Office Notice No: 32/11 Vacancy – LE IV PROTOCOL ASSISTANT & GREEN CO-ORDINATOR
TO: ALL STAFF, INCLUDING DFID, BRITISH COUNCIL, BPST (EA) & BATUK & OTHER DIPLOMATIC MISSIONS
A vacancy has arisen at the British High Commission for a Protocol Assistant and Greening Co-Coordinator. The job is graded at LEIV for which the current salary scale starts at Ksh.93,000/- per month before deduction of tax. Where the jobholder is not liable to Kenyan tax the scale will be abated under HM Treasury rules and starts at Ksh. 71,228/- per month to take account of the tax they would have paid.
Duties and responsibilities:
The successful candidate will join a busy Protocol Team of three members of staff in providing on-going administrative support to UK based officers and families, processing bureaucratic documentation through various Kenya Government Departments. He/she should therefore be able to work under pressure with a view to meeting deadlines and staff expectations. It is important that the candidate can demonstrate good self-management and organisational skills.
The successful candidate will also assist the BHC Greening Committee which is tasked with gathering ideas about how to reduce the carbon footprint of the BHC, and leading on working with the Corporate Services team to implement those ideas and monitor results. The Greening Coordinator role involves liaison with a range of colleagues across the office, and allows great opportunity to demonstrate creativity and a chance to make a real difference to the office environment. Knowledge about and interest in measures to reduce, reuse, and recycle in relation to lowering carbon footprints is therefore highly desirable.’
The main duties include:
Obtaining Kenya Driving licences for UK officers on first arrival. Maintain a bring up system, contact officer’s when these are due for renewal and renew as necessary
Obtain Third Party insurance for UK officer’s vehicles on first arrival.
Briefing UK officers on Work Injuries Benefit insurance for domestic staff.
Obtain Dog licences for UK officers and renew these annually.
Open and maintain protocol and officer files on going.
Day to day administrative assistance to the Protocol Team which includes:
- Processing of Ministry of Foreign Affairs Forms
- Processing Work Permit forms
- Processing Resident’s Permit forms
- Kenya Revenue PIN applications
- Processing Import documents – PRO1Bs Forms
- Vehicle registration
- Third Country Visas applications,
- VAT Exemption
- Photocopying.
Providing leave cover for colleagues.
Greening Secretariat and Co-Coordinator which includes:
- Scheduling meetings
- Follow up on Green Committee action points
- Draft monthly BHC updates
- Provide admin support to the Committee Chair
- Maintain BHC Carbon Emissions data
Required Skills:-
The successful candidate will require excellent IT skills (a good working knowledge of Microsoft Excel and Word is essential), good communication skills both oral and written, initiative and attention to detail. He/she will also need to have a flexible approach and to be a good team worker.
The British High Commission is an equal opportunities employer. Recruitment and staff management is conducted without regard to gender, race, ethnicity, religion, disability or HIV status provided candidates are able to meet the requirements of the position advertised.
Application:
The British High Commission does not appoint any agents to process job applications or arrange interviews and expects no fees to be paid to anyone. Applicants must have the right to live and work in Kenya
Applications – (CV plus covering letter) - clearly marked – “LE IV Protocol Assistant & Green -Co-ordinator" Vacancy should be forwarded to the following address:
Human Resources Manager
British High Commission
Upper Hill Road
PO Box 30465 – 00100
Nairobi
Or by e-mail to: HR.Recruit@fco.gov.uk
Applications should be received on or before 11th November 2011. Only short-listed applicants will be contacted for interview.
TO: ALL STAFF, INCLUDING DFID, BRITISH COUNCIL, BPST (EA) & BATUK & OTHER DIPLOMATIC MISSIONS
A vacancy has arisen at the British High Commission for a Protocol Assistant and Greening Co-Coordinator. The job is graded at LEIV for which the current salary scale starts at Ksh.93,000/- per month before deduction of tax. Where the jobholder is not liable to Kenyan tax the scale will be abated under HM Treasury rules and starts at Ksh. 71,228/- per month to take account of the tax they would have paid.
Duties and responsibilities:
The successful candidate will join a busy Protocol Team of three members of staff in providing on-going administrative support to UK based officers and families, processing bureaucratic documentation through various Kenya Government Departments. He/she should therefore be able to work under pressure with a view to meeting deadlines and staff expectations. It is important that the candidate can demonstrate good self-management and organisational skills.
The successful candidate will also assist the BHC Greening Committee which is tasked with gathering ideas about how to reduce the carbon footprint of the BHC, and leading on working with the Corporate Services team to implement those ideas and monitor results. The Greening Coordinator role involves liaison with a range of colleagues across the office, and allows great opportunity to demonstrate creativity and a chance to make a real difference to the office environment. Knowledge about and interest in measures to reduce, reuse, and recycle in relation to lowering carbon footprints is therefore highly desirable.’
The main duties include:
Obtaining Kenya Driving licences for UK officers on first arrival. Maintain a bring up system, contact officer’s when these are due for renewal and renew as necessary
Obtain Third Party insurance for UK officer’s vehicles on first arrival.
Briefing UK officers on Work Injuries Benefit insurance for domestic staff.
Obtain Dog licences for UK officers and renew these annually.
Open and maintain protocol and officer files on going.
Day to day administrative assistance to the Protocol Team which includes:
- Processing of Ministry of Foreign Affairs Forms
- Processing Work Permit forms
- Processing Resident’s Permit forms
- Kenya Revenue PIN applications
- Processing Import documents – PRO1Bs Forms
- Vehicle registration
- Third Country Visas applications,
- VAT Exemption
- Photocopying.
Providing leave cover for colleagues.
Greening Secretariat and Co-Coordinator which includes:
- Scheduling meetings
- Follow up on Green Committee action points
- Draft monthly BHC updates
- Provide admin support to the Committee Chair
- Maintain BHC Carbon Emissions data
Required Skills:-
The successful candidate will require excellent IT skills (a good working knowledge of Microsoft Excel and Word is essential), good communication skills both oral and written, initiative and attention to detail. He/she will also need to have a flexible approach and to be a good team worker.
The British High Commission is an equal opportunities employer. Recruitment and staff management is conducted without regard to gender, race, ethnicity, religion, disability or HIV status provided candidates are able to meet the requirements of the position advertised.
Application:
The British High Commission does not appoint any agents to process job applications or arrange interviews and expects no fees to be paid to anyone. Applicants must have the right to live and work in Kenya
Applications – (CV plus covering letter) - clearly marked – “LE IV Protocol Assistant & Green -Co-ordinator" Vacancy should be forwarded to the following address:
Human Resources Manager
British High Commission
Upper Hill Road
PO Box 30465 – 00100
Nairobi
Or by e-mail to: HR.Recruit@fco.gov.uk
Applications should be received on or before 11th November 2011. Only short-listed applicants will be contacted for interview.