensuring timely coding update in SAP system.
• Assist the Zone Finance Unit in the validation of staff request and extensions.
• Assist all Zone Finance Unit staff in the performance of their duties, specifically during absences or illness, to ensure continuity of service.
Duties applicable to all staff
• Actively work towards the achievement of the Secretariat’s goals.
• Abide by and work in accordance with the Red Cross/Red Crescent principles.
• Perform any other work related duties and responsibilities that may be assigned by the line manager.
Required Qualifications
Education:
• Recognized professional accountancy qualification, University Degree in Business Administration/Accounting or relevant qualifications
Experience:
• 3 years accountancy experience with regular promotions in comparably sized organisation(s)
• Working experience in humanitarian environment
• Knowledge of Red Cross Movement
• Experience in Financial management, budget preparation and control
• Experience in filing and archiving systems Skills/Knowledge:
• Excellent practical knowledge of computers (Windows, spreadsheets, word processing, accounting applications, e-mail, internet)
• Excellent interpersonal skills
Languages:
• Fluency in written and spoken English
• Working knowledge of French
Competencies:
• High degree of integrity, discretion and personal conduct
• Flexible and adaptable to changing working conditions
• Willing and able to travel whenever required for work pu oses
• Self-Motivated, proactive with good judgement and initiative
• Ability to prioritise, meet deadlines and work under pressure
• Sensitive to diversity
Submission of applications:
Applications indicating how your experience matches the position requirements and a curriculum vitae (in word text format) including current salary, contact details (day telephone, mobile and email) and details of three references one of which should be a penultimate employer should be submitted to:
zonehr.africa@ifrc.org not later than 4th March 2013
Kindly note that due to large volumes of applications received:
1. Only e-mail applications will be accepted
2. Received applications will be short-listed on an on-gong basis
3. Only short listed candidates will be contacted