Job Title: Regional Logistics Manager
Place of Work: Regional Office, Nairobi
Grade: 3
Reports to: Regional Finance Manager, East and Southern Africa
Reporting to position: Technical support to all Country Logistics Managers/Focal Points
Budget Responsibility: None
Child Protection Level: 3 The responsibilities of this post may require the post-holder to have one to one contact with children or young people.
Introduction
Save the Children is the world’s leading independent organization for children and works in over 120 countries around the world.
The Save the Children UK Regional Office for East and Southern Africa (ESARO) co-ordinates programmes in 8 countries. It is our intention to focus increased effort on making positive and lasting change for children across the region. This will require additional expansion in our Logistics portfolio to ensure efficiency in managing our operations and make lasting change for children in the region.
Job Purpose
To work with Country Directors and their management teams to build their logistics and operational capacity to plan and manage their resources and assets efficiently and effectively, ensuring that programmes meet their commitments and are accountable to their beneficiaries and donors.
By providing technical support to Country Logistics Managers and focal points on all aspects of logistics and operational programme delivery, it is expected the logistics manager will be able to help countries:
Place of Work: Regional Office, Nairobi
Grade: 3
Reports to: Regional Finance Manager, East and Southern Africa
Reporting to position: Technical support to all Country Logistics Managers/Focal Points
Budget Responsibility: None
Child Protection Level: 3 The responsibilities of this post may require the post-holder to have one to one contact with children or young people.
Introduction
Save the Children is the world’s leading independent organization for children and works in over 120 countries around the world.
The Save the Children UK Regional Office for East and Southern Africa (ESARO) co-ordinates programmes in 8 countries. It is our intention to focus increased effort on making positive and lasting change for children across the region. This will require additional expansion in our Logistics portfolio to ensure efficiency in managing our operations and make lasting change for children in the region.
Job Purpose
To work with Country Directors and their management teams to build their logistics and operational capacity to plan and manage their resources and assets efficiently and effectively, ensuring that programmes meet their commitments and are accountable to their beneficiaries and donors.
By providing technical support to Country Logistics Managers and focal points on all aspects of logistics and operational programme delivery, it is expected the logistics manager will be able to help countries:
- Identify significant reduction in their operational running costs through the utilization and allocation of resources and helping programme develop effective recharge mechanisms
- Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
- Improve the quality and timeliness of projects
- Review and advise on Country programmes local policies for Supply chain, Fleet and Equipment management, to be sure they are in line with SC global policies.
- Review logistics systems and procedures in Country and be sure that they meet SC UK minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered.
- Ensure monthly reporting systems are implemented in all programmes in line with financial control mechanisms for Procurement, stock, vehicles and assets. Review the monthly logistics reports and advise Countries where there are irregularities or areas of concern that need follow up.
- Review audit reports and follow up with programmes to ensure action points are addressed promptly and effectively.
- Provide training at regional and field level to logistics teams and programmes managers on logistics procedures, developing logistics strategies and managing logistics within their technical areas.
- Support and advise programmes on the structure, recruitment and management of their Logistics team and help programme develop and implement effective performance management of logistics staff
Review all medium and high risk project and procurement plans, and advise Country programmes and regional office on:
- feasibility of project in line with current and/or planned logistics capacity
- if logistics and operational costs have been adequately budgeted
- risk management in terms of supply chain planning i.e. lead times, donor compliance
- If recharge strategies for logistics costs such as transports, facilities and equipment are appropriate and consistent with SC and donor policies.
Support Country programmes and regional office to meet the Save the children annual priorities in:
Emergencies
Emergencies
- Working with Regional Emergency Manager and colleagues in HQ, strengthen emergency preparedness by helping programmes to develop logistics and supply strategies linking closely with the Global supplies team in London to ensure coordination with Global emergency supply strategies, framework agreements and emergency stockpiles
- Provide technical support and oversight to programmes when responding to emergencies
Fragile states project
- Working with regional team and Fragile states programme team in London support the monitoring of fragile state programmes within the region, assist in profiling, training and capacity building.
New born and child survival
- Working with regional programme and child survival managers to identify and develop child survival programming with in the region, ensuring that logistics requirements are planned and budgeted for.
Security
- Provide technical support to programmes in implementation of security plans in the aspects where logistics are responsible i.e. vehicles, facilities, communications network and supply chain.
- Working with the Regional Safety and Security Advisors on development and implementation of security plans and providing training and technical support.
Person specification
Essential
Essential
- Extensive international experience (3-5 years) managing humanitarian logistics in conflict or disaster affected countries (fragile states)
- Supply chain management in Humanitarian and development programmes including procurement, transport, warehouse and stock management and distribution
- Experience in setting up fleet management systems including planning, monitoring running costs, pooling, developing replacement strategies.
- Experience in the set up communications networks including HF & VHF radio systems, satellite phones and IT systems and development of communications procedures.
- Knowledge or working with major institutional donors, and understanding to their rules and regulations.
- Ability to evaluate logistics structures within SC UK programme in complex environments in order to devise appropriate and creative solutions to problems faced
- To be able to represent the organisation at public and senior level, with local authorities, UN and other international organisations and the media
- Excellent computer skills, experienced in Microsoft Offices systems, including PowerPoint, Excel and Word
- Willingness to travel 50% of the time to attend global meetings, carry out programme visits and assessments and assist as needed in emergency response
- Experience in training and running of workshops.
- Commitment to the values and mission of Save the Children.
- Excellent interpersonal and team skills.
- Fluency in written and spoken English
Desirable
- Working knowledge of Spanish and/or Portuguese
- Experience in programme logistics such as construction, water and sanitation
- Supply chain management of specialised Food and pharmaceutical supplies
To Apply
Interested candidates should apply online via: www.savethechildren.org.uk/jobs
Job Reference - 6292
