Location: Wau, South Sudan
Frequent travel to field offices in South Sudan and periodic travel to Nairobi
Primary Functions: The South Sudan Finance Manager (SSFM) oversees accounting services for all South Sudan programs, ensures compliance with donor and organizational requirements, increases the overall efficiency & effectiveness of finance and compliance processes in South Sudan.
Primary Functions: The South Sudan Finance Manager (SSFM) oversees accounting services for all South Sudan programs, ensures compliance with donor and organizational requirements, increases the overall efficiency & effectiveness of finance and compliance processes in South Sudan.
The SSFM advises the Country Director regarding emerging issues related to finance and compliance.
This position also provides oversight to the HR & Office Manager.
Core Responsibilities
Finance:
- Oversee the accounting functions in support of South Sudan programs including budget preparation, budget amendment, income and expense allocations,
- Reconcile outstanding advances, A/R reconciliations, TRR reconciliations, Bank reconciliations, cash flow projections on a monthly basis..
- Directly supervises accounting staff as outlined in the South Sudan Organizational Chart and acts as the technical expert for other finance staff in South Sudan.
- Keep abreast of bank and cash flow challenges bringing concerns and recommendations to the CD and FD.
- Oversee the month end and year end finance process to ensure that all program/country financial information is accurate and ready for integration with WC Africa data..
- Review South Sudan program financial reports received from HQ for accuracy and reasonableness. Research any irregularities and bring unresolved matters to the attention of the budget holder and CD.
- Ensure field offices are following WC financial policies, procedures and good financial practices. Recommend context relevant policies and procedures.
- Facilitate learning opportunities for direct reports and other South Sudan finance staff to grow in their knowledge, skill and responsibilities.
- Proactively evaluate income vs. expenses for all South Sudan programs keeping the South Sudan Director abreast of any significant concerns or matters arising. Advise CD and PM when issues arise that might result in funding gaps.
- Evaluate the allocation of country costs between programs quarterly and make adjustments as necessary. Advise the CD and Accounts Payable Clerk of any changes.
- Review field transactions to ensure they are being coded to the correct project and donor.
- Invoice partners for monthly expenses ensuring all appropriate costs are recovered.
- Monitor accounts payable to ensure sufficient funds are on deposit to support operations.
- Oversee the identification and protection of the country’s assets through the enforcement of internal control policies and procedures
- Provide basic finance training to field program staff..
- Provide periodic financial information as requested by WC Finance Director or CRISTA finance.
- Keep abreast of relevant South Sudan laws and regulations for taxation, labor laws, duty etc. Ensure organizational compliance with government agencies to reduce organizational risk and take advantage of opportunities as laws or regulations change. Proactively examine ways to reduce organizational costs. Follow up on tax exemptions, VAT refunds etc.
- Ensure sound financial practices by following GAAP standards and WC policies and procedures.
- Report irregularities to the South Sudan Director or WC Finance Director.
- Responsible to ensure that donor financial reports are accurate and timely.
- Ensure that program staff are recording and reporting all GIK on a monthly basis. Report consolidated GIK information including volunteer hours to HQ on a monthly basis.
- Maintain a system to track outstanding obligations such as unfulfilled contracts etc in an accruals report to ensure CD and program staff are aware of commitments.
- Maintain up to date donor file (paper and electronic) for each donor which include copies of all official documents, agreements, contracts, approvals, key correspondence, waivers, financial and narrative reports etc.
- Maintain a life of grant spreadsheet updated monthly for each donor funded project that will pass over a WC financial year.
- Monitor USG grants/agreements to ensure compliance with key areas. Advise staff regarding items needing prior approval or waivers.
Human Resources:
- Administer monthly payroll system to ensure that staff are paid in a timely manner consistent with labor laws.
- Develop and implement a system to ensure that staff are completing & submitting accurate time sheets on a monthly basis. Review timesheets and make adjusting entries on a monthly basis so that programs and donors are charged according to the timesheet allocation.
- Mentor the HR & Office Manager to develop her knowledge, skills and understanding of sound HR practices including recruitment, hiring, personnel file management, timesheet administration, record keeping of time off, labor law issues, benefit administration, termination, etc.
- Oversee the Wau office functions by mentoring the HR & Office Manager in office administration to ensure smooth operations.
Working Conditions
- Based in Wau, South Sudan, living in a team house.
- Regular travel to field offices to provide support and capacity building of field staff.
- Living conditions in the field are basic and can be harsh.
- Roads in South Sudan are unpaved and very poor. Travel to field sites is strenuous.
- May require working extended hours and on weekends/holidays to meet deadlines.
- Normal office hours are Monday-Friday 8am-5pm.
Interested candidates should submit their applications and CV to worldconcernhr@wcdro.org not later than 07th November 2014.
Do not attach your certificates at this point.