PROGRAMME OFFICER, REPORTING
Vacancy Announcement: WFP/52/2011
Date of issue: 18th November 2011
Deadline for application: 2nd December 2011
This vacancy is open to males and females.
Qualified female candidates are particularly encouraged to apply.
Duty Station: Nairobi
Post Grade: Fixed Term - NOB
Accountabilities:
Under the supervision of Head of Programme Unit, the National Programme Officer (Reporting)
will be responsible for the following duties:
• Coordinate overall reporting activities within the PRRO and act as a source of data
outgoing from PRRO;
• Responsible to manage programme information such that quality assurance and factual
content are not in doubt;
• Ensure that the information flow from WFP field and satellite offices to Nairobi is
mainstreamed and timely;
• Compile and synthesize field level information required for operational reports to donors,
collate and packasuch information into a comprehensive whole for internal and external
consumption.
• Follow up with CP regarding their regular report to ensure completeness, accuracy and
timeliness.
• Provide PRRO and CO management and also CO’s relevant reporting staff with quality
statistical data related to the ongoing operation and particularly, on beneficiary numbers
and food distribution per activity;
• Prepare various regular and ad hoc reports for recovery PRRO and act as a focal point
for the Standard Project Report for the Annual Reporting Exercise;
• Assist the PRRO management in meeting requirements of some selected donors with
specific reporting requirements going beyond the annual SPR;
• Assist the PRRO management in preparing donor appeals and proposals;
• Monitor and review regular sources of information and data required for preparation of
reports, e.g. information from NGOs, surveys, information from field monitors, food
statistics reports, etc.
• Prepare regular and ad hoc briefs and talking points for the management as required on
the major operational matters;
• Prepare donor visibility materials as needed.
• Liaise as needed with donors, NGOs and other UN agencies to obtain the most accurate
and up to date information related to the PRRO’s ongoing activities.
• Perform other related duties as required.
Education:
• University degree with relevant experience and advanced training/courses in journalism,
English, social sciences, international relations, communications, or other related fields.
• An advanced degree in these areas would be an added advantage.
Experience:
At least three years of postgraduate professional experience as a journalist, public information
officer and/or specialist, information management specialist or similar specialty as well as the
ability to develop information strategies and programmes within the country context.
Knowledge:
• Training and/or experience utilizing computers, including word processing, spreadsheet
and other standard WFP software packages and systems.
• General knowledge of UN system policies, rules, regulations and procedures governing
administration.
Language:
Fluency in both written and oral English
Kenyan nationals with the above qualifications and experience are requested to submit a
covering letter quoting Vacancy Announcement No. WFP/52/2011 along with their
current/detailed Curriculum Vitae photocopies of relevant certificates and name, title, address
and e-mail address of three referees.
Envelopes should be marked: - CONFIDENTIAL WFP/52/2011 and sent to:
The Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
OR Delivered to Room B-223, UN Compound, Gigiri
Applications must be received by the deadline.
Late applications will not be considered.
Only shortlisted candidates will be contacted.
Please take note that WFP does not charge a fee at any stage of the recruitment process.
Date of Issue: 18th November 2011
Deadline for Application: 2nd December 2011
This vacancy is open to males and females.
Qualified female candidates are particularly encouraged to apply.
Duty Station: Nairobi
Post Grade: National Officer (NOA) – One year renewable
Accountabilities:
Under the overall supervision of the Head of Human Resources Unit, the position will be
responsible for the following duties:
• Assist managers to interpret and apply human resources policies, rules and regulations as
well as standards and techniques
• Analyze, evaluate and take action on requests from managers/staff, taking into account
needs, policies and practices of the Programme
• Take a leading role in recruitment of professional and general service staff while ensuring
consistency of application in the recruitment policies from vacancy announcements, testing,
interviewing, contracting and reporting, while collaborating within the UN inter agency
group to ensure consistency of application in the recruitment and administration of local
staff
• Determine, administer and provide advice on salary, benefits and entitlements on the
basis of contractual status and the HR policies
• Advise managers on extensions, establishment and abolition of positions; monitor the
appropriate use of various types of contracts
• Provide advice to the managers on organization planning, job design and utilization of
staff resources
• Prepare classification analysis of jobs and provide guidance to managers on the
application of classification policies and procedures
• Monitor the work of HR Assistants in carrying out administrative transactions including
preparation of personnel actions, maintenance of staffing tables and processing of
contracts
• Provide advice to staff and managers with respect to performance management issues
• Assess training needs of WFP staff and organize appropriate training in collaboration
with other offices; allocate and monitor training funds
• Provide advice on the design and use of HR information systems, ensure that data in the
corporate system is correct and updated in a timely manner, prepare corporate statistics
and staffing analysis and trends
• Coordinate with specialized units at Headquarters the provision of other human resource
management services
• Participate in inter-agency and other human resources related meetings
• Supervise staff; perform other related duties, as required.
Qualifications and Experience:
Education:
• University degree in one or more of the following: Human Resource Management, Business
or Public Administration, Industrial Psychology or related.
• Relevant Advanced University Degree highly desirable.
• Knowledge of UN HR policies and rules is also desirable.
Experience:
• At least five years’ postgraduate progressively responsible professional experience in HR
development, administration or management.
• Successful completion of work in one specialized HR area or demonstrated leadership of a
HR programme.
• Knowledge: Training and experience utilizing computers, including word processing and
spreadsheets and HR software packages.
Results expected:
• Provide well prepared, analytical work in HR, application of HR rules and specialized
expertise in making determinations on staff entitlements and technical recommendations on
recruitment and selection and classification of posts.
• Formulation of effective human resources operations where methodology is established or
human resources problems have precedents.
Language:
Fluency in both written and oral English
Kenyan nationals with the above qualifications are required to submit a covering letter quoting
Vacancy Announcement No. WFP/49/2011 with their Curriculum Vitae, photocopies of relevant
certificates and name, title, address and e-mail address of three referees.
Candidates should also complete a Personal History form (P.11) available on the following link
–
http://www.unon.org/docs/P11.doc.
Envelopes should be marked: CONFIDENTIAL WFP/49/2011 and sent to:
The Human Resources Officer
World Food Programme
P.O. Box 44482 Nairobi 00100
OR Delivered to Room B - 120 UN Compound, Gigiri
Applications must be received by the deadline.
Late applications will not be considered.
Only shortlisted candidates will be contacted.
WFP does not charge any fee at any stage of the recruitment process.
Vacancy Announcement: WFP/52/2011
Date of issue: 18th November 2011
Deadline for application: 2nd December 2011
This vacancy is open to males and females.
Qualified female candidates are particularly encouraged to apply.
Duty Station: Nairobi
Post Grade: Fixed Term - NOB
Accountabilities:
Under the supervision of Head of Programme Unit, the National Programme Officer (Reporting)
will be responsible for the following duties:
• Coordinate overall reporting activities within the PRRO and act as a source of data
outgoing from PRRO;
• Responsible to manage programme information such that quality assurance and factual
content are not in doubt;
• Ensure that the information flow from WFP field and satellite offices to Nairobi is
mainstreamed and timely;
• Compile and synthesize field level information required for operational reports to donors,
collate and packasuch information into a comprehensive whole for internal and external
consumption.
• Follow up with CP regarding their regular report to ensure completeness, accuracy and
timeliness.
• Provide PRRO and CO management and also CO’s relevant reporting staff with quality
statistical data related to the ongoing operation and particularly, on beneficiary numbers
and food distribution per activity;
• Prepare various regular and ad hoc reports for recovery PRRO and act as a focal point
for the Standard Project Report for the Annual Reporting Exercise;
• Assist the PRRO management in meeting requirements of some selected donors with
specific reporting requirements going beyond the annual SPR;
• Assist the PRRO management in preparing donor appeals and proposals;
• Monitor and review regular sources of information and data required for preparation of
reports, e.g. information from NGOs, surveys, information from field monitors, food
statistics reports, etc.
• Prepare regular and ad hoc briefs and talking points for the management as required on
the major operational matters;
• Prepare donor visibility materials as needed.
• Liaise as needed with donors, NGOs and other UN agencies to obtain the most accurate
and up to date information related to the PRRO’s ongoing activities.
• Perform other related duties as required.
Education:
• University degree with relevant experience and advanced training/courses in journalism,
English, social sciences, international relations, communications, or other related fields.
• An advanced degree in these areas would be an added advantage.
Experience:
At least three years of postgraduate professional experience as a journalist, public information
officer and/or specialist, information management specialist or similar specialty as well as the
ability to develop information strategies and programmes within the country context.
Knowledge:
• Training and/or experience utilizing computers, including word processing, spreadsheet
and other standard WFP software packages and systems.
• General knowledge of UN system policies, rules, regulations and procedures governing
administration.
Language:
Fluency in both written and oral English
Kenyan nationals with the above qualifications and experience are requested to submit a
covering letter quoting Vacancy Announcement No. WFP/52/2011 along with their
current/detailed Curriculum Vitae photocopies of relevant certificates and name, title, address
and e-mail address of three referees.
Envelopes should be marked: - CONFIDENTIAL WFP/52/2011 and sent to:
The Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
OR Delivered to Room B-223, UN Compound, Gigiri
Applications must be received by the deadline.
Late applications will not be considered.
Only shortlisted candidates will be contacted.
Please take note that WFP does not charge a fee at any stage of the recruitment process.
HUMAN RESOURCES OFFICER
Vacancy Announcement: WFP/49/2011Date of Issue: 18th November 2011
Deadline for Application: 2nd December 2011
This vacancy is open to males and females.
Qualified female candidates are particularly encouraged to apply.
Duty Station: Nairobi
Post Grade: National Officer (NOA) – One year renewable
Accountabilities:
Under the overall supervision of the Head of Human Resources Unit, the position will be
responsible for the following duties:
• Assist managers to interpret and apply human resources policies, rules and regulations as
well as standards and techniques
• Analyze, evaluate and take action on requests from managers/staff, taking into account
needs, policies and practices of the Programme
• Take a leading role in recruitment of professional and general service staff while ensuring
consistency of application in the recruitment policies from vacancy announcements, testing,
interviewing, contracting and reporting, while collaborating within the UN inter agency
group to ensure consistency of application in the recruitment and administration of local
staff
• Determine, administer and provide advice on salary, benefits and entitlements on the
basis of contractual status and the HR policies
• Advise managers on extensions, establishment and abolition of positions; monitor the
appropriate use of various types of contracts
• Provide advice to the managers on organization planning, job design and utilization of
staff resources
• Prepare classification analysis of jobs and provide guidance to managers on the
application of classification policies and procedures
• Monitor the work of HR Assistants in carrying out administrative transactions including
preparation of personnel actions, maintenance of staffing tables and processing of
contracts
• Provide advice to staff and managers with respect to performance management issues
• Assess training needs of WFP staff and organize appropriate training in collaboration
with other offices; allocate and monitor training funds
• Provide advice on the design and use of HR information systems, ensure that data in the
corporate system is correct and updated in a timely manner, prepare corporate statistics
and staffing analysis and trends
• Coordinate with specialized units at Headquarters the provision of other human resource
management services
• Participate in inter-agency and other human resources related meetings
• Supervise staff; perform other related duties, as required.
Qualifications and Experience:
Education:
• University degree in one or more of the following: Human Resource Management, Business
or Public Administration, Industrial Psychology or related.
• Relevant Advanced University Degree highly desirable.
• Knowledge of UN HR policies and rules is also desirable.
Experience:
• At least five years’ postgraduate progressively responsible professional experience in HR
development, administration or management.
• Successful completion of work in one specialized HR area or demonstrated leadership of a
HR programme.
• Knowledge: Training and experience utilizing computers, including word processing and
spreadsheets and HR software packages.
Results expected:
• Provide well prepared, analytical work in HR, application of HR rules and specialized
expertise in making determinations on staff entitlements and technical recommendations on
recruitment and selection and classification of posts.
• Formulation of effective human resources operations where methodology is established or
human resources problems have precedents.
Language:
Fluency in both written and oral English
Kenyan nationals with the above qualifications are required to submit a covering letter quoting
Vacancy Announcement No. WFP/49/2011 with their Curriculum Vitae, photocopies of relevant
certificates and name, title, address and e-mail address of three referees.
Candidates should also complete a Personal History form (P.11) available on the following link
–
http://www.unon.org/docs/P11.doc.
Envelopes should be marked: CONFIDENTIAL WFP/49/2011 and sent to:
The Human Resources Officer
World Food Programme
P.O. Box 44482 Nairobi 00100
OR Delivered to Room B - 120 UN Compound, Gigiri
Applications must be received by the deadline.
Late applications will not be considered.
Only shortlisted candidates will be contacted.
WFP does not charge any fee at any stage of the recruitment process.