Office Driver / Administrative Assistant -Canadian Cooperation

Employment:Six months – renewable

Duties:

· Operates the CCO vehicle safely and efficiently

· Responsible for ensuring that the inside and outside of vehicle are properly cleaned and fuelled on an ongoing basis. Keeps the interior of the assigned vehicle neat and orderly.

· Follows specific regularly scheduled routes, or responds to requests from the supervisor for management of unscheduled routes.

· Assists passengers in boarding and exiting vehicle and in the loading and unloading of luggage.

· Monitors traffic and weather conditions and notifies dispatch of potential problems.

· Reports accidents or other safety situations as and when they occur.

· Inspects exterior and interior of vehicle at beginning of each trip for properly operating headlights, turn signals, brake lights, interior courtesy lamps, air conditioning or heating, warning lamps, mirror adjustment, properly inflated tires, windshield wipers, vehicle damage, etc. prior to moving vehicle.

· Monitors vehicle condition and records malfunctioning items or damage to the supervisor.

· Accurately completes a log sheet for each shift with information including driver number, vehicle number, number of passengers, pick up and drop off times, mileages, destinations, etc.

· Learns and provides guests and passengers with appropriate information regarding lodging, entertainment and attractions within service area.? Learns and remembers locations of various destination points serviced by the fleet including lodging, entertainment and attraction sites.

· Assists in the logistical aspect of procurement of items for the CCO as requested from time to time. This may entail picking / dropping items from suppliers and when picking up items, inspecting to ensure correct items are picked in good condition.

· Provides basic Messengerial duties as and when required such as drop-off or pick-up of documents or letters; payments of office bills amongst others.

· Provides administrative support as required. Suggestion: Instead – Provides general clerical and administration support (including photocopying, faxing, mail handling, meeting room arrangements, stationary orders, printing, filing, and other duties as required.

· Maintain a variety of records for example vehicle log sheet, vehicles requisition forms etc.

· Also may be required to perform other related duties as requested.

Competencies:

Professionalism –Knowledge of driving rules and regulations.? Has a good knowledge of the area and the current condition of roads and highways, security and safety awareness; applies good judgment in the context of assignments given. Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication– Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, demonstrates openness in sharing information and keeping people informed.

Teamwork– Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda ; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organization– Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary and uses time efficiently.

Accountability– Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for actions.

Creativity- Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things.

Client Orientation– Considers all those to whom services are provided to be “clients” and seeks to see things from clients point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Commitment to Continuous Learning– Keeps abreast of new development in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Technological Awareness– Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Qualifications:

· Secondary School Education (KCSE equivalent),

· Formal Drivers’ training with a recognized institution,

· Elementary motor vehicle mechanic skills

· Possession of a valid class “C” driver’s license.

· Ability to use Microsoft Excel, Microsoft Word and email is essential.

· Fluency in written and spoken English and Kiswahili.

Experience

A minimum of five years experience as a driver.

To apply, candidates must demonstrate in writing that they meet the requirements set out in the job description. Email your resume together with a covering letter to the email address below.

Applications received after 4.00pm, 6th April 2011 will not be considered.

All application should be addressed to:

The Director
Canadian Cooperation Office
hr04@cida-cco.org

Please quote the following reference number in the subject line: Ref: 2011-CCO-04