Receptionist / Administrative Assistant Required To fill Vacancy

Receptionist / Administrative Assistant

Our client, a Security Solutions firm, is looking for a young energetic and enthusiastic individual to fill up the above position.

Role & Responsibilities:

• Should have an interest and passion in what she does.
• Responsibilities within the company will be added from time to time.
• Must be reliable, punctual, and articulate, have good customer service skills, organized and have demonstrated ability to juggle priorities in a very busy office.
• Excellent interpersonal skills, pleasant telephone etiquette,
• Good use of all Microsoft applications, i.e. Windows 2007, Excel, Power point, Outlook and internet search tools.

Essential Skills:

• Excellent Customer Service and inter personal aptitude. 
• Devising and maintaining office systems, including data management and filing;
• Receiving and screening phone calls, enquiries and requests, and handling them when appropriate or referring them to the relevant department.  
• Attention to detail, problem solving skills and ability to meet deadlines.
• Ability to exercise good judgment, tact and diplomacy when interacting with employees, managers and clients.
• Ability to demonstrated technical aptitude and understanding of business office machines and phone systems
• Ability to maintain a high level of confidentiality
• Ability to operate independently as well as in a team in a frequently changing environment.
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email and responding on behalf of the company.
• Assisting in all office correspondence that are attached to the said position
• Producing documents, briefing papers, reports and presentations;
• Liaising with clients, suppliers and other staff where applicable

Qualifications:

• Higher/Diploma in Business Management or Customer Service
• Computer Literacy in MS word, Excel, Power point
• Well developed interpersonal and communication skills
• Minimum 3years experience in a similar role and a very busy working environment
• Proficient in written and spoken English

Please send your application to kazini.kenya@gmail.com before the 13th February 2014.

Only shortlisted candidates will be contacted.