Position Description
The International Center for Tropical Agriculture (CIAT), is seeking to fill the position of Administration Intern at the CIAT-TSBF office in Nairobi. The internship will be for a period of three (3) months under the general supervision of the HR/Administration Officer and the direct supervision of the Administrative Assistant. The position is intended to assist the intern gain knowledge in the area of administration and gain experience in an international multi-cultural environment.
Duties and Responsibilities:
• Assist in updating various databases (assets, personnel, students and service providers)
• Assist in analyzing quotations from service providers
• Assist in tracking the flow of documents into and out of the administration office
• Assist in filing of procurement and other documentation in administration
Requirements
• Continuing Degree or Diploma in Business Administration
• Completed degree or diploma in administration not more than three months ago
• Proficiency in Ms Office (Excel, Outlook, Word, Access, etc)
Applications: Interested candidates to send an email to: tsbfinfo@cgiar.org no later than Friday 20th May, 2011 and provide the following:
• Letter of Application
• Curriculum Vitae
• Letter from student’s institution of study supporting their application
• Assist in preparations for meetings and workshop documentation
• Assist with travel bookings as may be required
• Perform any duties as may be assigned by the HR/Administration Officer or the Administrative Assistants
Criteria for Success
• Must be able to work under pressure but at the same time pay attention to details and meet deadlines
• Must be willing to learn, be flexible and able to adapt quickly to new and diverse environment
• Possess good ability with databases and respect confidentiality
• Strong ability to co-ordinate, prioritize and organize workload and to take initiative
• Good organizational and multi-tasking skills with a positive attitude and a strong service orientation
• Good communication skills
The International Center for Tropical Agriculture (CIAT), is seeking to fill the position of Administration Intern at the CIAT-TSBF office in Nairobi. The internship will be for a period of three (3) months under the general supervision of the HR/Administration Officer and the direct supervision of the Administrative Assistant. The position is intended to assist the intern gain knowledge in the area of administration and gain experience in an international multi-cultural environment.
Duties and Responsibilities:
• Assist in updating various databases (assets, personnel, students and service providers)
• Assist in analyzing quotations from service providers
• Assist in tracking the flow of documents into and out of the administration office
• Assist in filing of procurement and other documentation in administration
Requirements
• Continuing Degree or Diploma in Business Administration
• Completed degree or diploma in administration not more than three months ago
• Proficiency in Ms Office (Excel, Outlook, Word, Access, etc)
Applications: Interested candidates to send an email to: tsbfinfo@cgiar.org no later than Friday 20th May, 2011 and provide the following:
• Letter of Application
• Curriculum Vitae
• Letter from student’s institution of study supporting their application
• Assist in preparations for meetings and workshop documentation
• Assist with travel bookings as may be required
• Perform any duties as may be assigned by the HR/Administration Officer or the Administrative Assistants
Criteria for Success
• Must be able to work under pressure but at the same time pay attention to details and meet deadlines
• Must be willing to learn, be flexible and able to adapt quickly to new and diverse environment
• Possess good ability with databases and respect confidentiality
• Strong ability to co-ordinate, prioritize and organize workload and to take initiative
• Good organizational and multi-tasking skills with a positive attitude and a strong service orientation
• Good communication skills