KENYA RED CROSS
Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of
the Laws of Kenya of 21st December 1965.
Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.
KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect
that the Society has set up the Global Fund Programme Management Unit (GF PMU).
The unit is looking for qualified persons to fill the following positions:
PROCUREMENT MANAGER
1 Position
Reporting to: Head of Supply Chain
Job Location: KRCS Headquarters
Overall Purpose
Responsible to the Head of Supply Chain for development, implementation and evaluation of an effective
procurement plan and tender specifications for purchasing supplies and capital equipment in line with the approved
budget.
Other responsibilities include developing and implementing an effective procurement and supplies management
information system for monitoring and tracking costs of materials, goods and services in order to control expenditure
and ensure efficient use of the organisational resources.
Duties and Responsibilities
• Prepare strategic procurement plans and budget outlining key activities to be undertaken, the projected
cost, funding sources as well as expected outcomes
• Develop and implement flexible and responsive procurement and stores management system for monitoring
and tracking costs as well as maintaining up-to-date inventory of goods.
• Process approved purchase requisitions and recommending the most appropriate method of procurement,
either through direct purchase or through a competitive bidding process.
• Confer with vendors and suppliers to obtain product or service information such as price, availability and
delivery schedule. Also obtain estimate value of goods and services through multiple quotations from
reliable and competitive suppliers.
• Develop detailed tender specifications and performance standards to facilitate procurement of capital
equipment, goods and services in strict compliance with the Society’s approved policy as well as the Global
Fund requirements
• Organize procurement selection meetings to consider tender applications against approved technical
specifications and with due regard to market price, cost, quality and speed of delivery as well as economy
of operations.
• Prepare purchase orders, obtaining authorized signatures and forwarding procurement documents to the
Finance Department for payment processing.
• Follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
• Liaise with the Logistics unit to organize for the deliveries to the SRs or End-user
Minimum Qualifications
• Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognized
body
• Over three (3) years relevant experience in purchasing and supplies management gained from a large
organisation
Key Competencies
• Considerable knowledge of purchasing methods and procedures; working knowledge of sources of supplies,
price trends and grades or quality of materials and equipment;
• Working knowledge of procurement policy and procedures as well as government and donor agencies
procedures and regulations for acquisition and disposal of assets
• Proficiency in word processing, database, spreadsheet applications and computerised procurement and
stores software packages
• Demonstrated experience in preparing, evaluating and awarding of tenders including contract management.
All applications should be sent to:
The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi
So as to reach him not later than Friday, 23rd September 2011
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