Job Title: Human Resources Assistant
REF: VA-98-12
Recruiter: U.S. Embassy
AA/EE: Not Applicable
Contract Permanent
Location: Nairobi
Available: Immediately
Category: Human Resources / Recruitment
Offer: FP-8; FSN-6 (This is an FSN-7 position)
Recruitment will be done at a developmental level FSN-6
Introduction
The Human Resources Office (HRO)has an opening for the position of Human Resources Assistant. The position will be available immediately. Closing date of this position is COB August 10, 2012.
Note:
You will be notified when the decision is made.
Minimum Requirements
Bachelor’s degree in Marketing is required.
Student internship of 6 months in general administrative work is required.
Level IV English, Level IV Kiswahili are required.
Other Criteria:
Must be proficient in Microsoft Office Suites.
Job Specification
BASIC FUNCTION OF POSITION
Serves as HR Assistant with primary responsibility for LE Staff medical/life benefit and processing of all types of personnel actions.
Incumbent is the point of contact for families impacted by 1998 bombing.
Overall supervision provided by HRM Specialist.
Incumbent will develop Customer Relation Plan for HR Section.
MAJOR DUTIES AND RESPONSIBILITIES
Section Lead on Customer Service Upgrades 25%
Provides in-house training and develop projects to improve section interaction with clients and general customer service. Processing of Personnel Actions 25%
Responsible for preparation, tracking and processing of all types of LE Staff personnel actions. This includes LES appointment, termination, promotion, within grade increase, meritorious step increase, change in data element, retirement, reassignment, grade retention, suspension, return to duty, denial of within grade increase, mass salary change personnel actions, and other actions; processes extension of appointment cables for all PSA/PSA Plus agreements, upon expiry. Logistical oversight of Medical/Life Benefits 20% ·
Responsible for oversight of the Mission’s LES benefit structure: medical, life, disability benefits. · Serves as first-line Mission point of contact on medical LES benefits. · Manages benefit logistics and processing; updating and management of employee information; payment and reconciliation of premiums; death claims. · Updates on bi-weekly basis payroll deductions for individual employees enrolled in medical plan and payments to insurer. Families impacted by 1998 bombing 20% ·
Serves as mission POC for recordkeeping, communication and all other issues relating to support for families of victims of the bombing. · Oversees renewal of school fees management contract upon expiry. Update SOW for the contract and facilitate bidding process, rewarding/renewal of new contract. Requests annual funding and end of year reports. · Process medical and death claims made under Workers’ Compensation. Develops and maintains all records, including payments, on OWCP claims. Serves as liaison with HR/ER and the Department of Labor. · Serves as Mission POC for family members of deceased employees and medically retired employees of 1998 bombing. Serves as the pay liaison person for the survivors; tracking annuity payment checks and maintaining records. Other duties as assigned 10% ·
Provide support for section special events, including outreach events, workshops and trainings. · Back up to pension and NSSF issues. · May perform any other duties as assigned.
Selection Process: WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Current employees serving a probationary period are not eligible to apply.
Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Applicants must be available for an interview and for proficiency testing as required by the selecting official.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
How to Apply: or to apply for this vacancy. When applying for this position, kindly email us with the additional documents as specifically required for the position (e.g. licenses, certificates, diplomas, degrees) to nairobidocs@state.gov. Kindly set the subject of the email in the following format: Job ref/Job title/Your Full Name/ID
DISCLAIMER: The US Diplomatic Mission to Kenya uses My Jobs in Kenya, a commercial Internet recruitment site, to advertise all of its positions, and to provide an online facility for submitting applications. Deadline: 10th Aug 2012
REF: VA-98-12
Recruiter: U.S. Embassy
AA/EE: Not Applicable
Contract Permanent
Location: Nairobi
Available: Immediately
Category: Human Resources / Recruitment
Offer: FP-8; FSN-6 (This is an FSN-7 position)
Recruitment will be done at a developmental level FSN-6
Introduction
The Human Resources Office (HRO)has an opening for the position of Human Resources Assistant. The position will be available immediately. Closing date of this position is COB August 10, 2012.
Note:
You will be notified when the decision is made.
Minimum Requirements
Bachelor’s degree in Marketing is required.
Student internship of 6 months in general administrative work is required.
Level IV English, Level IV Kiswahili are required.
Other Criteria:
Must be proficient in Microsoft Office Suites.
Job Specification
BASIC FUNCTION OF POSITION
Serves as HR Assistant with primary responsibility for LE Staff medical/life benefit and processing of all types of personnel actions.
Incumbent is the point of contact for families impacted by 1998 bombing.
Overall supervision provided by HRM Specialist.
Incumbent will develop Customer Relation Plan for HR Section.
MAJOR DUTIES AND RESPONSIBILITIES
Section Lead on Customer Service Upgrades 25%
Provides in-house training and develop projects to improve section interaction with clients and general customer service. Processing of Personnel Actions 25%
Responsible for preparation, tracking and processing of all types of LE Staff personnel actions. This includes LES appointment, termination, promotion, within grade increase, meritorious step increase, change in data element, retirement, reassignment, grade retention, suspension, return to duty, denial of within grade increase, mass salary change personnel actions, and other actions; processes extension of appointment cables for all PSA/PSA Plus agreements, upon expiry. Logistical oversight of Medical/Life Benefits 20% ·
Responsible for oversight of the Mission’s LES benefit structure: medical, life, disability benefits. · Serves as first-line Mission point of contact on medical LES benefits. · Manages benefit logistics and processing; updating and management of employee information; payment and reconciliation of premiums; death claims. · Updates on bi-weekly basis payroll deductions for individual employees enrolled in medical plan and payments to insurer. Families impacted by 1998 bombing 20% ·
Serves as mission POC for recordkeeping, communication and all other issues relating to support for families of victims of the bombing. · Oversees renewal of school fees management contract upon expiry. Update SOW for the contract and facilitate bidding process, rewarding/renewal of new contract. Requests annual funding and end of year reports. · Process medical and death claims made under Workers’ Compensation. Develops and maintains all records, including payments, on OWCP claims. Serves as liaison with HR/ER and the Department of Labor. · Serves as Mission POC for family members of deceased employees and medically retired employees of 1998 bombing. Serves as the pay liaison person for the survivors; tracking annuity payment checks and maintaining records. Other duties as assigned 10% ·
Provide support for section special events, including outreach events, workshops and trainings. · Back up to pension and NSSF issues. · May perform any other duties as assigned.
Selection Process: WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Current employees serving a probationary period are not eligible to apply.
Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Applicants must be available for an interview and for proficiency testing as required by the selecting official.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
How to Apply: or to apply for this vacancy. When applying for this position, kindly email us with the additional documents as specifically required for the position (e.g. licenses, certificates, diplomas, degrees) to nairobidocs@state.gov. Kindly set the subject of the email in the following format: Job ref/Job title/Your Full Name/ID
DISCLAIMER: The US Diplomatic Mission to Kenya uses My Jobs in Kenya, a commercial Internet recruitment site, to advertise all of its positions, and to provide an online facility for submitting applications. Deadline: 10th Aug 2012