The East African Development Bank (EADB) is an international development finance
institution whose mandate is to promote sustainable economic development of its
Member States. The Member States of the EADB are Kenya, Uganda, Tanzania and
Rwanda.
The Bank seeks to identify competent, professional, and experienced individuals
committed to the development of East Africa to take up the following position:
OFFICE ADMINISTRATOR (KENYA)
Overall Purpose
The Office Administrator is responsible for the smooth and effective running of the
designated office by providing administrative services to support its business
operations. The Office Administrator provides administrative support including
book keeping, secretarial services, procurement, correspondence tracking and mail
delivery, telephone & communication operations, reception management, transport
services, travel arrangements and booking hotel accommodation for business visits
or meetings.
Duties and Responsibilities
• Provide information, conduct research and collect data relevant to the Bank’s
operations; and provide pertinent information to Managers on administrative
issues;
• Register and respond to mail and ensure timely management of all
correspondence;
• Maintain a library of relevant materials and of all documents produced by the
Bank on the country; retrieve and distribute for usage; track and keep record
of movement.
• Keep record of and update insurance for the office’s properties, motor
vehicles, etc. Ensure that adequate insurance cover is maintained at all times
of the year as well as ensuring timely annual processes of renewal in liaison
with head office;
• Maintain Bank account records for the Country Office and prepare monthly
account reconciliations; Prepare of VAT returns and submit them to head
office timeously; process invoices for payment of office supplies; manage the
petty cash and account for it timeously; and keep record of the Country
Office’s accounts transaction, file and report on the same monthly.
• Receive requests and place orders for office supplies, stationary and other
office requirements and ensure effective cost controls are in place for this
process.
• Liaise with local suppliers to ensure cost effective procurement of office
supplies; with service providers to ensure adequate provision of utilities
(including telephones, water and electricity); and with service providers to
ensure adequate servicing and maintenance of office equipment (including
telephones, computers, office vehicles, photocopying machines, etc.)
• Account for use of stationery, fuel, motor vehicles etc; and coordinate the
activities of the driver/messenger
• Supervise contracted cleaners, guards, etc to ensure that all Bank premises
are safe and conducive for working. Report any damages to the Officer in
charge of Estates or administration timeously for repair or replacement.
• Maintain an Assets Register for the Office;
• Keep account of leases, payments and collection of rental payments and
ensure that the Bank meets its obligations.
• Participate in the preparation of training seminars, and meetings; coordinate
with others departments in organizing corporate events and functions; and
assist staff in acquisition of travel Visa, arrange local transport for staff on
official travel and visitors. Make hotel bookings for visitors and manage the
transfers to /from the airport cost effectively.
• Provide assistance to staff in-patriation by coordinating the process of housing
allocations, and other relevant relocation services for the new staff, for
example, processing exemptions for personal and official consignments
being imported into the country.
• Carry out any other tasks assigned by management.
Qualifications and Experience
• Bachelor’s degree in Business Studies or Social Sciences from a recognized
university.
• A professional HR qualification, such as post graduate diploma in HR
management will be an added advantage.
• At least 4 years human resources or administration experience in a company
of good repute.
Other Attributes
• Planning and organizing skills
• High level of Integrity and confidentiality
• Interpersonal skills
• Results orientation and attention to detail
• Imitative and pro-activity
• Good Oral and written communication and presentation skills.
• Information seeking
If your career aspirations match these challenging and exciting roles, please email
your application quoting the relevant job title by 21 November 2011 to The Human
Resources Manager at the following email address:
recruitment@eadb.org.
Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees. All applications should be sent online by email.
Applicants for all positions must be nationals of the EADB Member States. Only short
listed applicants will be contacted.
institution whose mandate is to promote sustainable economic development of its
Member States. The Member States of the EADB are Kenya, Uganda, Tanzania and
Rwanda.
The Bank seeks to identify competent, professional, and experienced individuals
committed to the development of East Africa to take up the following position:
OFFICE ADMINISTRATOR (KENYA)
Overall Purpose
The Office Administrator is responsible for the smooth and effective running of the
designated office by providing administrative services to support its business
operations. The Office Administrator provides administrative support including
book keeping, secretarial services, procurement, correspondence tracking and mail
delivery, telephone & communication operations, reception management, transport
services, travel arrangements and booking hotel accommodation for business visits
or meetings.
Duties and Responsibilities
• Provide information, conduct research and collect data relevant to the Bank’s
operations; and provide pertinent information to Managers on administrative
issues;
• Register and respond to mail and ensure timely management of all
correspondence;
• Maintain a library of relevant materials and of all documents produced by the
Bank on the country; retrieve and distribute for usage; track and keep record
of movement.
• Keep record of and update insurance for the office’s properties, motor
vehicles, etc. Ensure that adequate insurance cover is maintained at all times
of the year as well as ensuring timely annual processes of renewal in liaison
with head office;
• Maintain Bank account records for the Country Office and prepare monthly
account reconciliations; Prepare of VAT returns and submit them to head
office timeously; process invoices for payment of office supplies; manage the
petty cash and account for it timeously; and keep record of the Country
Office’s accounts transaction, file and report on the same monthly.
• Receive requests and place orders for office supplies, stationary and other
office requirements and ensure effective cost controls are in place for this
process.
• Liaise with local suppliers to ensure cost effective procurement of office
supplies; with service providers to ensure adequate provision of utilities
(including telephones, water and electricity); and with service providers to
ensure adequate servicing and maintenance of office equipment (including
telephones, computers, office vehicles, photocopying machines, etc.)
• Account for use of stationery, fuel, motor vehicles etc; and coordinate the
activities of the driver/messenger
• Supervise contracted cleaners, guards, etc to ensure that all Bank premises
are safe and conducive for working. Report any damages to the Officer in
charge of Estates or administration timeously for repair or replacement.
• Maintain an Assets Register for the Office;
• Keep account of leases, payments and collection of rental payments and
ensure that the Bank meets its obligations.
• Participate in the preparation of training seminars, and meetings; coordinate
with others departments in organizing corporate events and functions; and
assist staff in acquisition of travel Visa, arrange local transport for staff on
official travel and visitors. Make hotel bookings for visitors and manage the
transfers to /from the airport cost effectively.
• Provide assistance to staff in-patriation by coordinating the process of housing
allocations, and other relevant relocation services for the new staff, for
example, processing exemptions for personal and official consignments
being imported into the country.
• Carry out any other tasks assigned by management.
Qualifications and Experience
• Bachelor’s degree in Business Studies or Social Sciences from a recognized
university.
• A professional HR qualification, such as post graduate diploma in HR
management will be an added advantage.
• At least 4 years human resources or administration experience in a company
of good repute.
Other Attributes
• Planning and organizing skills
• High level of Integrity and confidentiality
• Interpersonal skills
• Results orientation and attention to detail
• Imitative and pro-activity
• Good Oral and written communication and presentation skills.
• Information seeking
If your career aspirations match these challenging and exciting roles, please email
your application quoting the relevant job title by 21 November 2011 to The Human
Resources Manager at the following email address:
recruitment@eadb.org.
Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees. All applications should be sent online by email.
Applicants for all positions must be nationals of the EADB Member States. Only short
listed applicants will be contacted.