Pact is an International Non Governmental Organization that facilitates
institutional development of civil society organizations (CSOs) through
capacity building and partnerships. As a development organization focusing
on capacity building, we are committed to building the capacity of local
organizations, networks and coalitions.
The PEACE II project; a 4-year project, in its final year funded by the
United States Agency for International Development (USAID) aims to enhance
African leadership in the management of conflict within the Horn of Africa.
It also intends to improve the ability of communities and community based
organizations to respond to conflict by strengthening the linkages between
communities and the wider civil society and government at the local and
regional levels in the border areas of this region.
In this regard, Pact is seeking to recruit a qualified candidate for the
position of, Logisitics and Procurement Officer.
The officer will provide administrative and logistical support to the
program and partners across the region. Pact expects the majority of the
grants to be in-kind grant due to the nature of the partners and hence the
need for sufficient logistics and procurement support.
Position: Logistics and Procurement Officer – PEACE II
Duty Station: Nairobi
Supervised By: Small Grants Manager – PEACE II
Supervises: NA
The Logistics Officer will provide administrative and logistical support to
the program and partners across the region. Pact expects the majority of the
grants to be in‐kind grants due to the nature of the partners and hence the
need for sufficient logistics and procurement support.
Specific Duties and Responsibilities:
A. Transportation / Movement of goods
- Coordinate transport of cargo and field supplies for day to day
operations.
- Coordinate transport of supplies and facilities if any, to peace
meetings and workshops within Nairobi and to the field
- Coordinate use of the project vehicle by staff and PEACE II in Nairobi
and during field trips
- Document the movement of goods/equipment/supplies/
B. Transportation/Movement of people
- Arrange transport for staff i.e. road travel and charter flights
- Document the movement of people on the relevant forms
- Coordinate transport of people for day to day operations.
- Coordinate transport and accommodation of participants attending peace
meetings and workshops within Nairobi and in the field
C. Procurement
- Implement a purchasing system for local purchasing, and oversee all
such activities
- Ensure that requisitions are raised for various goods and services
- Submit and follow up on purchase requisitions for any new equipment
required
- And that they are properly filled and signed by the relevant
authorities and copies made for attachment to invoices.
- Maintain the filing system
- All working documents regarding purchases should be accurately
completed and duly signed, recorded and easily retrievable
D. Inventory
- Ensure that the asset inventory records are kept up to date.
- Ensure that assets are disposed of in an approved manner, with the
consent of the donor agency and under the regulations of Pact Inc
- Develop monthly status reports on supplies such as consumable goods and
stationery.
- Implement a tracking system of all goods under transit which do not
have a waybill.
- File the waybills
- Supervise the stores and keep the stock cards and inventories updated
- Responsible for issuing any item from the store through a form request
- Make a monthly report on goods movement
E. Equipment
- Carry out a physical inventory and subsequently document all equipment,
including computers, radio, satellite telephone, and printers, video
equipment, and quick‐move packs, food, fuel, etc on a regular basis and
forward the report to the Administration Manager
- Check the equipment coming back from the field and check if any repair
needs to be done with applicable recommendations and action to be taken
within specified time periods
- Receive and account any equipment in the Nairobi office
- Ensure proper storage and maintenance for all equipment
F. Communications
- Adhere to the communication systems and communication protocols, based
on standard operating procedures
- Ensure constant, efficient and effective communication relating to
logistics
- Ensure proper communication by all staff when away from the field site
- Assist in answering the telephone and take proper and complete messages
Desired Skills and Experience
The Logistics and Procurement Officer will be expected to:
- Maintain a positive, participatory work environment where information
is shared, staff input is considered and a healthy team spirit thrives.
- Initiate and encourage inter‐sectoral information sharing and
cooperation, exercising respect for cultural diversity.
- Perform a variety of duties often changing from one task to another of
a different nature without loss of efficiency or composure.
- Accept responsibility for the direction, control and planning of an
activity but also work independently
- Relate to others in a manner that creates a sense of teamwork and
co‐operation and maintain effective communication with colleagues, both
junior and senior.
- Respond appropriately to environmental and safety hazards and function
effectively in emergency situations and utilize systems effectively to
ensure economical use of equipment and supplies.
- Have the ability and willingness to travel at short notice for at least
33% of the time.
Qualifications
The minimum required academic and professional skills for the jobholder to
perform successfully in their job:
- A bachelors degree in logistics, supply chain management or related
field experience
- At least 5 years relevant work experience in a demanding environment
- Willingness to work extended periods in the field.
- Proven leadership, management, communication, inter‐personal,
decision‐making and analytical skills.
- Ability to work with minimum supervision.
- Highly proficient in Ms Word, Excel, Access, Power‐point and Internet
research
- Knowledge of managing USAID funds will be an added advantage
Note: Peace II is in the fourth year of funding from USAID and is
anticipating an extension of the project soon.
Kindly submit your applicantions to
PEACE II Chief of Party Pact,
P.O. Box 76390-00508
Nairobi, Kenya
or electronically to kenyahr@pactafrica.org, quoting the Reference Number:
(P1/ LPO/2011)
Deadline for applications submission is Friday 15th April 2011 4pm
Only candidates short-listed for interviews will be contacted
institutional development of civil society organizations (CSOs) through
capacity building and partnerships. As a development organization focusing
on capacity building, we are committed to building the capacity of local
organizations, networks and coalitions.
The PEACE II project; a 4-year project, in its final year funded by the
United States Agency for International Development (USAID) aims to enhance
African leadership in the management of conflict within the Horn of Africa.
It also intends to improve the ability of communities and community based
organizations to respond to conflict by strengthening the linkages between
communities and the wider civil society and government at the local and
regional levels in the border areas of this region.
In this regard, Pact is seeking to recruit a qualified candidate for the
position of, Logisitics and Procurement Officer.
The officer will provide administrative and logistical support to the
program and partners across the region. Pact expects the majority of the
grants to be in-kind grant due to the nature of the partners and hence the
need for sufficient logistics and procurement support.
Position: Logistics and Procurement Officer – PEACE II
Duty Station: Nairobi
Supervised By: Small Grants Manager – PEACE II
Supervises: NA
The Logistics Officer will provide administrative and logistical support to
the program and partners across the region. Pact expects the majority of the
grants to be in‐kind grants due to the nature of the partners and hence the
need for sufficient logistics and procurement support.
Specific Duties and Responsibilities:
A. Transportation / Movement of goods
- Coordinate transport of cargo and field supplies for day to day
operations.
- Coordinate transport of supplies and facilities if any, to peace
meetings and workshops within Nairobi and to the field
- Coordinate use of the project vehicle by staff and PEACE II in Nairobi
and during field trips
- Document the movement of goods/equipment/supplies/
B. Transportation/Movement of people
- Arrange transport for staff i.e. road travel and charter flights
- Document the movement of people on the relevant forms
- Coordinate transport of people for day to day operations.
- Coordinate transport and accommodation of participants attending peace
meetings and workshops within Nairobi and in the field
C. Procurement
- Implement a purchasing system for local purchasing, and oversee all
such activities
- Ensure that requisitions are raised for various goods and services
- Submit and follow up on purchase requisitions for any new equipment
required
- And that they are properly filled and signed by the relevant
authorities and copies made for attachment to invoices.
- Maintain the filing system
- All working documents regarding purchases should be accurately
completed and duly signed, recorded and easily retrievable
D. Inventory
- Ensure that the asset inventory records are kept up to date.
- Ensure that assets are disposed of in an approved manner, with the
consent of the donor agency and under the regulations of Pact Inc
- Develop monthly status reports on supplies such as consumable goods and
stationery.
- Implement a tracking system of all goods under transit which do not
have a waybill.
- File the waybills
- Supervise the stores and keep the stock cards and inventories updated
- Responsible for issuing any item from the store through a form request
- Make a monthly report on goods movement
E. Equipment
- Carry out a physical inventory and subsequently document all equipment,
including computers, radio, satellite telephone, and printers, video
equipment, and quick‐move packs, food, fuel, etc on a regular basis and
forward the report to the Administration Manager
- Check the equipment coming back from the field and check if any repair
needs to be done with applicable recommendations and action to be taken
within specified time periods
- Receive and account any equipment in the Nairobi office
- Ensure proper storage and maintenance for all equipment
F. Communications
- Adhere to the communication systems and communication protocols, based
on standard operating procedures
- Ensure constant, efficient and effective communication relating to
logistics
- Ensure proper communication by all staff when away from the field site
- Assist in answering the telephone and take proper and complete messages
Desired Skills and Experience
The Logistics and Procurement Officer will be expected to:
- Maintain a positive, participatory work environment where information
is shared, staff input is considered and a healthy team spirit thrives.
- Initiate and encourage inter‐sectoral information sharing and
cooperation, exercising respect for cultural diversity.
- Perform a variety of duties often changing from one task to another of
a different nature without loss of efficiency or composure.
- Accept responsibility for the direction, control and planning of an
activity but also work independently
- Relate to others in a manner that creates a sense of teamwork and
co‐operation and maintain effective communication with colleagues, both
junior and senior.
- Respond appropriately to environmental and safety hazards and function
effectively in emergency situations and utilize systems effectively to
ensure economical use of equipment and supplies.
- Have the ability and willingness to travel at short notice for at least
33% of the time.
Qualifications
The minimum required academic and professional skills for the jobholder to
perform successfully in their job:
- A bachelors degree in logistics, supply chain management or related
field experience
- At least 5 years relevant work experience in a demanding environment
- Willingness to work extended periods in the field.
- Proven leadership, management, communication, inter‐personal,
decision‐making and analytical skills.
- Ability to work with minimum supervision.
- Highly proficient in Ms Word, Excel, Access, Power‐point and Internet
research
- Knowledge of managing USAID funds will be an added advantage
Note: Peace II is in the fourth year of funding from USAID and is
anticipating an extension of the project soon.
Kindly submit your applicantions to
PEACE II Chief of Party Pact,
P.O. Box 76390-00508
Nairobi, Kenya
or electronically to kenyahr@pactafrica.org, quoting the Reference Number:
(P1/ LPO/2011)
Deadline for applications submission is Friday 15th April 2011 4pm
Only candidates short-listed for interviews will be contacted