Our Client, an ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service seeks to hire an Office Assistant
Job Responsibilities
Being the office Assistant, you are Directly Accountable for;
1. Reception
Main Activities
Answer general phone inquiries in a professional and courteous manner
Direct phone inquiries to the appropriate staff member
Reply to general information requests with the accurate information
Greet visitors to the organization in a professional and friendly manner
2. Provide office support services
Main Activities
Receive, direct and relay telephone messages and fax messages
Direct the general public to the appropriate staff member
Pick up and deliver the mail
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference
Telephone calls
Make preparations for management and executive meetings
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
3. Maintain office records
Main Activities
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer of files and records
Transfer and dispose records according to retention schedules and policies
Ensure personnel files are up to date and secure
4. Maintain office efficiency
Main Activities
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
5. Support the Chief Executive Officer and other staff
Main Activities
Assist the Chief Executive Officer and other staff as requested
Provide administrative services for the Chief Executive Officer
6. Related assignments
Perform other related duties or assignment as directed.
Organizational Alignment
Reports to the Office Administration Officer / human resources manager.
Academic Qualifications
Diploma in Office Administration / Human Resource Management / Business Management / 3 years Office Assistant Experience
Knowledge Requirement
Knowledge of office administration & human resource management
Ability to maintain a high level of accuracy in preparing and entering information
Skills Requirement
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Qualified Candidates t send applications to careersinafrika@gmail.com by close of business July 25th 2012
Job Responsibilities
Being the office Assistant, you are Directly Accountable for;
1. Reception
Main Activities
Answer general phone inquiries in a professional and courteous manner
Direct phone inquiries to the appropriate staff member
Reply to general information requests with the accurate information
Greet visitors to the organization in a professional and friendly manner
2. Provide office support services
Main Activities
Receive, direct and relay telephone messages and fax messages
Direct the general public to the appropriate staff member
Pick up and deliver the mail
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference
Telephone calls
Make preparations for management and executive meetings
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
3. Maintain office records
Main Activities
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer of files and records
Transfer and dispose records according to retention schedules and policies
Ensure personnel files are up to date and secure
4. Maintain office efficiency
Main Activities
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
5. Support the Chief Executive Officer and other staff
Main Activities
Assist the Chief Executive Officer and other staff as requested
Provide administrative services for the Chief Executive Officer
6. Related assignments
Perform other related duties or assignment as directed.
Organizational Alignment
Reports to the Office Administration Officer / human resources manager.
Academic Qualifications
Diploma in Office Administration / Human Resource Management / Business Management / 3 years Office Assistant Experience
Knowledge Requirement
Knowledge of office administration & human resource management
Ability to maintain a high level of accuracy in preparing and entering information
Skills Requirement
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Qualified Candidates t send applications to careersinafrika@gmail.com by close of business July 25th 2012