Impact Marketing Kenya Ltd is a leading company providing Branding and Promotional
material to corporate companies across East Africa.
Key responsibilities:
The Receptionist will be responsible to the Admin Manager for
Overseeing all aspects of office management and activity coordination.
Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
Ensuring that in-bound and out-bound correspondence and related documents are effectively circulated and properly managed
Accepting and dispatching packages by courier or regular mail.
Preparing draft responses to correspondence containing routine inquiries
Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
Filing and retrieving organizational documents, project records and reports
Arranging for the repair and maintenance of office equipment.
Supervising cleaning of office premises
Maintaining the Editor’s/ CEO’s diaryMaintaining confidentiality in all aspects of client, staff and agency information.
Setting up and coordinating staff meetings, attending meetings and recording minutes
Typing and processing various documents, as and when required.
Maintaining and update correspondents in a contacts database
Creating and maintaining good relationships with the Council’s clients.
Undertaking other such duties as may be required from time to time.
Job Specification
At least KCSE C or KCE Div. III or an equivalent qualification with a credit in English Language
Full certification in office secretarial work
Should have certificates in and be able to use Word Processing, Spreadsheets and Data Base Management packages
At least three years recent experience as Secretary in a busy office environment
Email: impactkenya2@gmail.com
material to corporate companies across East Africa.
Key responsibilities:
The Receptionist will be responsible to the Admin Manager for
Overseeing all aspects of office management and activity coordination.
Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
Ensuring that in-bound and out-bound correspondence and related documents are effectively circulated and properly managed
Accepting and dispatching packages by courier or regular mail.
Preparing draft responses to correspondence containing routine inquiries
Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
Filing and retrieving organizational documents, project records and reports
Arranging for the repair and maintenance of office equipment.
Supervising cleaning of office premises
Maintaining the Editor’s/ CEO’s diaryMaintaining confidentiality in all aspects of client, staff and agency information.
Setting up and coordinating staff meetings, attending meetings and recording minutes
Typing and processing various documents, as and when required.
Maintaining and update correspondents in a contacts database
Creating and maintaining good relationships with the Council’s clients.
Undertaking other such duties as may be required from time to time.
Job Specification
At least KCSE C or KCE Div. III or an equivalent qualification with a credit in English Language
Full certification in office secretarial work
Should have certificates in and be able to use Word Processing, Spreadsheets and Data Base Management packages
At least three years recent experience as Secretary in a busy office environment
Email: impactkenya2@gmail.com