Legal Action Worldwide Finance and Administration Officer Vacancy

Job Title: Finance and Administration Officer

Location: Nairobi

Reports to: Executive Director

Key Areas of Responsibility:

• Lead in the completion of regular internal and external financial processes as directed by the Executive Director
• Plan and organise the implementation and reporting of all logistics activities for LAW missions based on travel logistics and security policies and procedures

Job Tasks Include:

Accounting Roles

• Perform financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities
• Implement and monitor financial controls, including bank reconciliations and other control accounts, finance reports, etc.
• Consolidate accurate data entry into the QuickBooks ledger accounting system for monthly reporting.
• Prepare financial reports for donors and management.
• Organise and manage internal and external audits as per donor policies where appropriate
• Produce statutory (legal) accounts and other legal returns for LAW
• Assist the Executive Director in preparation of the annual budget
• Develop and maintain financial policies and procedures
• Ensure the financial policies and procedures are followed across the organization.
• Identify IT needs for the organisation
• Implement accounting systems as needed

Logistics and Administrative Roles

• Support all logistics-related activities, including travel and security, and ensure that policies and procedures are followed.
• Work together with program staff in order to develop the logistics strategy of LAW missions with the main aim being to:
• Anticipate logistics and operational needs
• Ensure availability of funding
• Provide logistical support to the missions
• Ensure that the office is well maintained
• Organise the procurement, use, replacement, and disposal of equipment in accordance with LAW and donors' policies and procedures.
• Ensure pre-qualification of vendors is done in line with the LAW policies
• Contribute in the review and design of the logistics and procurement policies, processes, procedures and guidelines
• Ensure that logistics and procurement operations are in line with LAW logistics and procurement policies and procedures, and with donor partner requirements

Expectations

• Maintain accurate financial record in accordance with Swiss Law.
• Maintain strong internal controls and ensure Swiss legal compliance.
• Ensure smooth running of the LAW office and LAW field missions.
• Manage global registration of LAW and take minutes in the various Board / Committee meetings

Minimum Qualifications

• A minimum of five years’ experience in financial management, professional designation preferred
• Experience with an International NGO essential
• Bachelors Degree in Business Administration or Accounting
• Certified in Public Accounting [preferred]
• Demonstrated financial management and accounting skills
• Ability to work effectively and accurately on multiple tasks in a fast-paced environment

How to Apply:
 

Please email your CV, along with a cover letter detailing how you meet the above criteria, to mangan@legalactionworldwide.org