Title: Logistics Assistant
Place: Nairobi
People with disabilities are strongly encouraged to apply
Job Context
The Organization
Handicap International is an independent and impartial international Humanitarian organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is present in Dadaab refugee camps since 2007 through its development department. In response to the recent and massive influx of refugees, Handicap International’s Emergency Response Department has launched in August 2011 a holistic approach called Disability and Vulnerability Focal Point (DVFP) to respond to the needs of the most vulnerable newly arrived refugees.
The strategy of these DVFPs is to identify most vulnerable persons and enhance their access to essential basic and specific services through different mechanisms as well as through direct services’ provision.
Handicap International is also currently launching a new activity to respond to the needs of people suffering from ARI (Acute Respiratory Infections) especially amongst malnourished children.
After a period of suspension of most of our activities due to the degradation of the security context, we are now resuming our emergency activities with new modalities.
Global Objective Of The Position
Based in Nairobi, you will locally assure the purchase of material in accordance with all HI purchase procedures. As an assistant support logistician, you will organize, centralize and file all the procurements files and ensure an efficient following of the items till the delivery. You will also support the Nairobi logistician in his entire routines job, including the Nairobi base management.
Responsibilities
1. Purchasing follow-up
With the support of Capital Logistician, process requests received from the program through quotation requests, supplier identification and purchasing in respect to Handicap international procurement procedures
Ensure adequate information is available from the program and relayed accordingly to suppliers for the purposes of quoting and supply
Participate in negotiation process for best value of money in consideration to acceptable price, Quality, delivery periods and payment terms
Ensure that all the purchase requests are duly validated before final purchase process
Follow-up with suppliers on deliveries in line with the delay period required
2. Stock control and movement
Ensure goods delivered conforms to the defined quality and quantities through physical inspection on reception for all material purchased in Nairobi
Keeps an updated inventory of the material purchased and awaiting transport request from the Program at Nairobi level
Under the supervision of the capital logistician, plan and organise transportation of material upon request by the program team
Assists the Capital Logistician to identify suitable and the best transport service providers
Ensure goods are well packed for transportation with acceptable weight limits and labelling
Ensure all transport documents ( Packing lists, waybill, customs documents) are well prepared
Supervising the loading whenever goods are despatched
3. Administrative compliance of purchases files
Ensure the adequate filling of purchases files in sequence and due validations by signature including dates on all documents.
Maintain well organized records of the orders according to the HI purchase procedures.
Ensure that suppliers are paid on time and copies of payment kept on file
4. Reporting
Submit to the Capital logistician the Purchase Service request (PSR) follow-up on weekly basis
Submit to the capital logistician movement follow-up on daily update
Follow the equipment list and lending process.
5. Other duties
To perform any other duty as may be delegated through the Capital Logistician or Logistics Coordinator
Hierarchical Relationships
Line manager: Capital Logistician
Line manager+1: Logistics coordinator
Functional Relationships
Admin department
Logistic team in Dadaab
Required Profile
Education
Logistic diploma
Languages
English and Swahili
Somali is a plus
Experience
Minimum of 2 years’ experience in supply chain management or logistics
Skills
Good practice of excel and word
Personal qualities
High attention to details
Thorough
Conscientious
Reliable
Ability to work within a team
Ability to work under short deadlines / high pressure
Adaptable and flexible
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV indicating your salary history and 3 referees with their current contacts by email to :-
hr-nairobi@handicap-international-ken.org .
The email subject line should be marked: “Application for position of Logistics Assistant”
Only short listed candidates with the above qualifications and skills will be contacted.
Place: Nairobi
People with disabilities are strongly encouraged to apply
Job Context
The Organization
Handicap International is an independent and impartial international Humanitarian organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is present in Dadaab refugee camps since 2007 through its development department. In response to the recent and massive influx of refugees, Handicap International’s Emergency Response Department has launched in August 2011 a holistic approach called Disability and Vulnerability Focal Point (DVFP) to respond to the needs of the most vulnerable newly arrived refugees.
The strategy of these DVFPs is to identify most vulnerable persons and enhance their access to essential basic and specific services through different mechanisms as well as through direct services’ provision.
Handicap International is also currently launching a new activity to respond to the needs of people suffering from ARI (Acute Respiratory Infections) especially amongst malnourished children.
After a period of suspension of most of our activities due to the degradation of the security context, we are now resuming our emergency activities with new modalities.
Global Objective Of The Position
Based in Nairobi, you will locally assure the purchase of material in accordance with all HI purchase procedures. As an assistant support logistician, you will organize, centralize and file all the procurements files and ensure an efficient following of the items till the delivery. You will also support the Nairobi logistician in his entire routines job, including the Nairobi base management.
Responsibilities
1. Purchasing follow-up
With the support of Capital Logistician, process requests received from the program through quotation requests, supplier identification and purchasing in respect to Handicap international procurement procedures
Ensure adequate information is available from the program and relayed accordingly to suppliers for the purposes of quoting and supply
Participate in negotiation process for best value of money in consideration to acceptable price, Quality, delivery periods and payment terms
Ensure that all the purchase requests are duly validated before final purchase process
Follow-up with suppliers on deliveries in line with the delay period required
2. Stock control and movement
Ensure goods delivered conforms to the defined quality and quantities through physical inspection on reception for all material purchased in Nairobi
Keeps an updated inventory of the material purchased and awaiting transport request from the Program at Nairobi level
Under the supervision of the capital logistician, plan and organise transportation of material upon request by the program team
Assists the Capital Logistician to identify suitable and the best transport service providers
Ensure goods are well packed for transportation with acceptable weight limits and labelling
Ensure all transport documents ( Packing lists, waybill, customs documents) are well prepared
Supervising the loading whenever goods are despatched
3. Administrative compliance of purchases files
Ensure the adequate filling of purchases files in sequence and due validations by signature including dates on all documents.
Maintain well organized records of the orders according to the HI purchase procedures.
Ensure that suppliers are paid on time and copies of payment kept on file
4. Reporting
Submit to the Capital logistician the Purchase Service request (PSR) follow-up on weekly basis
Submit to the capital logistician movement follow-up on daily update
Follow the equipment list and lending process.
5. Other duties
To perform any other duty as may be delegated through the Capital Logistician or Logistics Coordinator
Hierarchical Relationships
Line manager: Capital Logistician
Line manager+1: Logistics coordinator
Functional Relationships
Admin department
Logistic team in Dadaab
Required Profile
Education
Logistic diploma
Languages
English and Swahili
Somali is a plus
Experience
Minimum of 2 years’ experience in supply chain management or logistics
Skills
Good practice of excel and word
Personal qualities
High attention to details
Thorough
Conscientious
Reliable
Ability to work within a team
Ability to work under short deadlines / high pressure
Adaptable and flexible
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV indicating your salary history and 3 referees with their current contacts by email to :-
hr-nairobi@handicap-international-ken.org .
The email subject line should be marked: “Application for position of Logistics Assistant”
Only short listed candidates with the above qualifications and skills will be contacted.