Executive Personal Assistant To The Ceo Nairobi
Resolution Health E A Ltd is a young, energetic and fast growing regional Medical Insurance Provider with branches in Kisumu, Mombasa and Tanzania. Resolution Health has 225 staff and a client base of over 60,000 members.
We are looking for a spectacular Executive Personal Assistant to support the daily needs of our CEO.
The ideal candidate will be experienced in handling a wide range of executive and administrative support tasks and will be able to work independently. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a CEO. Key responsibilities include:
1. Secretarial support:
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible;
• Collect and open all mail addressed to the CEO;
• Manage CEO’s official expenditures and claims;
• Draft, type and dispatch all the CEO’s correspondence;
• Schedule meetings as and when required and ensure the CEO is well-prepared for the said meetings;
• Coordinate CEO’s personal schedules;
• Any other duties as assigned by the CEO;
2. Time Management:
Maintain the CEO’s calendar, prioritize and schedule meetings;
Arrange travel plans and itineraries (domestic & international)
Help CEO manage output, workflow and office deadlines;
3. External Relationship Management:
Act as the external contact point, providing phone support, screening and follow-up on phone calls
Ensure timely preparation of materials for team and Board meetings; take notes for meetings;
Coordinate both on and off-site meetings with board members and management - travel planning and all other logistical support;
4. Administrative Functions:
Maintain and update corporate contact databases and a good filing system and retrieve information as and when required;
Guarantee that CEO related administrative procedures are led in an efficient way in relation to costs and time;
Qualifications & experiences:
Incumbent must have proficient secretarial experience in a senior level preferably for 3 years
Advanced diploma in Secretarial
Bachelor’s Degree in a business field –an added advantage
Comprehensive knowledge of Microsoft Office
Key Competencies:
Experience working with external contacts at a high level;
Ability to multi-task and prioritize;
Strong attention to detail, organized and delivers within minimal time;
Excellent judgment and discretion;
Effective verbal and written communication with good time management skills
Assertive and confident;
Requires minimum supervision;
Excellent interpersonal skills;
If you believe you are a team player and would be a valuable resource to this ever growing brand, kindly email your application letter, updated CV listing three references with their email or phone contacts, your age and expected remuneration package not later than Monday 17th December 2012 to hr@resolution.co.ke.
Ensure that you quote the position on your email. Only shortlisted candidates will be contacted.
To find out more about Resolution Health log on to www.resolution.co.ke
My Health, My Life, My Resolution
Resolution Health E A Ltd is a young, energetic and fast growing regional Medical Insurance Provider with branches in Kisumu, Mombasa and Tanzania. Resolution Health has 225 staff and a client base of over 60,000 members.
We are looking for a spectacular Executive Personal Assistant to support the daily needs of our CEO.
The ideal candidate will be experienced in handling a wide range of executive and administrative support tasks and will be able to work independently. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a CEO. Key responsibilities include:
1. Secretarial support:
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible;
• Collect and open all mail addressed to the CEO;
• Manage CEO’s official expenditures and claims;
• Draft, type and dispatch all the CEO’s correspondence;
• Schedule meetings as and when required and ensure the CEO is well-prepared for the said meetings;
• Coordinate CEO’s personal schedules;
• Any other duties as assigned by the CEO;
2. Time Management:
Maintain the CEO’s calendar, prioritize and schedule meetings;
Arrange travel plans and itineraries (domestic & international)
Help CEO manage output, workflow and office deadlines;
3. External Relationship Management:
Act as the external contact point, providing phone support, screening and follow-up on phone calls
Ensure timely preparation of materials for team and Board meetings; take notes for meetings;
Coordinate both on and off-site meetings with board members and management - travel planning and all other logistical support;
4. Administrative Functions:
Maintain and update corporate contact databases and a good filing system and retrieve information as and when required;
Guarantee that CEO related administrative procedures are led in an efficient way in relation to costs and time;
Qualifications & experiences:
Incumbent must have proficient secretarial experience in a senior level preferably for 3 years
Advanced diploma in Secretarial
Bachelor’s Degree in a business field –an added advantage
Comprehensive knowledge of Microsoft Office
Key Competencies:
Experience working with external contacts at a high level;
Ability to multi-task and prioritize;
Strong attention to detail, organized and delivers within minimal time;
Excellent judgment and discretion;
Effective verbal and written communication with good time management skills
Assertive and confident;
Requires minimum supervision;
Excellent interpersonal skills;
If you believe you are a team player and would be a valuable resource to this ever growing brand, kindly email your application letter, updated CV listing three references with their email or phone contacts, your age and expected remuneration package not later than Monday 17th December 2012 to hr@resolution.co.ke.
Ensure that you quote the position on your email. Only shortlisted candidates will be contacted.
To find out more about Resolution Health log on to www.resolution.co.ke
My Health, My Life, My Resolution