RANCH MANAGER
Post: Segera - Ranch Manager
Location: Segera, Laikipia District, Northern Kenya
Reporting to: General Manager, Segera
Commencing: Third quarter of 2011
Goals and Objectives:
The Ranch Manager is an integral part of the senior management team, comprising of Technical Services
Manager, Finance & Administration Manager and Tourism Manager, reporting to the General Manager of
Segera. It is the responsibility of the Ranch Manager to support and successfully integrate into this team.
The Ranch Manager’s direct responsibilities lie in the areas of livestock and other non tourism related
commercial management, overall Ranch security, conservation development via the conservation until and
servicing neighbor relations.
The goals of the Ranch Manager are to effectively manage the processes and people related to livestock
and other commercial business on Segera (generally related to community initiatives and programs).
The Ranch Manager is expected to build and service positive neighborly relations in the immediate and
greater Laikipia area. A strong positive awareness campaign needs to be driven at all levels of the
business, internally and externally, in conjunction with the Zeitz Foundation, Finance & Administration
Manager and Tourism Manager.
The goal of Segera’s conservation activities is to ensure that in collaboration with the Zeitz Foundation,
Segera contributes to maintaining and/or improving the integrity of the Laikipia ecosystem and is able to
offer a world class tourism experience coupled with the maintenance of a high quality, sustainable, holistic
Boran cattle ranching system as the economic and social basis for land use on Segera.
To ensure the security of all fixed and movable assets and the greater farm area, including livestock and
wildlife, is a priority and only by securing and safeguarding the area can we actively and effectively
build on our conservation and community initiatives, as well as growing our commercial arm. The Ranch
Manager is to collaborate directly with the Technical Services Manager and work closely with the company
insurers, relevant staff and management on reducing the overall risk profile of Segera.
The livestock objective is the intensive management of Segera’s Boran stud animals, liaising with
organizations like the Boran Cattle Breeding Society and the District Veterinary Offices, whilst cooperating
with neighboring ranches and appropriate research teams, to further a beneficial coexistence of cattle and
wildlife in a healthy environment.
The Ranch Manager will be responsible for achieving the objectives of activities specific to Segera itself,
these include:
• Implementation of a cattle management plan that will ensure the positive contribution of the
livestock business to the commercial and conservation viability of Segera.
• Provision of a professional and well organised security force that will ensure the protection of the
land and all assets contained thereon. Combine the security and conservation ranger initiatives
and overall objectives in a joint security and conservation strategy.
• Working closely with the community liaison officer in driving community initiatives, thus building
value on the Segera borders and around the Segera brand.
• Implementation and design of systems that will encourage care and accountability of all assets
and people on Segera Ranch.
• Plan, develop and implement strategy for operational management and development so as to
meet agreed organisational performance plans within agreed budgets and timescales.
• Employ a process to promote innovation/creativeness within each team, i.e. creating capacity by
becoming more organised and planning better.
• Setting up of human capital and organizational structure in order to efficiently service all
businesses housed on Segera
• Maintaining and positively contributing towards a communications platform that will integrate with
the Foundation, Tourism and Estate, in order to strengthen communication, collaboration, reporting
and service delivery.
• Safeguarding against disaster by structuring the relevant Estate departments to adequately deal
with reactionary situations whilst adopting a pro-active management approach
Responsibilities:
The Segera Ranch Manager will be responsible for:
Security:
• Scheduling of security staff to ensure all areas requiring a presence is adequately attended to.
• Ensuring the team has sufficient resources to conduct their duties, including food, fire arms, housing,
transportation, communications devices, clothing, etc.
• Implementation and maintenance of systems for the handling and reporting of incidents monitored
and observed protocol, control of firearms.
• Induction and training of dedicated rangers, guards and scouts in the use of fire arms and
appropriate skills required to perform their jobs effectively.
• Forge and maintain relations with the police, district commissioner and relevant authorities in order
to ensure efficient, legal and appropriate management and handling of incidents.
Livestock:
• Exploring, implementation and monitoring of rotational and holistic grazing system, tying in with
the co-existence and free movement of wildlife and livestock.
• Ensuring that all livestock records are up to date and cattle operations run smoothly and in line
with Segera’s conservation aims and objectives.
• Engage in the development of work plans, sales plans and setting of budgets whilst implementing
proper control systems.
• Hiring and training of staff as well as organizing their disposition, scheduling! roistering in the field
including relevant administrative and human resources processes.
• Intensive management of Segera’s Boran stud animals in close cooperation with the Kenya Stud
Book.
• Liaising with organizations like the Boran Cattle Breeding Society and the District Veterinary
Offices and to cooperate with neighboring ranches as well as appropriate research teams to
further a beneficial coexistence of cattle and wildlife in a healthy environment.
• Develop other non tourist related activities such as bee keeping.
Conservation:
• Ensure that the wildlife populations of Segera contain sufficient representative examples of those
species commonly occurring in the area today, both fauna and flora, to support the top quality
tourism enterprise.
• Implementing the Segera 5 year Conservation Plan in accordance with the E4C plan, reviewing the
same and making recommendations for improvements to this where appropriate in collaboration
with the Zeitz Foundation.
• Ensure that the Segera Conservation Monitoring System is effectively implemented, reviewing and
making recommendations for improvements to this where appropriate to enable adaptive
management of conservation activities.
• Optimize the balance between cattle and wildlife for improving grazing and habitat.
• Identifying and managing the implementation of appropriate infrastructural developments to
enhance conservation objectives, for example the development of water points, installation of
exclusion zones, to further the objectives of the Conservation Plan. All infrastructure development
needs to be planned in collaboration with the Technical Services Manager.
• Management, scheduling, logistics and deployment of conservation unit rangers according to
predetermined conservation plan.
• Land management practices needs to be driven as per the Conservation Plan and in conjunction
with the Technical Services Manager.
Through our Community and Cultural initiatives we need to ensure:
• That local community members are employed in skilled and unskilled jobs on Segera with
attractive and fair employment terms and conditions.
• Representative and accountable community institutions are created, capable of effectively
managing their natural resource base leading to improved livelihoods.
• Alternative sustainable income generating opportunities are adopted by neighbouring communities
and that we assist in turning these into commercially sustainable options.
• That social initiatives/ infrastructure to improve opportunities for neighbours are supported by
Segera
• The Segera and Zeitz Foundation’s innovate approach and leadership role as a model for
sustainable management practises is acknowledged in Laikipia/Kenya.
• That traditional,/local knowledge and cultural practises are appreciated and communicated to
visitors, visiting artists, Segera management and other stakeholders.
• That Segera is acknowledged as centre of arts and culture in Laikipia/Kenya/Africa.
• Segera continues to support the LUC on a biennial basis with other partners.
Ensuring effective and productive management of staff:
• Ensure subordinates schedules, job descriptions, areas of responsibility are in place and that staff
are properly inducted, trained and assessed.
• Implement, review and manage to the agreed organizational structure.
• Adhere and manage to the agreed policies and procedures, be fair and promote staff wellness.
• To continually mentor senior staff in the delivery of agreed operational standards, in order to
maintain and continually improve these standards.
• Appraisals and performance management.
Proper management of the annual operational and capex budgets:
• Compile and update a capex wish list with quotations and manage the completion of all
approved capital projects.
• Prepare operational budgets annually within framework and timetable provided by the Finance
Department.
• Ensure correct financial, administrative and stock control processes are in place in all departments
and relevant support services.
• Compile and manage the asset replacement schedule for all areas under your management.
Producing operational information and managing control procedures:
• Ensure agreed reports and meetings are produced, attended and scheduled.
• Responsible for the monitoring, filing and summarising of all checklists. HOD and staff performance
as well as professional maintenance of assets is only possible by upkeeping and enforcing of
recognised systems.
• Ensure that resources are used and handled with the utmost care and responsibility to people and
the environment.
Maintaining agreed health and safety standards in all areas of responsibility, as well as managing the
overall company risk profile in close collaboration with the Technical Services Manager.
Skills and Experience Required:
• Appropriate tertiary qualifications illustrating general management skills and know how, relevant
to the advertised position.
• A proven track record in the management of piers and subordinates, as well as systems, with
references to back this up.
• At least 5 to 10 years of relevant work experience in the Kenya and East Africa environment.
• Demonstrated leadership, training and team building skills, ideally with teams in the field and
remote areas.
• People management experience, good communication skills, written and verbal. Language skills
like Swahili will be of benefit to the applicant.
• Proven logistical planning and organizational skills.
• Salary will be competitive and commensurate with qualifications and experience.
• Willingness to subscribe to the company’s 4 C’s and the 4 key principles of being fair, honest,
positive and creative at all levels of the business.
Segera is a founder member of the Long Run Destinations. For more information on the global network of
Long Run Destinations and the Zeitz Foundation see www.thelongrun.com and www.zeitzfoundation.org.
Interested applicants should submit a CV and application letter to Ulrike Friedel on ufriedel@segera.com
before 31 August 2011.
FINANCE & ADMINISTRATION MANAGER
Post: Segera - Finance & Administration Manager
Location: Segera, Laikipia District, Northern Kenya
Reporting to: General Manager, Segera
Commencing: Fourth quarter of 2011
Goals and Objectives:
The Finance & Administration Manager is an integral part of the senior management team, comprising of
Technical Services Manager, Ranch Manager and Tourism Manager, reporting to the General Manager of
Segera with a dotted line to the Director and CFO in particular on all finance and controlling matters. It is
the responsibility of the Finance & Administration Manager to support and successfully integrate into this
team.
The Finance & Administration Manager’s direct responsibilities lie in the areas of financial accounting &
controlling, administration, information technology, human resources, procurement and general stock
management.
The goal is to provide a “shared services” platform that will streamline centralized reporting and
information flow, whilst simultaneously cutting out unnecessary waste of time and resources. All the
businesses on Segera draws from this shared resource and need to comply with and respect the related
processes and procedures.
The Finance and Administration department aims to be the most reliable and accurate back-up and
support service on Segera.
The Finance & Administration Manager will be responsible for achieving the objectives of activities specific
to Segera itself, these include:
• Producing monthly, quarterly and year-end management accounts, on time and accurate.
• Ensuring that Segera and related businesses comply with statutory, licensing and governmental
regulations, as placed on us under the laws of the country.
• To prepare for and facilitate the annual external financial and tax audits, with full accountability
over the figures.
• Ensuring the professional, accurate and timely data capture related to all accounting activities on
Segera.
• Maintenance of financial and accounting control procedures and timely reporting on the breach
thereof.
• Management of all banking matters and concerns, both online and direct. This includes any cash
either in transit or physically being held on the property. The aim is to minimize the need for such
activities.
• Ensuring the professional, accurate and timely filing and information storage related to all stock
control, accounting activities and human resources on Segera.
• Timely production of all/ any agreed reports
• Maintenance and licensing of accounting, communications and other systems, directly and remotely
and facilitating the processes as set out in order to have these function successfully.
• Providing IT support and backup to the relevant businesses on Segera.
• Ensuring that we offer a professional and structured support in the area of Human Resources and
Personnel Management. These include centralized information storage and retrieval, recruitment,
induction and termination, appraisal and reward programs, grievance procedures,
• Taking charge of the employee Wellness and ensuring that the 4 keys (fair, honest, positive and
creative) are applied without exception. Aggressively driving an internal staff awareness
campaign, covering aspects of health, safety, hygiene, company goals, mental and physical
wellness, amongst other, ensuring the creation of a well informed workforce.
• Training and succession planning - subscribe to and implement a needs identification process that
will result in a training program, facilitated both internally and externally. Always aim to uplift
local skills and recruit as well as promote internally as much as possible.
• Employ a process to promote innovation/ creativeness within each team, i.e. creating capacity by
becoming more organised and planning better.
• Setting up of human capital and organizational structure in order to efficiently service all
businesses housed on Segera.
• Maintaining and positively contributing towards a communications platform that will integrate with
the Foundation, Tourism and Estate, in order to strengthen communication, collaboration, reporting
and service delivery.
Responsibilities
The Finance & Administration Manager will be responsible for:
• Human Resources:
o Recordkeeping
o Training and induction
o Recruitment and termination
o Grievance and disciplinary procedures
o Appraisal, reward/incentive and performance management processes
o Contract signing
o Attendance
o Medical, wellness, awareness
o Uniforms
• Administration:
o Office management
o Telephone calls
o Daily and weekly reports
o Visitors and visitation schedule & procedures, gate passes, etc.
o Welfare
o General secretarial functions
o General filing
o Casual and temporary worker remuneration and liaison
• Procurement:
o Requisitions
o Purchase orders
o Sourcing and quotations
o Logistics in conjunction with logistics clerk (TSM)
o Invoicing and data capture
o Control processes
• Warehouse and storekeeping:
o Food shop
o Warehouse management and processes
o Day stores
o Fuel issues and controls
o Deliveries
o Stock controls
o Inventory
o Data capture and systems management
• Finance (accounting and controlling):
o Monthly management accounts
o Balance sheet
o Cash flow
o Income statement
o Reconciling and integrating month-end packs from other businesses onto Quickbooks
o Monthly flash report
o General accounting processes and journal entries, etc.
o Controlling and cost reports for other departments
• Information technology:
o Management and administration of all communications systems, i.e. telephones, internet
connections, satellite networks, accounting systems, etc.
o Support and back-up
o Firewall and remote assistance
• Ensuring effective and productive management of staff:
o Ensure subordinates schedules, job descriptions, areas of responsibility are in place and that
staff are properly inducted, trained and assessed.
o Implement, review and manage to the agreed organizational structure.
o Adhere and manage to the agreed policies and procedures, be fair and promote staff
wellness.
o To continually mentor senior staff in the delivery of agreed operational standards, in order to
maintain and continually improve these standards.
o Appraisals and performance management.
• Proper management of the annual operational and capex budgets:
o Compile and update a capex wish list with quotations and manage the completion of all
approved capital projects.
o Prepare operational budgets annually within framework and timetable provided by the
Finance Department.
o Ensure correct financial, administrative and stock control processes are in place in all
departments and relevant support services.
o Compile and manage the asset replacement schedule for all areas under your management.
• Producing operational information and managing control procedures:
o Ensure agreed reports and meetings are produced, attended and scheduled.
o Responsible for the monitoring, filing and summarising of all checklists. HOD and staff
performance as well as professional maintenance of assets is only possible by upkeeping and
enforcing of recognised systems.
o Ensure that resources are used and handled with the utmost care and responsibility to people
and the environment.
• Maintaining agreed health and safety standards in all areas of responsibility.
Skills and Experience Required:
• Appropriate tertiary qualifications illustrating technical skills and know how, relevant to the
advertised position, in this case at a book keeping, accounting or business degree or diploma.
• A proven track record in the management accounting and administrative processes.
• At least 5 to 10 years of work experience in areas of administration, human resources or
personnel management, accounting, information technology, logistics, stock controls, etc.
• Demonstrated leadership, training and team building skills, ideally with teams in the field and
remote areas.
• People management experience, good communication skills, written and verbal.
• Proven logistical planning and organizational skills.
• Salary will be competitive and commensurate with qualifications and experience.
• Willingness to subscribe to the company’s 4 C’s and the 4 key principles of being fair, honest,
positive and creative at all levels of the business.
Segera is a founder member of the Long Run Destinations. For more information on the global network of
Long Run Destinations and the Zeitz Foundation see www.thelongrun.com and www.zeitzfoundation.org.
Interested applicants should submit a CV and application letter to Ulrike Friedel on ufriedel@segera.com
before 31 August 2011.
TECHNICAL SERVICES MANAGER
Post: Segera Technical Services Manager
Location: Segera, Laikipia District, Northern Kenya
Reporting to: General Manager, Segera
Commencing: Third quarter of 2011
Goals and Objectives:
The Technical Services Manager is an integral part of the senior management team, comprising of Ranch
Manager, Finance & Administration Manager and Tourism Manager, reporting to the General Manager of
Segera. It is the responsibility of the TSM to support and successfully integrate into this team.
The Technical Services Manager’s direct responsibilities lie in the areas of development, maintenance,
logistics, the care of assets and land management.
Steer all infrastructural development in the areas of planning, budgeting, sourcing of contractors,
coordination and execution. This needs to be done according to a development plan and framework as
agreed to by the Segera executive. Development is not only limited to infrastructure, but also all systems
required as back-up to and servicing of the new development.
The goal of Segera’s maintenance activities is to ensure that all assets are kept in a proper working
condition and that systems are maintained in accordance with the standards of excellence as set by the
global ecosphere reserves.
Logistics related to the support and shared services on Segera, needs to be coordinated and managed
efficiently and professionally. These logistics are relevant to areas like procurement, staff movements and
the scheduling of teams relevant to tasks as performed under the Segera shared services platform,
covering waste management, technical-, mechanical-, road infrastructure maintenance, amongst other.
Caring for our assets and the land it exists on puts us in a situation where we are able to cut out waste that
will lessen pressure on our commercial vertical. Proper working movable assets, roads, bridges, etc. will
allow us to get around, not only on Segera, but also into communities, suppliers, neighbors, etc. in order to
strengthen our efforts towards community initiatives, cultural programs and conservation objectives.
The Technical Services Manager will be responsible for achieving the objectives of activities specific to
Segera itself, these include:
• Implementing of land-, fixed and movable asset maintenance and preventative maintenance
program.
• Implementation and design of systems that will encourage care and accountability of all assets on
Segera. It is imperative that we treat waste and the management thereof as an asset.
• Setting up of human capital in the organizational structure in order to efficiently service all
businesses housed on Segera. This being specifically relevant to the maintenance, development
and logistics teams.
• Maintaining and positively contributing towards a communications platform that will integrate with
the Zeitz Foundation, Ranch, Tourism and Finance & Administration, in order to strengthen
communication, collaboration, reporting and service delivery.
• Safeguarding against disaster by structuring the department to adequately deal with reactionary
situations whilst adopting a pro-active management approach towards reduction of overall risk.
• Advising on recruitment and training of appropriately qualified/experienced local personnel
within the areas of land management, asset care, maintenance, logistics and development.
Responsibilities:
The Segera Technical Services Manager will be responsible for:
• Ensuring effective and productive management of staff:
o Ensure subordinates schedules, job descriptions, areas of responsibility are in place and that
staff are properly inducted, trained and assessed.
o Implement and manage to the agreed organizational structure.
o Adhere and manage to the agreed policies and procedures, be fair and promote staff
wellness.
• Maintaining all aspects of the farm’s facilities, systems, assets & equipment:
o Align maintenance standards to the Segera brand and values.
o Regular and preventative maintenance of all infrastructure, inclusive of buildings, vehicles,
machinery and tools, livestock handling facilities, roads, boreholes, fuel station, systems, etc. to
agreed standards.
o Ensure the correct procedures, as per the operational manuals, are followed in the ongoing
functioning and maintaining of all plants and systems.
• Coordination and management of all infrastructural development along the 4C’s:
o Steer all infrastructural development in the areas of planning, budgeting, sourcing of
contractors, coordination and execution.
o Design and create a master development plan and framework, not only limited to
infrastructure, but all systems required as back-up to and servicing of the new development.
o Ensure that all new works are commissioned within the agreed environmental policies and
procedures as well as the E4C plan framework.
o Manage all new works and repairs within the existing architectural and design concept of
Segera
o Ensure that artists in residence can contribute to the Culture C according to their individual
artistic tasks
• Responsible for the co-ordination and effective management of the logistics related to the Segera
shared services platform:
o Coordinating all vehicle movements related to finance, procurement and staff, in conjunction
with the relevant heads of departments.
o Scheduling of all equipment and vehicles related to land management, transportation and
project specific requirements.
o Servicing of all movable assets in accordance to a pre-determined roister.
o Manage logistics for infrastructural operations inside the farm and daily coordination with
inclusion of requirements of other departments.
o Develop emergency response plans and manage disaster according to this framework in order
to reduce overall risk factors.
• Producing operational information and managing control procedures:
o Ensure agreed reports and meetings are produced and attended as scheduled.
o Responsible for the monitoring, filing and summarising of all checklists. HOD and staff
performance as well as professional maintenance of assets is only possible by upkeeping and
enforcing of recognised systems.
o Ensure that resources are used and handled with the utmost care and responsibility to people
and the environment.
o Proper management of the annual operational and capex budgets.
o Managing orders within the budgets & systems developed for Segera.
• Maintaining agreed health and safety standards in all areas of responsibility, as well as
managing the overall company risk profile in close collaboration with the Ranch Manager.
Skills and Experience Required:
• Appropriate tertiary qualifications illustrating technical skills and know how, relevant to the
advertised position.
• A proven track record in the management of company assets and systems with references to back
this up.
• A trade related qualification and related work experience of at least 5 years.
• Demonstrated leadership, training and team building skills, ideally with teams in the field and
remote areas.
• People management experience, good communication skills, written and verbal, e.g. Swahili will
be beneficial.
• Proven logistical planning and organizational skills.
Salary will be competitive and commensurate with qualifications and experience.
Willingness to subscribe to the company’s 4 C’s and 4 key principles of being fair, honest, positive and
creative at all levels of the business.
Segera is a founder member of the Long Run Destinations. For more information on the global network of
Long Run Destinations and the Zeitz Foundation see www.thelongrun.com and www.zeitzfoundation.org.
Interested applicants should submit a CV and application letter to Ulrike Friedel at Segera Ranch on
ufriedeI@segera.com before 31 August 2011.