Position: Administrative Assistant
Industry: BPO
Location: Nairobi
Our client, a fast growing specialized BPO firm seeks to recruit an Administrative Assistant to perform a wide range of administrative and office support activities for the department, managers and supervisors to facilitate the efficient operation of the organization.
Key Tasks and Responsibilities
Assume receptionist duties, greet public and refer them to appropriate staff members, attending phone calls and replying to the emails received by the client
Retrieve documents from filing system
Resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meeting, appointments and travel arrangements for managers or supervisors
Prepare agendas and schedule for meetings then record, compile, transcribe and distribute minutes of meetings
Coordinate maintenance of office supply inventories
Coordinate and maintain records for staff, telephones, parking and petty cash
Assist staff with administrative duties and completion of necessary statistical reports as requested
Cooperate in the maintenance or modification of database management for quality assurance
Distribute incoming mail and prepare outgoing mail including bulk mail
Maintain front desk area, keeping it clean and free from clutter
Maintain appropriate interpersonal relationships with employees, peers and customers
Professional Skills and Competencies
A Diploma in business related field
Minimum 1 year clerical or administrative experience
Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
Knowledge of general office machines and telephone
High degree of discretion dealing with confidential information
Ability and willingness to work some early mornings, evenings and weekend days
To apply, send your CV only to cvs@flexi-personnel.com before Friday 27th April 2013.
Clearly indicate the position applied for and the minimum salary expectation on the subject line. Industry: BPO
Location: Nairobi
Our client, a fast growing specialized BPO firm seeks to recruit an Administrative Assistant to perform a wide range of administrative and office support activities for the department, managers and supervisors to facilitate the efficient operation of the organization.
Key Tasks and Responsibilities
Assume receptionist duties, greet public and refer them to appropriate staff members, attending phone calls and replying to the emails received by the client
Retrieve documents from filing system
Resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meeting, appointments and travel arrangements for managers or supervisors
Prepare agendas and schedule for meetings then record, compile, transcribe and distribute minutes of meetings
Coordinate maintenance of office supply inventories
Coordinate and maintain records for staff, telephones, parking and petty cash
Assist staff with administrative duties and completion of necessary statistical reports as requested
Cooperate in the maintenance or modification of database management for quality assurance
Distribute incoming mail and prepare outgoing mail including bulk mail
Maintain front desk area, keeping it clean and free from clutter
Maintain appropriate interpersonal relationships with employees, peers and customers
Professional Skills and Competencies
A Diploma in business related field
Minimum 1 year clerical or administrative experience
Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
Knowledge of general office machines and telephone
High degree of discretion dealing with confidential information
Ability and willingness to work some early mornings, evenings and weekend days
To apply, send your CV only to cvs@flexi-personnel.com before Friday 27th April 2013.