ADMINISTRATION OFFICER/ EXECUTIVE SECRETARY
Reporting to the Executive Director, the Administration Officer/Executive Secretary’s specific
duties and responsibilities will include;
• Performing the organization’s administrative functions such as providing front office public
relations for the organization.
• Maintaining an up-to-date information systems and databases as appropriate.
• Being in charge of personnel issues such as staff records, working closely with the
Programmes Accountant to furnish the Government with all statutory deductions i.e. NSSF,
PAYEE and NHIF.
• Designing and implementing communication systems between the Executive Director and
the rest of the staff and between the Executive Director and the board and ensuring that
exchange of information among the different departments is up-to-date.
• Processing of information and drafting of routine standard correspondence, e-mails, faxes
and being responsible for scheduling the activities of the Executive Director in an efficient
manner.
• Receiving all in-coming mails and ensuring that proper routing of the mail to appropriate
officers is done.
• Attend meetings involving the Executive Director and take minutes of such meetings as well
as preparing regular briefs for the Executive Director on the activities of the organization.
• Provide Administrative support during KWAHO seminars and workshops when
appropriate.
• Being responsible for the custody of all property in the office of the Executive Director
and originals of all contracts, proposals, reports and other essential materials.
• Together with the Executive Director, draw up capacity development programme of
Human Resources capital for KWAHO including recruitment and appointment of staff,
confirmations, training, promotions, staff discipline, upgrading etc;
• Control stationery, Computers, Telephone, fax emails, equipment, vehicles, motorcycles
and related utilities.
• Perform any other duties that may be assigned to her by the Executive Director and/or
any other persons duly authorized by the Executive Director.
Qualifications, Skills and Experience:
• Degree in Business Administration/Secretarial Studies or other related field from a
recognized university;
• Minimum 2 years experience as an Administration Officer or Executive Secretary to the
Executive Director, preferably in an NGO.
• Excellent knowledge and hands on working experience in operating Ms Office Suite;
• Confident, excellent communication and presentation skills;
• Excellent typing skills, keen on initiative and creativity;
• Flexible with ability to multi-tasking;
• Good organizational and planning skills;
• Excellent interpersonal skills with good relationship building skills
• Experience in project management will be an added advantage
If you feel you meet the above criteria, please send your application indicating the position you
are applying for on the subject line with detailed curriculum vitae, names, addresses of three
work-related referees including emails and a telephone contact to:
The Executive Director,
Kenya Water for Health Organization,
Off Dunga Road,
National Water Corporation Compound,
Industrial Area,
P O Box 61470 00200,
NAIROBI
or by email to jobs@kwaho.org
The closing date for applications is Friday, August 19th, 2011