Administration Officer Job

Vacancy: Administration Officer
 

Industry: Property Developers
 

Location: Nairobi
 

Salary: 40K – 60K

Our client is a high-end residential development offering unprecedented choice of the most luxurious holiday homes located on the East Coast of Kenya. 

They seek to get a mature, experienced smart administration officer to be responsible for all administrative and personal assistant work.

Job Duties and Responsibilities

• To provide administrative support to the Executive Director and General Sales Manager
• Undertake all front office responsibilities including switch board operation, customer care  and general hygiene of the office
• Liaising with third parties on procurement, support or sourcing matters
• Operate manual and computerized office systems
• Developing databases for the various documents in the organization.
• Undertake general office duties such as dealing with correspondence, faxes and internal and external e-mail enquiries; drafting and sending standard letters etc. on behalf of the Executive Director.
• Minute taking for both internal and external meetings and other meetings as required.
• Preparing reports, contracts, agreements, and letters and ensuring the confidentiality is maintained.
• reading, monitoring and responding to the principal's email, managing the principal's electronic diary
• booking meetings and organizing travel and preparing complex travel itineraries
• planning, organizing and managing events, attending events/meetings as the Executive Director’s representative
• Sourcing and ordering stationery and office equipment
• Managing the executive director’s diary, arranging meetings and managing the logistics
• Writing reports based on projects handled at each particular time
• Supporting the General Sales manager on all clerical and communication duties.

Knowledge & Qualifications

• A university or college diploma in business management or equivalent professional qualification
• At least 4 years solid work experience in administration of a company or organization
• Advanced proficiency in Microsoft Word, Outlook and Excel
• Business level English skill (verbal and writing)/ Fluency in Kiswahili would be a positive asset
• Sound knowledge in administrative management in Kenya
• Hard working, highly responsible, proactive and self-motivated
• Flexible, open-minded and honest

If you meet the above requirements send your CV only, to vacancies@corporatestaffing.co.ke, indicating the title (Administration Officer – 40 – 60K) on the subject line before the 11th November, 2014.

We do not charge for interviews.

Please note your current salary on your CV. 

Only shortlisted candidates will be contacted.