Wednesday, January 9, 2013

Office Receptionist job in Kenya

Job Title: Office Receptionist
 
Reference: OR _2013

Recruiter: Altima Africa Ltd 
 
Contract: Permanent      
 
Location: Nairobi    

Available: ASAP
 
Category: Experienced    

Offer: Neg.
 
Profile Introduction
 
Our Client, a leading multinational I.T firm, seeks to recruit an Office Receptionist responsible for operating multi-line telephone system and various administrative duties to ensure smooth, swift and efficient service delivery to internal and external customers.
 
Minimum Requirements
  • Undergraduate degree in an administrative field will be critical.
  • Additional qualifications in secretarial fields will be an added advantage.
  • At least 2 years’ experience in a busy multi-cultural / multinational organization.
Job Specification - Office Receptionist
 
Essential Duties and Responsibilities
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Retrieves messages from voice mail and forwards to appropriate personnel.
  • Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
  • Answers questions about organization and provides callers with address, directions, and other information.
  • Monitors visitor access and issues passes when required.
  • Updates appointment calendars.
  • Receives, sorts, and routes mail; maintains and routes publications.
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
  • Takes payments for services and products.
  • Prepares travel vouchers.
  • Orders, receives, and maintains office supplies.
  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
  • Performs other clerical duties such as filing, photocopying, and collating.
Competencies
  • Excellent Planning and Organizational skills
  • Ability to effectively manage multiple priorities at a given time
  • Exemplary Customer Service Skills
  • Prioritizing and Decision Making skills
  • Excellent Interpersonal skills
  • Exemplary Communication skills
  • Initiative and Innovation
  • Punctuality and Dependability
  • Adherence to Procedures and Quality Standards
How to apply
 
If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 21st January 2013.
 
Please note that only qualified candidates will be contacted.
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