Office Administrator Job in Nairobi

Vacancy: Office Administrator

Our client in I.T  industry is urgently seeking to fill the above position in Nairobi.

The successful candidate should have strong ethic, good communication skills and ensuring our high standards level are met.

Duties

• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail or on site.
• Communicate effectively with guests, clients, government’ officials and other important individuals to ensure satisfaction in service and products.
• Ensuring a speedy resolution to any customer complains in liaison with the Booking Manager or Management.
• Be capable of receiving, handling and executing bookings.
• Prepare quotation as per set standard and cost and submit for approval on time to Office Manager.
• Prepare daily, weekly and monthly reports of events managed and submit to Office Manager timely.

Longhorn Publishers Receptionist Vacancy

Longhorn Publishers, a leading firm with a strong presence in Eastern Africa region whose core business is publishing and distributing educational and leisure publications, wishes to recruit dynamic and results oriented individual to fill the following post:

Receptionist

1 Position

Job Description: The Receptionist will be responsible to the Human Resource and Administration Officer for efficient and professional managing of visitors, customers, telephone calls and messages as well as variety of clerical duties, information.

Specific duties and responsibilities will entail:

• Effective and efficient management of incoming and outgoing telephone calls/messages;
• Receiving and recording parcels to facilitate communication;
• Receiving and directing visitors to the respective officers/offices to maintain order;
• Effective management of telephone calls to facilitate cost control;
• Ensuring that the front office area is clean and tidy;

British American Tobacco Administration Assistant Vacancy

British American Tobacco

Job Title: Administration Assistant 

 
Location: Nairobi, Kenya

Requirement Overview: The incumbent will be responsible for providing proactive high value Administrative support to the project team. 

This will include ensuring successful co-ordination of the administration function as well as prioritization of tasks in the smooth running of the department.

Key Responsibilities

• Coordinate and ensure all travel documents like, air tickets; visas and renewal of passports for the functional heads are always up to date. 
• Process and track payment requisitions through SAP and follow-up with Procurement to ensure the uninterrupted continuation of services from suppliers.
• Organize and manage all aspects of Conferences/Events/ Meetings.
• Ensure physical records are well documented.
• Coordinate and ensure the function is records management compliant as required by the company. 
• Enhance and maintain good communication with both internal staff and external customers. 
• Manage the project team calendar of activities/events

Kenya Medical Association SACCO Ltd [KMA SACCO] Jobs

The Kenya Medical Association SACCO Ltd [KMA SACCO] is a medium sized and rapidly growing financial institution for medical doctors, dentists & pharmacists. 

We also recruit members’ spouses, children & employees.

Our mission is to proactively mobilize savings and provide innovative products, services and solutions to encourage and facilitate investment in the healthcare sector.
 

We are looking for suitable candidates and Service Providers to fill the following Vacancies / Services:
 

Marketing and Communication Officer
 

To undertake marketing activities towards growing Society membership, develop competitive products for members and carry out product awareness campaigns.

Main Duties and Responsibilities:

• Build a methodical and focused approach to business development in identified sectors
• Oversee the design, execution, and communication of primary marketing research studies to evaluate specific performance, SACCO positioning, competitive positioning and customer profiling as well as managing the analysis and interpretation of secondary research data to provide direction for strategic plans
• In consultations with the staff and board, design and develop products, as may be demanded by market forces
• Coordinate Sacco fora and public relations related activities, including IEC materials

Qualifications:

• A business related degree &Professional training in marketing and public relations, or its equivalent.
• Excellent analytical and interpersonal skills

Assistant Management Representative Job

Assistant Management Representative
 

Industry: Service
 

Location: Nairobi
 

Salary: Kshs 70,000
 

Our client who is one of the top security solutions provider in East Africa seeks to hire an assistant Management Representative whose main responsibility is to assist the Chief Administration Officer in the Effective installation, implementation and maintenance of the Integrated Quality Management System and requirements of the ISO 9001:20008 and the ISO 18001 Occupational Health and Safety Standard.

Job Description

• Ensure processes needed for the quality management system are established, implemented and maintained via departmental schedules and keeping the manager updated on daily scheduled commitments.
• Improve the operational systems, processes and policies in support of the organization’s mission specifically,  support better management reporting, information flow and management, business process and organizational planning. Reporting on the performance of the quality management system and any need for improvement.
• Follow up on Audit reports with complete information, if required help in typing on the report and compiling the data analysis. Ensure the closing of the audits take place as scheduled and the closing reports are submitted on time.
• Assist the M.R. in following up on the Corrective actions and Preventive actions to be implemented by the Head of Departments as required.
• Follow up on Project reports with the team leaders; communicate the Project Action plans and progress results to the required parties.
• Ensure efficient communication and follow up on QMS issues that require interdepartmental coordination by engaging actively with the various heads of departments. Receive External/Internal Correspondences for the department, dispatch to appropriate personnel, highlight urgent correspondences and ensure follow up as required.
• Maintain the Master List of Documents / Records. Ensure all Files and Documents are labelled as defined in the QMS. Ensure effective and timely update, issue and retrieval of any new Document introduced in the System.

Administrative Assistant / Staffing Associate Job

A training and recruitment agency specializing in branded experiences is recruiting for an  Administrative Assistant / Staffing Associate. 

The energetic individual will work to execute all steps of the placement cycle for customers and orders while complying with company policy and code of business conduct.

This is an essential position and will ensure the day to day running of the office is carried out smoothly and will be the contact point between Management, Client and Team Members.

Start date: Immediate

Location: Valley Arcade, Gitanga Road

Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Key Responsibilities:

Staffing

• Help develop creative recruiting strategies to attract qualified candidates
• Assist with sourcing, screening and identifying qualified candidates for job opportunities
• Determine applicant qualifications by interviewing applicants, analyzing responses, comparing qualifications to job requirements
• Build applicant sources by researching and contacting colleges, media and internet sites
• Assign associates to relevant job assignments as needed
• Maintain and update the employee database
• Facilitate the agency-specific on-boarding process
• Assist staffing specialist as needed

Office Management

• Basic knowledge of bookkeeping/Accounting practices
• Organize office operations and procedures
• Maintain the filing system of the company such as hardcopy, softcopy that are related to the job assignments
• Maintain office diary (bookings & project deadlines) and as well control correspondences
• Liaise with outside agencies, organizations and groups
• Perform other related duties as required.

The Successful Candidate MUST meet the following Requirements:

• Degree in related field or equivalent experience
• Excellent organizational and customer skills required
• Able to work in a fast-paced environment and work well under pressure
• Proficiency in MS Office (Word, Excel, Access & PowerPoint) also required
• Capable of handling problem resolution in a calm and clear manner
• Must have the ability to learn new software with ease
• Ability to juggle multiple tasks with superb accuracy and time management skills
• Excellent written and verbal communication skills

UNSOA - United Nations Support Office for AMISOM - Jobs

United Nations Support Office for AMISOM (UNSOA) 

Administrative Assistant 

Grade: 4
 

Vacancy No: UNSOA/PRO/113/2014

Nairobi
 

Qualifications

• Education: Minimum of secondary education certificate.
• Experience: A minimum of four years of progressively responsible experience in administrative services or related area.

Procurement Officer

Grade NO-B
 

Vacancy No: UNSOA/PRO/114/2014

Nairobi
 

Qualifications

• Education: A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• Experience: A minimum of five years of progressively responsible experience in procurement, contract management, administration or related area.

Procurement Officer

Grade NO-A

Chai Sacco Personal Assistant to the CEO Vacancy

Chai Savings and Credit Co-operative Society Ltd is looking for a self-driven and results-oriented person to fill the following position.

Personal Assistant to the CEO

1 Position 

Reporting to the Chief Executive Officer, the holder of this position will be responsible for provision of secretarial and administrative support to the Society.

Controller of Budget Administrative Assistant Vacancy

Republic of Kenya
 

Office of the Controller of Budget

The Office of the Controller of Budget is an independent Office established under Article 228 of the Constitution of Kenya, 2010. 

Its core mandate is to oversee implementation of budgets of the National and County governments, approve withdrawals from the Consolidated Fund (Article 206), County Revenue Fund (Article 207), and, Equalisation Fund (Article 204); and report to the National Assembly and the Senate.

Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit highly qualified and competent staff to fill the following vacant positions.

Position: Administrative Assistant

Ref: COB- AA/COB 8

2 Posts

Reporting to the Chief Manager HR & Administration, the successful candidates will be responsible for performing administrative and office support activities for the department and/or managers or supervisors to facilitate efficient operation of the organization.

Data Clerk & Administrative Assistant job in Kenya

We are seeking a hardworking and focused individual, with unquestionable integrity, excellent interpersonal skills and keen eye to detail to join the team as Data Clerk & Administrative Assistant.

Requirements

Applicants must possess the following minimum requirements-:

• Kenya Certificate of Secondary Education,mean aggregate of c.

Receptionist / Administrative Assistant Required To fill Vacancy

Receptionist / Administrative Assistant

Our client, a Security Solutions firm, is looking for a young energetic and enthusiastic individual to fill up the above position.

Role & Responsibilities:

• Should have an interest and passion in what she does.
• Responsibilities within the company will be added from time to time.
• Must be reliable, punctual, and articulate, have good customer service skills, organized and have demonstrated ability to juggle priorities in a very busy office.
• Excellent interpersonal skills, pleasant telephone etiquette,
• Good use of all Microsoft applications, i.e. Windows 2007, Excel, Power point, Outlook and internet search tools.

Junior Administrative Assistant Vacancy - Kshs. 25,000.00

Junior Administrative Assistant 

(Salary 25,000.00)

Our client seeks to fill the above position urgently. 

The successful candidate will also be the PA to the managing director

Skills

• Time Management
• Organizational skills

Administration Assistant Vacancy (20,000 - 25,000)

Our client is a leading real estate firm that offers first class services to its client’s. 

At the core of its service consideration is to sustain and improve the rental property profitability of its client’s investments while maintaining strong landlord - tenant relationship. 

They offer an extensive range of property services to investors, landlords and tenants; offering advice on property acquisition, presentation, market conditions, values and the legislation governing the property rental market.

Our client would like to fill the position of an Administration Assistant.

Job Purpose / Summary: The administrator will be responsible for ensuring a high level of customer service and handling general office administrative duties. 

This position also involves simple book keeping, data entry, online updates, handling inbound/outbound calls and sales leads.

Administrative Assistant Vacancy

Vacancy: Administrative Assistant
 

Description: We are an international training and consultancy organization offering technical training and education services designed for individuals, and organizations working in the agriculture, climate change and environment; disaster management; education; food and nutrition; health;  humanitarian relief; logistics and telecommunication; recovery and reconstruction; safety and security; water sanitation and hygiene sectors .
 

Duties and Responsibilities

• Receive, direct and relay telephone messages and fax messages
• Maintain office cleanliness

Administrative Assistant, Evidence Action job in Kenya

Position: Administrative Assistant, Evidence Action
 

Deadline to Apply: 27th November 2013
 

Start Date: 15th December 2013
 

Location: Nairobi, with flexibility to travel within Nairobi County, and occasionally to other parts of Kenya.

About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is a non-profit research organization that creates and evaluates approaches to solving development problems and disseminates information about what works and what does not to policymakers, practitioners, investors and donors around the world.

About Evidence Action: Evidence Action is assuming management and growth responsibility for two programs tested and incubated at Innovations for Poverty Action that are currently making a difference in the lives of millions of people in Africa and Asia: the Deworm the World Initiative (DTW) and Dispensers for Safe Water Initiative (DSW). 

Administrative Assistant job in Kenya

Our client in the security industry requires an Administrative Assistant.
 

The Administrative Assistant will be an essential position and will ensure the day to day running of the office is carried out smoothly.
 

Administrative Assistant Job Duties:   

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Personal Assistant job in Kenya

Our client (Company Confidential) is in need of a Personal Assistant.
 

Purpose of Position: To provide efficient, executive and responsive administrative support to the CEO. 

This position will be of key importance within the organization and the successful candidate must have previous Administrative / PA experience within a fast-paced customer facing environment. 

The candidate will be able to demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.

Key Responsibilities: 

• General office administration
• Maintaining the CEO’s diary and in some instances email account 

executive assistant job in Karen, Nairobi

A newly established HR consultancy firm invites suitable candidates for an executive assistant to be based in Nairobi, Karen.

 

Requirements:

• Computer literate in all Microsoft packages
• Good command of both written and spoken English

Admin Assistant jobs in Kenya

Position: Admin Assistant

2 Posts
 

A Company dealing with Agribusiness across East Africa is recruiting for the above positions.
 

The successful candidate should be sharp, organized & flexible.

Perform administrative duties systematically.
 

Ability to manage the office.
 

Ability to do follow ups with Clients.
 

Tamia Ltd administration assistant job in Kenya

Tamia Ltd is hiring an administration assistant.

Duties:
-Receptionist
-General office upkeep.
-Managing petty cash account.
-Preparation of tender documents.
-Receiving/Making phone calls
-Responding to emails
-Completing projects and tasks for staff