Thursday, November 8, 2012

Recruitment at Kenya Trade Network Agency

Kenya Trade Network Agency - KENTRADE

The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance of the Ministry of Finance which was established under an Executive Order and gazetted as Legal Notice No 6 of 2011 on 28th January 2011. 

Kentrade’s mandate is the implementation of the National Electronic Single Window System and Trade Facilitation.

KENTRADE wishes to engage suitably qualified candidates who meet the specified job requirements as well as the requirements of Chapter 6 of the Kenya Constitution in the following key positions:

Secretary (3 posts)

Job Grade: KTNA 8
Reporting to: Head of Department as assigned

Purpose of the Job: to provide secretarial, clerical and administrative support to the respective departments/offices to ensure that services are provided in an effective and efficient manner.

Duties and Responsibilities
  1. Draft general correspondence and reports and proof read a wide variety of official documents.
  2. Respond to telephone inquiries, route calls to appropriate officers and place outgoing calls.
  3. Schedule appointments, prepare itineraries and confirm travel arrangements.
  4. Maintenance, storage and retrieval of files/documents for easy access and security.
  5. Maintain effective communication channels between the Office and other offices
  6. Receive, sort and route all incoming mail to the office and highlight important details.
  7. Receive and screen incoming calls, visitors and correspondence to the department.
  8. Maintain the office calendar of events, schedule of appointments and plan for meetings.
  9. Receiving and directing Visitors to the Department.
  10. Taking messages, handling inquiries and routing them to the relevant officer.
  11. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Qualifications
  • Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
  • A Certificate in computer applications and Microsoft office Skills
  • Six (6) years of relevant experience in a busy environment preferably in the public Sector.
  • Administrative Writing Skills,
  • Reporting Skills
  • Event scheduling and Travel Logistics
Personal Attributes
  • High levels of Professionalism and Confidentiality,
  • Good Organization and planning skills
  • Excellent telephone and interpersonal skills
Driver (2 posts)

Job Grade: KTNA 11
Accountable to: HR & Administration Manager

Purpose of the Job: To provide effective transport facilitation to the Agency staff and Visitors for official purposes in order to attain the objectives ofthe organization.

Duties and Responsibilities
  1. Driving the assigned vehicle as authorized;
  2. Carrying out routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems, and Detecting and reporting malfunctioning of the vehicle systems;
  3. Maintenance of work ticket(s) for vehicle(s) assigned;
  4. Ensuring security and safety of the vehicle on and off the road and Overseeing safety of the passengers and/or goods therein;
  5. To ensure cleanliness of assigned vehicle at all times when in use or otherwise and that the vehicle is in good condition before and after use.
  6. To carry out periodic checks on the assigned vehicle to determine maintenance needs and report accordingly and time.
  7. To drive carefully at all times and ensure safety of the passengers, other road users, and the assigned vehicle.
  8. To keep up to date vehicle mileage log and ensure the work ticket is effectively maintained.
  9. To ensure all vehicle reports are done on a monthly basis and submitted on or before the scheduled date.
  10. Adherence to the provisions of the Highway Code and the Government Vehicle Check Unit requirements
  11. To assist in other duties in the office as assigned by the immediate supervisor when not undertaking transport facilitation.
  12. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic and professional qualifications
  • Minimum of Secondary School Education is preferred with KCSE mean Grade of C plain or equivalent qualification form a recognized institution.
  • Must have a clean and valid driving license of classes B, C, and E
  • Have passed the Suitability Test for Drivers Grade II from the Ministry of Roads and Public Works;
  • Have certificate of good conduct from the Kenya Police;
  • Be fluent in both English and Kiswahili;
  • Successfully undertaken a 5 days First Aid Course with a recognized institution
Experience and knowledge
  • Must have a minimum of six (6) years of relevant experience
  • Basic computer skills, especially in word processing and spreadsheets will be an added advantage.
  • Have adequate knowledge of the Highway Code;
Personal attributes
  • Must be a mature, respectful and honest person of high integrity that is able to work in a team
  • Must be flexible and able to adapt to abrupt changes in Programmes at short notices.
  • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
  • Good inter-personal, communication and presentation skills.
  • Ability to work long hours including weekends and holidays
  • Flexibility and ability to stand in for others when required to do so is necessary
  • Ability to maintain confidentiality at all times

Programmer (WEBMASTER)

Job Grade: KTNA6
Accountable to: Assistant Manager — Applications

Purpose of the Job: Creating, maintaining and updating KENTRADE’s Web presence in order to support the fulfillment of KENTRADE’s mandate. 

The Programmer/Webmaster will improve and manage KENTRADE’s website (www.kentrade.go.ke) and build and maintain KENTRADE’s Intranet.

It also includes the development of other applications as directed by the Assistant Manager Applications.

Duties & Responsibilities
  1. Maintain KENTRADE’s Web presence by posting new content in a timely manner and archiving outdated content in liaison with the Head of Corporate Communications.
  2. Makes recommendations for improvements to KENTRADE’s website.
  3. Design and develop KENTRADE’s web pages, including graphics, animation and functionality.
  4. Develop and implement search engine optimization strategies.
  5. Work closely with KENTRADE’s Head of Communications to determine suitable content for KENTRADE’s website.
  6. Troubleshoot website operation; track site usage statistics and monitor performance.
  7. Develop and maintain new online resources including database of frequently asked questions and database of policy clarifications
  8. Ensure a consistent look and feel across the Web site by promoting uniform fonts, formatting, icons, images, and layout, and creating appropriate templates to assist content authors.
  9. Find, diagnose, and fix Website problems, including broken links, typographical errors, and formatting inconsistencies.
  10. Oversee the implementation of security measures to safeguard KENTRADE’s website.
  11. Design and build intranet applications such as a Content Management System.
  12.  Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • BSc degree in Computer Science, Information Systems or a related field from a recognized institution.
  • Web applications development certification.
Professional Work Experience
  • At least four (4) years’ relevant experience with HTML/XHTML and CSS.
  • Web programming experience, including PHP, ASP or JSP.
  • experience working with relational database systems such as MySQL, MSSQL or Oracle and a good working knowledge of SQL . Proficiency with a leading CMS solution such as Joomla or Drupal.
  • Proficiency in Adobe Creative Suite (Dreamweaver, Flash, Fireworks, Acrobat and Photoshop) Proven Website development and management experience.
Essential knowledge & Skills
  • Knowledge of using extensible web authoring tools
  • Ability to develop and implement open source software projects
  • A thorough knowledge of Search Engine Optimization (SEO) techniques.
  • Good Java programming ability
Personal Attributes
  • Good interpersonal and communication skills
  • Creativity, imagination and proactive nature
  • Analytical and problem solving skills
  • Attention to detail.
System Analyst

Job Grade: KTNA 6
Reports to: Assistant Manager Applications

Purpose of the Job: This job function is responsible for information systems requirements gathering and specification, Systems Analysis, Information Systems Design, and overseeing the implementation of Information systems.

Duties & Responsibilities
  1. Analysing KENTRADE’s and stakeholders’ existing systems to identify opportunities that can improve efficiency of business processes;
  2. Translating business requirements of KENTRADE’s departments and Stakeholders into highly specified project briefs;
  3. Specification of Systems Requirements and Information Systems design.
  4. Identifying options for potential solutions and assessing them for both technical and business suitability;
  5. Drawing up specific proposals for modifying or replacing existing systems;
  6. Assisting in producing project feasibility reports;
  7. Presenting proposals to KENTRADE departments and stakeholders;
  8. Working closely with developers and a variety of end users to ensure technical compatibility and user satisfaction;
  9. Ensuring that budgets are adhered to and deadlines met;
  10. Overseeing the implementation of new systems and providing training to users of new systems;
  11. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications . 
  • BSc degree in Computer Science, Information Systems or a related field from a recognized institution.
  • Project Management certification will be an added advantage.
  • Additional Systems Analysis and Design training is desired.
Essential Knowledge & Skills
  • At least four (4) years Systems Analysis and Design work experience.
  • Knowledge of and experience in using Project Management tools and techniques.
  • Extensive knowledge of data processing, hardware platforms, and enterprise software applications.
  • Good background in Data Base design in Microsoft SQL and Access.
Personal Attributes
  • Strong analytical and problem solving skills
  • Strong oral and written communications abilities.
  • Attention to detail.

Business Analyst (3 Posts)

Accountable to: Assistant Manager — Business Process Re-engineering

Purpose of the Job: Conduct business analysis and user needs in order to develop requirements documentation for the implementation of the National Single Window System and other applications projects for specified business units within KENTRADE. 

Working in conjunction with the business users and development teams, create and Execute application test scripts, scenarios, and test plans that validate initial business requirements.

Duties & Responsibilities
  1. Elicit requirements on trade facilitation from NESWS stakeholders using interviews, document analysis, requirements workshops, surveys, site visits, business process descriptions, use cases, scenarios, business analysis, task and workflow analysis.
  2. Critically evaluate information gathered from the various stakeholders, reconcile anomalies, and decompose high-level information into details, abstract up from low-level information to a general understanding.
  3. Identify user requirements and distinguish user requests from the underlying real needs.
  4.  Understand the business users’ requirements for information, features, and functions and communicate them to the rest of the application development teams
  5. Proactively communicate and collaborate with external and internal customers to analyze information needs and functional requirements and deliver the following artifacts as needed: ( Functional requirements, Business Requirements Document, Use Cases, GUI, Screen and Interface designs)
  6. Become a subject matter expert on trade facilitation data, processes, and business methodologies.
  7. Develop and execute plans to test and validate systems/applications and business requirements - including developing user documentation, first draft of training materials, manual updates, and field communications
  8. Prepare training materials and conduct training for stakeholders on the use of the NESWS
  9. Counsel and advise NESWS users on system capabilities and processes
  10. Advise other departments affected by the development, maintenance, and implementation of all applicable systems
  11. Convert the requirements and design documents into a set of testing cases and scripts that can be used to verify that the system meets the client needs
  12. Execute or supervise the execution of those test cases and scripts.
  13. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role 
Academic & Professional Qualifications
  • Possession of a Bachelor’s degree in Business Management, Commerce, Finance, International Business, Law or related field.
  • Training in Business Process Re-engineering.
Professional Work Experience
  • At least S years relevant experience in logistics or trade facilitation within the country.
  • Previous experience in training.
  • Exposure and experience in the use of ICT to automate business processes.
Essential knowledge & Skills
  • Knowledge and experience of current issues concerning Trade Facilitation and the National Electronic Single Window process.
  • A thorough understanding of trade related business processes in the country
  • ICT & Microsoft Office Suite proficiency
Personal Attributes
  • Excellent Communication and Interpersonal Skills
  • Analysis and Reporting skills
  • Customer focus and relationship building expertise
Information Systems Security Officer

Job Grade: KTNA 6
Accountable to: ICT Manager

Purpose of the Job: Development and implementation of a comprehensive information security and privacy program for KENTRADE that will assure that information created, acquired or maintained by KENTRADE is used in accordance with its intended purpose; to protect KENTRADE’s data and infrastructure from external or internal threats; and to assure that KENTRADE complies with statutory and regulatory requirements regarding information access, security and privacy. 

To ensure KENTRADE’s information security risks are brought under explicit management control.

Duties & Responsibilities
  1. Develop and spearhead the implementation of a comprehensive information security and privacy program for KENTRADE.
  2. Coordinating the development and review of KENTRADE’s ICT security policies, standards and procedures and Guidelines
  3. Lead the design, implementation, operation and maintenance of the Information Security Management System based on the ISO/IEC 27000 series standards, including certification against ISO/IEC 27001 where applicable
  4. Form a “centre of excellence” for information security management by offering internal management consultancy advice and practical assistance on information security risk and control matters throughout the organization.
  5. Lead the design and operation of related compliance monitoring and improvement activities to ensure compliance both with internal security policies and applicable laws and regulations
  6. Lead suitable information security awareness, training and educational activities
  7. Lead activities relating to contingency planning, business continuity management and IT disaster recovery in conjunction with relevant functions and third parties
  8. Ensure that all business recovery/contingency plans and/or procedures are always kept up to date
  9. Coordinating IT security awareness programmes for KENTRADE staff.
  10. Develop and implement an ongoing risk assessment program targeting information security matters.
  11. Keep abreast of latest security advisories and vulnerabilities pertaining to KENTRADE and its mission.
  12. Administer ICT security tools, Maintain security escalation and contact lists and security logs
  13. Collect and summarize security events and data including preparing security reports
  14. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • BSc degree in Computer Science, Information Systems or a related field from a recognized institution.
  • Higher National Diploma in information systems or a computer science related discipline from a recognized institution.
  • Certified Information Security Manager (CISM) or Certified Information Systems Security Professional (CISSP) certification
Professional Work Experience
  • At least four (4) years’ work experience in information security management and/or related functions (such as IT audit and IT Risk Management
  • Experience in implementing strategies and managing systems in information systems security
  • Demonstrated management of Information Systems security policies, processes and procedures.
Essential knowledge & Skills
  • Thorough knowledge of IT security standards and frameworks (NIST SP 800-30, ISO/IEC 27005, OCTAVE, EDUCAUSE, or COBIT and their application. COBIT (4.1 or 5 and ISO/IEC 27005 are especially preferred.
  • Knowledge of and ability to perform ethical hacking.
  • Risk assessment methods and techniques , Security software and tools
  • Conversant with IS Auditing standards and techniques
  • Application architecture and design, development environments, database design and normalization, network security and infrastructure
  • Authentication, authorization and encryption technologies
  • Forensic techniques for investigating incidents
  • Proficiency in Microsoft Office Suite
Personal Attributes
Ability to:
  • Provide accurate, clear, and timely information using multiple communications media
  • Effectively manage multiple projects
  • Prioritize and plan work activities
  • Identify and apply new developments in information security technology . Act as a change agent to facilitate improvement in information security
  • Maintain confidentiality of sensitive information
  • Communicate effectively, both orally and in writing

Assistant Manager - Applications

Job Grade: KTNA 4
Accountable to: Manager ICT
Responsible for: Systems Analysts (3)
Programmers (4)

Purpose of the Job: Responsible for planning, coordinating and supervising all activities related to the design, development/acquisition and implementation of KENTRADE’s Information Systems and software applications. 

Some of these activities include analysis of business requirements, proposing of viable automation solutions to enhance business operations, system design, system requirements specification, and software development.

Duties and Responsibilities
  1. Participate in the formulation of policies relating to acquisition and maintenance of software applications.
  2. Develop a standards and procedures manual for Systems Analysis and Design and software development
  3. Coordinate the collection of information to analyze and evaluate existing or proposed systems.
  4. Identify options for potential solutions and assess them for both technical and business suitability.
  5. Present proposals to customers.
  6. Translate customer requirements into detailed project plans that meet budgets and deadlines.
  7. Coordinate system design, coding, testing, development, deployment, and maintenance.
  8. Coordinate training for users of newly deployed systems
  9. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • I3Sc degree in Information Systems, Computer Science or a related field from a recognized institution.
  • Master’s degree in Information Systems or a Computer Science related discipline from a recognized institution.
  • System Analysis and Design certification
  • CISA Certification
  • PRINCE2 Certification is an added advantage
  • Membership to a relevant professional institution
Professional Work Experience
  • At least five (6) years of application development work experience
  • Experience in computer programming using Java and J2EE/JBoss application server is preferred.
  • Experience in application development using .net or other web application frameworks is an added advantage.
  • Experience with web services and REST
  • Project management experience desired
  • Large scale application development experience preferred
Essential knowledge & Skills
  • In-depth knowledge of Systems Analysis and Design
  • Understanding of relational databases (MSSQL, MySQL)
  • Good understanding of the software development cycle.
  • Sound knowledge of networking protocols, EDI messaging, and scripting languages
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Strong leadership, time management, and problem solving skills.
  • Good interpersonal and communication skills.
  • An entrepreneurial spirit with strong product management skills
  • Ability to work with technical and non-technical business owners to get things done
Assistant Manager - ICT Infrastructure

Job Grade: KTNA 4
Accountable to: ICT Manager
Responsible for: Network Administrators (3)

Purpose of the Job: To plan, organize and manage staff and overall operations to ensure stable operations of the KENTRADE’s ICT infrastructure. 

This includes developing, maintaining, supporting and optimizing key functional areas particularly network infrastructure, data communication and telecommunication system. 

The infrastructure manager will also schedule and direct activities to resolve hardware problems in a timely and accurate manner.

Duties & Responsibilities
  1. Establish network specifications by conferring with users; analyzing workflow, access, information, and security requirements; design router administration, including interface configuration and routing protocols.
  2. Establish network by evaluating network performance issues including availability, utilization, throughput, and latency; plan and execute the selection, installation, configuration, and testing of equipment; define network policies and procedures; establish connections and firewalls.
  3. Maintain network performance by undertaking network monitoring and analysis, and performance tuning; troubleshooting network problems; escalating problems to vendors.
  4. Secure KENTRADE’s network by developing network access, monitoring, control, and evaluation; maintain documentation.
  5. Prepare users by designing and conducting training programs.
  6. Upgrade network by conferring with vendors; developing, testing, evaluating, and installing enhancements.
  7. Meet financial requirements by submitting information for IT infrastructure budgets and monitoring IT infrastructure expenses.
  8. Tag and track all IT assets, their locations and owners and administer the Asset Management Database and the Asset Inventory
  9. Undertake IT asset disposal in line with policies and Perform periodic asset recovery and audits
  10. Coordinate asset setup and teardown activities as requested
  11.  Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • 135c Computer Science or related discipline from a recognized institution
  • Master’s degree in a Computer Science related discipline from a recognized institution
  • Cisco Certified Network Associate (CCNA), Network+ or A+ certification
  • Membership to a relevant professional body
Professional Work Experience
  • Six (6) years relevant experience mainly infrastructure management experience in a large organization
  • Experience of working with Cisco Switches, configuring LANs, ACL’s, Cisco ASA firewalls etc.
  • Demonstrated knowledge of setting up remote access for users and ability to administer a 150+ node network including firewalls.
  • Experience in supporting networked printers, photocopiers etc and working knowledge of current communications devices, protocols, server and desktop technologies.
Essential knowledge & Skills . 
  • Network design, implementation and performance tuning
  • Negotiation of hardware/software service and technical support contracts with vendors.
  • Management of multiple projects, activities and tasks simultaneously.
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Analytical and problem solving skills
  • Strong oral and written communications abilities
  • Supervising, coaching, and mentoring ability.

Head of Corporate Communications

Job Grade: KTNA 4
Accountable to: Chief Executive Officer
Responsible for: Public Relations Officers (2)

Purpose of the Job: To manage the Corporate Affairs Division of the Agency by ensuring that an effective communication and public relations strategy is designed coordinated and implemented to ensure that KENTRADE has a good public image and that the stakeholders are aware of its key activities.

Duties & Responsibilities
  1. Lead the development and implementation of the Agency’s corporate communications strategy in collaboration with other functions.
  2. Develop and implement appropriate Communications, Public Relations and Reputation strategies.
  3. Plan and conduct programs designed to create and maintain a positive corporate image to the external public and stakeholders as appropriate.
  4. Properly plan and direct the communication strategies designed to keep internal public informed of the of the Agency’s programmes and policies.
  5. Establish and maintain regular contacts with media practitioners with a view to enhancing goodwill and promoting KENTRADE’s key mandate.
  6. Plan and execute the Agency’s participation/involvement in key corporate events, including stakeholder events, conferences, anniversaries, customer forums, Trade Exhibitions & ASK shows, Receptions and Media Events.
  7. Manage the implementation of Corporate Social Responsibility Programmes of the Agency.
  8. Devise and implement Internal & External Communications Campaigns.
  9. Edit, review and provide support in design, production and distribution of newsletters, annual reports, speeches, publications, website contents, reports and outreach materials to ensure clarity in the communication of information.
  10. Ensure liaison with communications contacts throughout the Agency and monitor compliance with Corporate Citizenship Policies.
  11. Manage the development and dissemination of Agency-generated media materials including quality control and compliance with the Agency’s corporate visual identity.
  12. Develop crisis management communication planning, readiness and response capabilities consistent with Agency corporate guidelines.
  13. Undertake such other duties as may be reasonably required and which are consistent with the level Of responsibility of this job role.
Academic & Professional Qualifications
  • Bachelors’ degree in Mass Communication, Public Relations, Journalism, Marketing, Social Science or related field.
  • Masters degree in Communication, Public Relations or related field
  • Membership to relevant professional body
Professional Work Experience
  • Six (6) years’ experience in a related function in Public Relations or Corporate Communications
  • Experience in Media Management
  • Knowledge of website content management
Essential Knowledge & Skills
  • Proficiency in Microsoft Office Suite and relevant software
  • Use of Social media for Corporate purposes
  • Ability to fluently communicate in both English & Kiswahili.
Personal Attributes
  • Excellent interpersonal and multicultural skills
  • Out -going with a pleasant personality
  • Team player with strong leadership skills
  • Ability to handle stressful situations, multitask and meet strict deadlines
Contacts
  • Internal: the chairman of the Board, the Various Departments and Units ofthe Agency
  • External: Media Agencies, Journalists, Reporters, Editors, various Service Providers
Assistant Manager Change Management

Job Grade: KTNA 4
Accountable to: Manager Customer Service
Responsible for: Change Management Officers (2)

Purpose of the Job: Assisting Kentrade project implementation (change initiatives) meet business, schedule and budget objectives. 

Focusing on the people side of change - including changes to business processes, systems and technology, job roles and organization structures. 

The primary focus will be creating and implementing change management plans that minimize Stakeholder resistance as a result of the implementation of the NESWS and maximize industry engagement.

Duties & Responsibilities
  1. Lead the team responsible for planning and oversight of organizational change aspects of the NESWS and other Kentrade project Implementations
  2. Stakeholder liaison and working in consultation with the Trade Facilitation Manager and ICT Manager in developing Change Readiness Programs.
  3. Provision of strategic advice and support in relation to organizational change.
  4. Consider the impact of change in a demanding, people oriented environment and translate this in practical outcomes via the development and implementation of a change management strategy.
  5. Coordinating and Implementing change management actions, including: stakeholder engagement; development and delivery of communication material; reviewing and monitoring change uptake
  6. Providing input to the Trade Facilitation Unit on the effectiveness of methodologies and strategies, and the identification and management ofsystemic issues across the project
  7. Planning for change- including communication strategies/ action plans; change transition plans; post-implementation review plans.
  8. Cleary demonstrate the need for change and articulate the vision
  9. Eliminate resistance and achieve ‘buy-in’ from key stakeholders and employees
  10. Implement clear and appropriate communication strategies to get cross organizational understanding of the project.
  11. Identify change readiness including skills shortages
  12. Conduct NESWS Change analysis - stakeholder analysis; change impact and gap analysis; training needs analysis.
  13. Coordinate business change impact analysis for the NESWS project,
  14. Ensuring the correct documentation is in place to ensure stakeholders take ownership of the changes
  15. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • Bachelors’ Degree in a Business Field from a recognized institution.
  • Master’s Degree in Business Field form a recognized institution
  • Diploma in Human Resource Management/ Organization Psychology major or similar will be an added advantage
  • Practitioners Certificate in Change Management
  • Membership of the Institute of Human Resources Management (IHRM) or relevant institution.
Professional Work Experience . 
  • At least five (6) years’ relevant work experience
  • Involvement with large-scale organizational change effort.
  • Experience and knowledge of change management principles and methodologies
Essential knowledge & Skills
  • A solid understanding of how people go through a change and the change process
  • Familiarity with project management approaches, tools and phases of the project lifecycle
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Problem solving and root cause identification skills.
  • Strong analytic and decision making abilities.
  • Must be a team player and able to work with and through others.
  • Ability to influence others and move toward a common vision or goal.
  • Ability to work with minimum supervision,
  • Highly developed research skills with excellent report writing & presentation skills
  • Ability to effectively engage with a variety of stakeholders at all levels,
  • Possess a proactive innovative mind set.

Internal Audit, Risk & Compliance Manager

Job Grade: KTNA3
Accountable to: Technically to the Audit & Risk Committee of the KENTRADE Board Administratively to the Chief Executive Officer of KENTRADE

Responsible for: Internal Auditor
Risk Management Officer
Quality Assurance Officer

Purpose of the Job to provide independent assurance that the Agency’s risk management, governance and internal control processes are operating effectively. 

Carry out an independent appraisal of the effectiveness and efficiency of the policies, procedures, systems and standards by which the Agency’s financial, physical, ICT and Human Resources are managed. Managing the ISO process. 

Add value by acting as a facilitator in risk management and carrying out value for money reviews, thereby assisting the management in the effective discharge of their responsibilities.

Duties & Responsibilities
  1. To plan, organize and carry out the internal audit function including the preparation of a risk based annual audit plan.
  2. Develop and conduct internal financial and systems audit ofthe Agency;
  3. Develop and implement sound audit management systems in accordance with International Auditing Standards;
  4. Ensure compliance with tax regulations, statutory requirements and other government regulations;
  5. Follow up on the requirements ofthe Audit & Governance Committee ofthe Agency;
  6. Carry out periodic institutional risk evaluation and efficiency Audit;
  7. Design, update and implement the internal audit manual.
  8. Liaise with External Auditors during the relevant external Audits and follow up on the implementation Of Audit recommendations;
  9. Undertake special audit investigations as may be required from time to time;
  10. Supervision on risk assessment exercises and ensures implementation of risk management guidelines;
  11. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation.
  12. Ensure there is an updated Audit & Risk Committee Charter and an Internal Audit Charter duly approved.
  13. Implement the annual audit plan and provide a report to the Audit Committee at the end of the financial year.
  14. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • A Bachelor’s Degree in Commerce/ Business Administration (Accounting/Finance option) or related field from a recognized University
  • A Master’s Degree in Business Administration, Finance or related field
  • Relevant professional qualification such as passed CPA (K) or Certified Internal Auditors (CIA) or its equivalent from a recognized Institution;
  • Member of the Institute of Internal Auditors or Certified Public Accountants of Kenya (ICPAK) or
  • Certified Information Systems Auditor (CISA) or relevant institution;
Professional Work Experience
  • Eight (8) years working experience in a relevant field five (4) of which must be in a senior position;
  • Experience in conducting systems and financial Audits
  • Conversant with Information Systems Audits
Essential Knowledge & Skills
  • Knowledge of Public Sector Auditing practices as provided in the Public Audit Act
  • Knowledge of the ISO Quality Management process
  • Proficiency in Microsoft Office Suite with knowledge of a relevant Audit Software.
Personal Attributes
  • Strong management and organizational skills;
  • Highly analytical skills
  • Team Player
  • Excellent report writing and presentation skills
  • Good communication & Interpersonal skills
Contacts
  • Internal: All Departments and Units ofthe Agency
  • External: External Auditors, ISO Certification Representatives.
Procurement Manager

Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Procurement Officer

Purpose of the Job: 

Responsible for the efficient and effective management of the supply chain function in the Agency while ensuring good governance practices and compliance to the Public Procurement Regulations. 

This includes procurement of goods works and services, disposal of obsolete unserviceable and surplus stores, inventory management and contract management; coordinating all procurement activities there of and coordinating the internal monitoring and evaluation of the supply chain function.

Duties & Responsibilities
  1. Development, implementation, monitoring & review of the Annual Procurement Plan;
  2. Managing the procurement function in line with and in compliance with Public Procurement Act 2005;
  3. Providing leadership and ensuring efficient and effective management of staff and resources in the procurement function;
  4. Coordinating the preparation of tenders for advertisement, opening evaluation and award;
  5. Developing mechanisms and tools to monitor expenditure and spearhead cost reduction in the procurement initiatives in all departments in the Agency by implementing cost effective inventory holding levels;
  6. Formulating a sourcing strategy for services and product purchases in accordance with market trends and the Agency’s budgetary limits;
  7. Developing procurement targets and a forecasted procurement plans that will be integrated in the annual budget to facilitate local and international purchases;
  8. Adopting a total cost of ownership approach in the development and evaluation of all materials in the tendering process;
  9. 9. Maximizing procurement department staff performance through setting of objectives, appraisals, review and feedback;
  10. Preparing and submitting to the PPOA Quarterly Procurement Reports as required; and
  11. Act as the Secretary to the Corporation Tender Committee and the Disposal Committee.
  12.  Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.
Academic & Professional Qualifications
  • Bachelor’s degree in Procurement/Purchasing & Supplies, Commerce, Business Administration, Economics, Social Sciences or related field.
  • Master’s degree in relevant field from a recognized institution
  • Professional Qualifications with Chartered Institute of Purchasing & Supply (CIPS)
  • Membership to the Chartered Institute of Purchasing & Supply (CIPS)/ the Kenya Institute of Supplies Management (KISM) or relevant professional institution
Professional Work Experience
  • Eight (8) years’ relevant work experience 4 of which must be in a senior management position.
  • Competence in undertaking Public Sector procurement activities
  • Proficiency in Contract Management and Management of Supplier Relations
Essential Knowledge & Skills
  • Conversant with the Public Procurement Act, 2005 & The Procurement Regulations, 2006.
  • Knowledge of public procurement procedure for the procurement of Works and Services.
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Excellent communication and interpersonal skills
  • Excellent negotiation, report writing and presentation skills
  • High levels of personal integrity and professionalism
  • Ability to multi-task and meet strict deadlines
Contacts
  • Internal: Finance Committee of the Board, all departments and Units of the Agency, the various committees of Procurement
  • External: PPOA, Government Officials, Suppliers, Service Providers

Trade Facilitation Manager

Job Grade: KTNA 3
Accountable to: General Manager - Operations
Responsible for: Assistant Manager - Business Development
Assistant Manager — Business Process Re-Engineering

Purpose of the Job: To analyze the current trade facilitation measures available for conducting trade within Kenya and the region and make appropriate recommendations. 

Strengthening capacity as regards to measures to facilitate and ease trade and cooperate with trading community and business in general.

Monitor the effective implementation of the National Electronic Single Window System (NESWS) as a Trade Facilitation Tool.

Duties & Responsibilities
  1. Provide leadership, strategic vision and manage the Trade Facilitation Unit of the Agency.
  2. Prepare Strategic , Business and Performance Work Plans for the Trade Facilitation Unit
  3. Prepare the Annual Budget for the Trade Facilitation Unit.
  4. Provide trade facilitation measures in line with the mandate of Kentrade (National Electronic Single Window System.)
  5. Prepare an analysis of the implementation status of Trade Facilitation measures being implemented in each Partner Government Agency
  6. Continuously analyze Trade facilitation Strategies with preliminary analysis of provisions required to implement them and an analysis of potential economic benefits to flow from each.
  7. Conduct consultative workshops with relevant partners to strengthen capacity as regards to measures to facilitate and ease trade and cooperate with trading community and business in general.
  8. To identify institutional, legal and functional gaps which hinder the introduction of trade facilitation measures in the country.
  9. To work closely with relevant Stakeholders & other partners, representatives of business and trading community in order to identify and specify needs, strengths and weaknesses in the existing systems and procedures for facilitating trade;
  10. To assess the current status and promote comprehensive cooperation and understanding among public sector (particularly Customs services) and trading community;
  11. To provide expertise and recommendations as to how to adapt internationally acclaimed trade facilitation measures to local realities;
  12. To contribute to the development of an action plan including critical steps on introduction of trade facilitation concepts and measures in Kenya;
  13. Kyoto Convention — interpretation of terminology and introduction into the national legislation, and/or in any other trade facilitation related area upon agreement with relevant agencies.
Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role

Academic & Professional Qualifications
  • Possession of a Bachelor’s degree in Business Management, Commerce, Finance, International Business, Law or related field from a recognized institution.
  • Possession of a Master’s degree in Business Administration, International Trade, International Relations or related field from a recognized.
  • Relevant Professional qualifications in a Trade related field.
  • Membership to a relevant professional Body
Professional Work Experience
  • At least 8 years relevant experience 4 of which must have been at a senior management level to prove technical qualifications and experience
  • Demonstrated knowledge of trade processes in Kenya and the region including knowledge on the East Africa Customs Management Act.
  • Experience in Business Process Re-Engineering.
Essential knowledge & Skills
  • Knowledge of current issues concerning Trade Facilitation and the National Electronic Single Window process.
  • Knowledge of current WTO issues related to trade facilitation
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Ability to negotiate activity interests with a range of stakeholders, from high-level officials to private sector leaders and business associations
  • Ability to lead and inspire a multidisciplinary team under challenging circumstances to achieve results
  • Demonstrated leadership, versatility, and integrity. Ability to work under pressure in a multicultural environment
  • Excellent written and verbal communication skills
  • Brilliant Presentation skills
Contacts
  • . Internal: NESWS Project team, ICT Unit, Finance Unit, Change Management Unit, procurement Unit,
  • HR & Administration Unit.
  • . External: representatives from other government Agencies, key stakeholders of the NESWS, Government Officials.
Finance Manager

Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Management Accountant, Financial Accountant, Clerk

Purpose of the job Management of the Agency’s finances, the financial systems, planning of financial services, monitoring expenditures and enforcing financial compliance.

Duties & Responsibilities
  1. Design, implement and review financial management policies, systems and procedures of KENTRADE to ensure efficient and effectives accounting and finance processes.
  2. Responsible for preparation of annual budgets and financial projections.
  3. Responsible for timely preparation of accurate Management Accounts and Financial Statements/Reports;
  4. Monitor the financial performance and Cash flows of the Agency, advice on matters arising and propose remedial measures where appropriate.
  5. Responsible for maintenance and updating of the fixed assets register
  6. Responsible for compliance matters in regards to taxation and statutory requirements.
  7. In liaison with the Human Resource and Administration Manager ensure proper payroll management and salary Administration.
  8. Facilitate external and internal audits and ensure effective implementation of audit recommendations.
  9. Advise management with regard to KENTRADE financial matters.
  10. Effective supervision of Departmental staff including conducting staff appraisals on time in accordance with the established Performance Management System.
  11. Undertake such other duties as may be reasonably required and which ai-e consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • Bachelor’s degree in Commerce, Finance, Economics oi’ any i-elated field from a recognized institution;
  • Masters c1eree in Business Administration, Finance/Accounts option, or any other related field from a recognized institution;
  • Possession of CPA (K), ACCA or CFA qualifications
  • A member of ICPAK or ACCA of good standing;
Professional Work Experience
  • A minimum eight (8) years’ experience in a financial management and accounting environment 4 of which should be at a senior level in a reputable organization.
  • Experience in a computerized accounting environment
Essential Knowledge & Skills
  • Must have a thorough understanding of International Financial Reporting Standards (IFRS’sJ.
  • Conversant with Public Sector Finance Management and knowledge of financial management laws and regulations
  • Excellent knowledge ofrelevant computer software and applications.
  • Proficiency in use of ACCPAC, Sage or related Modules
Personal Attributes
  • Committed team player with strong managerial skills;
  • High analytical and organizational skills;
  • Excellent interpersonal and communication skills;
  • Good report writing and presentation skills.
  • Strong strategic advisory and analytical skills with the ability to motivate teams and to establish and implement work plan objectives.
Contacts
  • Internal: Finance Committee of the Board, Chief Executive Officer, Operations Division, HR & Administration Unit. And the Internal Audit, Risk & Compliance Unit.
  • External: Suppliers, External Auditors, Treasury Officials
Qualified and Interested candidates are requested to submit their written application together with an up to date Curriculum Vitae, copies of certificates & testimonials, email and telephone contacts including names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

Applications should be addressed as detailed below and be sent by post or hand delivered to the Kentrade offices so as to be received not later than 5.00pm on Friday, 16th November 2012.

The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification
at