Office of the Controller of Budget - Vacant Positions

Republic of Kenya

Office of the Controller of Budget

Career Opportunities

The Office of the Controller of Budget is an independent office established under Article 228 of the Constitution of Kenya, 2010. 

Its core mandate is to oversee implementation of the budgets of the national and county governments by authorizing withdrawals from the Consolidated Fund (Article 206), County Revenue Fund (Article 207) and Equalisation Fund (Article 204), if satisfied that the same is in accordance with the law (Article 228(5).

Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit qualified and competent staff to fill the following vacant positions.

Position: Registry Officer

Reporting to the Manager Registry and Library Services, the successful candidate will be responsible for implementation of all registry policies, strategies and programs including the receipt and dissemination of reports.

Key Responsibilities:

• Implement registry, strategies, policies and systems;
• Receiving, recording and distributing all reports and office correspondence;
• Ensure timely collection, delivery and registration of postage and courier distribution;
• Maintain good filing system and ensures security of records;
• Dispose records in line with laid down Government procedures;
• Any other relevant duties that may be assigned by the Manager, Library / Registry Services from time to time.
  

Requirements for the position:

• Must have a Bachelor’s degree in Business Administration, Social Sciences, Library and Information Science or its equivalent from a recognized university.
• At least 2 years relevant work experience;

Additional skills

All applicants to the above positions should possess the following additional skills:

• Excellent communication and interpersonal skills
• Integrity
• Team player
• Be conversant with records management procedures and practices;
• Excellent computer skills;

Position: Chief Manager, Human Resource and Administration

Reporting to the Director Corporate Services, the successful candidate will be responsible for developing, implementing and reviewing Human Resources/ Administration policies and strategies.

Key Responsibilities

• Head Human Resource and Administration Division.
• Oversee development of Human Resources/ Administrative policies, strategies and manuals.
• Responsible for acquisition of Human Capital.
• Formulate a performance management system.
• Develop competitive compensation strategies and systems
• Ensure maintenance and updating of all staff records.
• Develop succession plan.
• Develop staff establishment.
• Design a competitive compensation scheme for staff.
• Design staff development plan.
• Develop staff induction, mentoring and coaching policy framework.
• Ensure effective administration of office support and security services

Requirements for the position:

• Must have a Bachelor’s degree in Human Resources Management, Social Sciences, Business Administration, or its equivalent from a recognized university.
• Must have a Master’s degree in Human Resources Management, Social Sciences, Business Administration, or its equivalent from a recognized university;
• Must have at least 10 years’ experience in Human Resource Management/Administration.
• Must be well versed with the Constitution of Kenya
• Sound knowledge of Labour laws and Employment Act 2007.
• Must be an active member of a relevant professional body with confirmed good standing record

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Excellent computer skills;
• Team player
• Ability to articulate, interpret and implement national policies and development goals.

Position: Human Resource and Administration Officer

2 Posts

Reporting to the Manager Human Resource &Administration the successful candidate will implement Human Resources/ Administration policies, systems and procedures.

Key Responsibilities

• Implement Human Resources/ Administration policies, strategies and procedures ;
• Assist in staff recruitment exercises;
• Implement and maintain the performance management system.
• Undertake staff deployment
• Administer competitive compensation strategies and systems
• Maintain staff records.
• Maintain service providers contracts ‘
• Implement the staff development plan.
• Implement the staff induction, mentoring and coaching policy framework.
• Manage the organization’s physical assets.

Requirements for the position:

• Must have a Bachelor’s degree in Human Resources Management, Business Administration, Social Science or its equivalent from a recognized university.
• Must be versed with the Constitution of Kenya.
• At least 2 years relevant work experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Excellent communication and interpersonal skills
• Integrity
• Excellent computer skills;
• Team player

Position: Chief Manager – Finance and Accounts

Reporting to the Director Corporate Services the successful candidate will be responsible for developing sound financial policies and internal control systems in line with generally accepted accounting standards.

Key Responsibilities:

• Head the Finance/Accounts Division;
• Develop sound financial management policies, procedures and controls to ensure integrity and consistency with relevant legislative framework;
• Oversee the maintenance, preparation and updating of the books of accounts;
• Oversee timely preparation of the annual budget and budgetary control and variance analysis reports;
• Oversee timely preparation of periodic financial reports and statements;
• Oversee preparation of monthly cash flow statements and bank reconciliation statements;
• Design sound accounting procedures, policies, systems and procedures in line with generally accepted accounting standards.
• In collaboration with the Chief Manager ICT, coordinates the development of appropriate financial information management systems;
• Ensure timely remittance of statutory deductions and general compliance with statutory requirements.
• Any other relevant duties that may be assigned by the Director, Corporate Services from time to time.

Requirements for the position:

• Must have a Bachelor’s degree in either Commerce, Business Administration, Finance or its equivalent from a recognized university
• Must have a Master’s degree in either Business Administration, Finance or its equivalent from a recognized university
• Must have at least 10 years’ managerial experience in Financial Management
• Must be a Certified Public Accountant.
• Must be well versed with the Constitution of Kenya
• Must be an active member of a relevant professional accounting body with confirmed good standing record

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Excellent computer skills;
• Sound knowledge of relevant laws, government regulations and policies
• Ability to articulate, interpret and implement national policies and development goals.

Manager – Finance and Accounts

Reporting to the Chief Manager Finance and Accounts, the successful candidate will be responsible for implementing and maintaining sound accounting procedures, policies and systems in line with generally accepted accounting standards.

Key Responsibilities:

• Ensure implementation of a sound financial management policy frame-work.
• Ensure proper books of accounts are maintained;
• Ensure timely preparation of budgets and periodic financial reports ;
• Implement sound accounting policies, systems and procedures in line with generally accepted accounting standards;
• Ensure compliance with statutory requirements.
• Oversee preparation of monthly cash flow statements and bank reconciliation statements;
• Any other relevant duties that may be assigned by the Chief Manager Finance/Accounts from time to time.

Requirements for the position:

• Must have a Bachelor’s degree in either Commerce, Business Administration, Finance or its equivalent from a recognized university
• Must have a Masters degree in either Business Administration, Finance or its equivalent from a recognized university
• Must have at least 5 years’ experience in Financial Management
• Must be a Certified Public Accountant.
• Must be versed with the Constitution of Kenya
• Must be an active member of a relevant professional body with confirmed good standing record

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Excellent computer skills;
• Sound knowledge of relevant laws, government regulations and policies

Position: Accountant

2 Posts

Reporting to the Manager Finance/Accounts, the successful candidate will assist in implementing and maintaining sound accounting procedures, policies and systems in line with generally accepted accounting standards.

Key Responsibilities:

• Prepare accurate and timely bank reconciliations.
• Prepare and submit statutory payments.
• Prepare the annual budget
• Prepare timely and accurate financial statements.
• Prepare and maintain the asset register.
• Process the payroll;
• Prepare cash flow forecasts;
• Maintain ledgers.
• Prepare and maintains the cash book and other subsidiary books
• Administer petty cash.
• Prepare periodic payment reports( monthly expenditure returns)

Requirements for the position:

• Must have a Bachelors degree in either Commerce, Finance, Business Administration or its equivalent from a recognized university
• Must have at least a CPA II Certificate or its equivalent.
• At least 2 years relevant work experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Excellent communication and interpersonal skills
• Integrity
• Excellent computer skills;
• Team player

Position: Chief Manager, Public Relations & Communications

Reporting to the Director Corporate Services, the successful candidate will be responsible for management and implementation of the Organization’s Corporate Affairs policies, procedures and systems.

Key Responsibilities:

• Head the Corporate Affairs Division
• Develop and implement an internal and external communication policy, strategy and design appropriate programmes and infrastructure to facilitate its implementation;
• Oversee preparation of media supplements, documentaries, press release/media features;
• Coordinate corporate communications, in consultation with the Director, Corporate Services;
• Responsible for development of the Office’s corporate identity and ensuring it is applied consistently throughout the organization;
• Day-to- day management of the Office’s website, including updating and ongoing monitoring;
• Writing and editing content for the internet, staff newsletter, media briefings, annual reports and other internal communication channels;
• Facilitate information exchange with all stake-holders
• Oversee production of periodic corporate affairs reports
• Oversee the development of civic education programs
• Any other relevant duties assigned by the Director Corporate services from time to time.

Requirements for the position:

• Must have a Bachelors degree in either Communication and Public Relations, Journalism / Mass Communication, Business Administration, Social Sciences or its equivalent from a recognized university
• Must have a Master’s degree in either Communications and Public Relations, Journalism/Mass Communication, , Business Administration, Social Sciences or its equivalent from a recognized university;
• Must have at least 10 years’ experience at senior management level in a corporate communications environment.
• Must be versed with the Constitution of Kenya

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Excellent computer skills;
• Sound knowledge of relevant laws, government regulations and policies.
• Ability to articulate, interpret and implement national policies and development goals.

Position: Chief Manager, ICT

Reporting to the Director Corporate Services, the successful candidate will be responsible for designing, implementing and maintaining an appropriate Information and Communications Technology infrastructure, policies, procedures and systems to effectively and efficiently aid in the delivery of the mandate of the Office of the Controller of Budget.

Key Responsibilities:

• Responsible for designing, implementation and maintenance of an ICT strategy for the organization
• Oversee the design, development and implementation of an interactive website.
• Responsible for ICT skills improvement for all staff in the organization.
• Oversee ICT infrastructure system & administration;
• Oversee proper maintenance of the office Local Area Network (LAN);
• Oversee preparation of hardware and software specifications to facilitate acquisition;
• Any other relevant duties assigned by the Director Corporate Affairs.

Requirements for this position

• Must have a Bachelor’s degree in either Information Communication Technology or Computer Science from a recognized University;
• Must have a Master’s degree in either Information Communication Technology or Computer Science from a recognized University;
• Must have at least 10 years’ experience at senior management level in an Information Communication Technology environment.
• Must be versed with the Constitution of Kenya.

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Sound knowledge of relevant laws, government regulations and policies.

Position: ICT Officer

Reporting to the ICT Manager, the successful candidate will be responsible for implementing and maintaining the ICT infrastructure, policies, procedures and systems.

Key Responsibilities:

• Assist in designing, development and implementation of interactive website;
• Implement ICT policies, procedures and systems.
• Provide day to day on-site administrative support and periodic servicing of the network and all peripherals;
• Develop user specifications for hardware and software acquisition;
• Assist in implementation of ICT strategy;
• Handle all computers and related installations and network connections;
• Undertake capacity building for all staff on ICT applications
• Develop, maintain and review data bases for the organization.

Requirements for this position

• Must have a Bachelor’s degree in either Information Communication Technology, Computer Science or its equivalent from a recognized University;
• At least 2 years relevant work experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Excellent communication and interpersonal skills
• Integrity
• Team player

Position: Supply Chain Management Officer

Reporting to the Manager Supply Chain Management, the successful candidate will be responsible for implementation of Supply Chain Management policies, procedures and systems.

Key Responsibilities:

• Assist in acquisition of goods and services in line with the laid down procurement rules and regulations under the Public Procurement and Disposal Act.
• Implement the Annual Procurement Plan.
• Maintain an inventory of service providers.
• Prepare quarterly reports to Public Procurement Oversight Authority (PPOA).
• Prepare periodic reports on supply chain management
• Assist in stock control;
• Assist in reviewing, updating, interpreting and implementing existing supplies policies, regulations and procedures

Requirements for the position:

• Must have a Bachelor’s degree in either, Supply Chain Management, Business Administration, Economics, Commerce, Finance or its equivalent from a recognized University.
• At least 2 years relevant work experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

• Excellent communication and interpersonal skills
• Integrity
• Excellent computer skills;
• Team player

Successful candidates for the above positions will be offered a competitive remuneration package and will be appointed on a three year contract renewable upon satisfactory performance.

Application Process

If you possess the above qualifications and the drive to meet the challenges, please write in confidence quoting the job title on both the cover letter and envelope accompanied by a detailed and up-to-date curriculum vitae, indicating your current remuneration, academic and professional qualifications, work experience, home county, your e-mail and telephone contacts.

Your c.v must clearly indicate four names of referees who must be familiar with your previous academic/work experience and indicate their telephone, postal and email addresses. Attach copies of your educational, professional certificates, Identity Card and testimonials.

Applications should be addressed to the Controller of Budget P.O Box 35616-00100 Nairobi and be sent by post or hand delivered to our offices at Bima House 12th Floor by 28th September, 2012.

The Office of the Controller of Budget is an equal opportunity employer.

Canvassing of any form will lead to automatic disqualification