The Kenya Agricultural Productivity and Agribusiness Project (KAPAP) is a Government of Kenya Project
implemented with support from the World Bank. The Project is operating in the following counties/regions:
Nyandarua, Meru Central, Nyeri, Busia, Taita-Taveta, Kakamega, Tana River, Butere Mumias, Kilifi, Trans
Nzoia, Kwale, Nakuru, Meru, West Pokot, Embu, Siaya, Makueni, Homa Bay, Garissa, and Wajir
In an effort to enhance the procurement function in the Project, the Ministry of Agriculture, intends to apply
part of the Project funds to recruit a Community Procurement Specialist to be based at the National Project
Management Office and a team of twenty (20) Procurement Assistants (PAs) to be based at the above
Regional Service Units.
TERMS OF REFERENCE FOR COMMUNITY PROCUREMENT SPECIALIST
Overall Scope of Work:
Provide technical support on the general direction and overall management of community procurement
system for the Kenya Agricultural Productivity and Agribusiness Project (KAPAP) and Kenya Agricultural
Productivity Sustainable Land Management Project (KAPSLMP).
Specific Responsibilities and Tasks:
• Provide technical assistance to the KAPP Secretariat (KS) and Regional Service Units (RSUs) in the
implementation of procurement activities for the communities and farmer groups supported under
the Project in accordance with the provisions of the Financing Agreement;
• Provide support to KS, the RSUs, communities and farmer groups in procurement of goods and
services in accordance with the Government, World Bank procurement guidelines, and in
accordance with community and farmer grant manuals;
• Provide support, backstopping, training and supervision of Procurement Assistants based at the
RSUs;
• Provide training and capacity building of community and farmer groups supported by the project
to enhance their ability to efficiently procure goods and services;
•
Review community and farmers procurement procedures and advice on areas to be strengthened
including development and revision of the procurement plans, manuals and guidelines;
• With other staff of KS and RSUs, undertake regular and random verification/monitoring of the
procurement of goods and services at the RSUs and at community/farmer group level
• Assist KS, RSUs and the Communities in ensuring proper filing system for all relevant procurement
documents in the project and prepare needed reports & documents;
• Prepare, update and assist on the implementation of procurement plans for goods and services for
the project
• Assist KS and RSUs to address any procurement complaints that my arise
• Assist in the development of an ICT based database for KS and RSUs
• Perform other duties related to community procurement as assigned by the National Project
Coordinator
Description of Relationships:
The Community Procurement Specialist shall report directly to the National Project Coordinator and shall
provide, on a regular basis a written accomplishment/performance report. The Specialist will work closely
with the project procurement specialist and other staff.
Qualifications:
• A university degree in Purchasing and Supplies Management, or Commerce (Supplies Management
option), Business Administration from a recognized institution, or other related fields;
• Seven (7) years experience with at least 3 years experience in donor-funded community
development project implementation.
• Literacy in communication and ICT applications
Other desired qualifications and skills:
• Relevant professional experience in procurement, contract management, and project management
or other related area.
• Experience and training in community development projects.
• Excellent oral and written communication skills in English and Kiswahili
• Proactive team player, high integrity, efficient and self supporting
Job Location:
National Project Management Office located in Nairobi; however, occasional travel to field offices or to
other sites may be required to provide support to meetings and activities.
Terms and Conditions of Service:
The Community Procurement Specialist and the Procurement Assistants will initially be appointed on a one
year contract including a 3 months probation period. Contract extension will be subject to satisfactory
performance and availability of funds.
Application
If you believe that you can clearly demonstrate your ability to meet the requirements indicated above,
please submit your application with a detailed CV stating your current position and clearly indicating the
position and the region of your interest to reach the Permanent, Ministry of Agriculture on or before 10.00
a.m. on 1st September, 2011. The applications received after the deadline or from applicants who do not
meet the minimum qualifications as specified above will not be considered but all the applicants will be
informed accordingly.
Permanent Secretary,
Ministry of Agriculture, Kilimo House
Cathedral Road
P.O. Box 30028 -00100
NAIROBI